July 8, 2024 at 6:00 PM - Regular Board of Education Meeting
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A. PLEDGE
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B. SILENT REFLECTION
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C. MEETINGS OF NOTE
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C.1. Boundary Study Subcommittee - July 10th, 1:30–3:30 pm in Conference Room A at the Educational Support Center.
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D. APPROVAL OF AGENDA with the following amendments:
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E. Additional certified and classified personnel actions for consideration, Item F.2
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F. Remove Item F.4.d, Adopt the Resolution Rescinding Policy Actions found in the minutes of this Board of Education prior to June 30, 2024, and adopt the Board Policy Manual as presented and recommended by the Superintendent of Schools to govern USD 457 during the 2024-25 school year, subject to periodic review, amendment, and revisions by the Board of Education.
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G. DELEGATIONS, Q & A, PUBLIC COMMENTS, RECOGNITIONS, COMMITTEE REPORTS
Description:
(a speaker or group will be allotted five minutes to speak after signing a request to address the Board of Education)
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G.1. Election of Board of Education President and Vice President
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G.1.a. President
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G.1.b. Vice President
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H. CONSENT AGENDA
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H.1. Minutes
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H.1.a. Minutes of the June 20, 2024, Regular Board of Education Meeting
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H.2. Personnel
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H.2.a. Certified
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H.2.b. Classified
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H.3. Other
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H.3.a. Board of Education Standards
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Description:
Board members will sign the Board of Education Standards document.
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H.3.b. Revised Board Policy CCA, District Organizational Chart
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H.3.c. The Board of Education is asked to consider and approve the following handbooks:
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H.3.d. The Board of Education is asked to consider and approve the Kansas State Department of Education Child Nutrition and Wellness 2025 Program Agreement.
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H.3.e. The Board of Education is asked to consider and approve the disposal of the following technology items no longer in use in the district:
46 Device Charging Carts
4 Hot Boxes 48 Cricket phones 110 3rd gen Apple TVs 9 iPod Nanos 144 M700 Desktops 72 M710 Desktops 172 L560 Laptops 69 L540 Laptops 88 Yoga 11e Laptops Cisco Catalyst 6509 Switch
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H.4. ANNUAL REORGANIZATION - recommend the following actions be taken:
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H.4.a. Appointment of Board Clerk, Deputy Board Clerk, Treasurer and Attorney - recommend that the board appoint the following individuals:
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H.4.b. Consider adoption of a Resolution to Establish Board of Education Regular Meeting Dates
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H.4.c. Designation of the official newspaper and depositories - that The Garden City Telegram be named the official newspaper for USD 457 for the 2024-25 fiscal year; and that Commerce Bank and Equity Bank be named official depositories; and that banks and savings and loan associations with home offices in Kansas and branch offices in Garden City be named as additional investment institutions for the 2024-25 fiscal year.
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H.4.d. Adopt the Resolution Waiving the Requirements of Accounting and Auditing on the basis of generally accepted accounting principles and fixed asset accounting for fiscal year 2024-25.
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H.4.e. Appoint the following program coordinators:
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H.4.f. Appoint Representatives for the Nutrition Services Program and KPERS – appoint Tracy Johnson as representative for the School Lunch Program and Jessica Nothern as representative for the Kansas Public Employees Retirement System for the fiscal year 2024-25.
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H.4.g. Appoint District Attendance Officers – appoint the three Youth (Truant) Officers and the Principals, Associate Principals and Admin Interns of each elementary, intermediate and secondary schools as Attendance Officers for USD 457 for the 2024-25 school year.
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H.4.h. Appoint Hearing Officer for Free and Reduced Price Meal Application Appeals – appoint Jessica Nothern as hearing officer for free and reduced price meal application appeals.
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H.4.i. Appoint Freedom of Information Officer and records custodians as per Board Policy CN – Public Records – appoint Roy Cessna, Public Information Coordinator, as the Freedom of Information Officer. The clerk is designated as the official custodian of all board records maintained by the district. The superintendent is designated as the official custodian of all district office records maintained by the district. Each building principal and/or program director is designated as official custodian of all records established and maintained at the building level or other appropriate site.
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H.4.j. Adopt a Resolution to Establish Petty Cash Accounts and Limits
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H.4.k. Adopt a Resolution to Establish a Student Activities Fund
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H.4.l. Consider the adoption of a Resolution for a 1,116-hour school term.
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H.4.m. Adopt a Manager of Gate Receipts - appoint Matthew Bayer, District Athletic/Activity Director as manager of gate receipts.
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H.4.n. Appoint hearing officers/committee members to hear extended term suspension/expulsion due process hearings - appoint the following administrators as hearing officers/committee members for the 2024-25 school year:
Andrea Baker
Matthew Bayer Shane Burns Adriana Caro David DeLoach Dr. Mike Dominguez Dr. Virginia Duncan Gina Galpin Melanie Garrison Suzette Goldsby-Lewis Dr. Maria Gomez-Rocque Josh Guymon Bradley Hill Matthew Horney Julie Koerperich Bryan Kott Andrew Lee Tracy Leiker Whitney Linenberger Benjamin Luna Ryan Meng Kathleen Moorman Karen Murrell Steve Nordby Brandy Ochs Jill Reagle Melissa Riggle Brad Springston Heather Stegman Jarrod Stoppel Lucas Sullivan Drew Thon Macy Younger |
H.4.o. Appoint Hearing Appeal Officers – appoint all Board of Education members as potential hearing appeal officers and grant authority to the Board President to appoint appeal panels, as needed.
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H.4.p. Recognize the collective bargaining unit for the 2025-26 school year – recognize the Garden City Education Association as the collective bargaining unit for the 2025-26 school year.
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H.4.q. Adopt a Resolution to Establish Home Rule.
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H.4.r. Adopt a Resolution to provide early payment of district bills.
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I. NEW BUSINESS
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I.1. Ratification of the Negotiated Agreement
Speaker(s):
Josh Guymon, Assistant Superintendent
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I.2. The Board of Education is asked to consider and approve a proposal from Samsara, Inc. for the purchase of dual-facing cameras for Transportation, in the amount of $44,570.60.
Speaker(s):
Shane Burns, Director of Transportation
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I.3. The Board of Education is asked to consider and approve the purchase of Cisco Webex Cloud Calling telephone service, Logicalis, in the amount of $536,906.95.
Speaker(s):
Roxie Schafer, Director of Technology
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I.4. The Board of Education is asked to consider and approve the purchase of the back end server for the SWC mass communication project, Lenovo, in the amount of $22.593.00.
Speaker(s):
Roxie Schafer, Director of Technology
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I.6. The Board of Education is asked to consider and approve the renewal of Workers Compensation Insurance for FY25, RAS, in the amount of $307,939.00
Speaker(s):
Jessica Nothern, Chief Financial Officer
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I.7. Property and Casualty Insurance Discussion
Speaker(s):
Jessica Nothern, Chief Financial Officer
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I.8. The Board of Education is asked to consider and approve the intent to exceed the Revenue Neutral Rate (RNR) for FY25.
Speaker(s):
Jessica Nothern, Chief Financial Officer
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J. BOARD OPEN DISCUSSION
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K. NEXT BOARD MEETING
Description:
The next meeting of the Board of Education will be a Board Retreat, taking place on July 17, 2024, at 5:00 P.M. in the Board Meeting Room at the Educational Support Center, 1205 Fleming St., Garden City, Kansas.
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L. ADJOURNMENT
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