February 19, 2026 at 2:00 PM - Regular Board Meeting

Muskogee Micro Site Agreement - 5 Year lease originally held by TRV-REMD, LLC. Ownership of site was transferred to Xavier Venture Properties, LLC, but we are now told by the vendor that Saint Francis Health System has many entities, and they will now be billing us through Saint Francis Hospital Muskogee, Inc instead of Xavier Venture Properties, LLC. For tax purposes, we must set up a new vendor profile and a new purchase order for this lease. Since the original contract and Purchase Order required board approval, all adjustments to the PO after must also have board approval prior to encumbrance. If approved, funds will be liquidated from PO 2026-11-1692 for Xavier Venture Properties and encumbered under Saint Francis Hospital Muskogee Inc. 

Additional PO needed for concurrent college courses through Oklahoma Christian University to cover Spring 2026 costs. 
Enrollment for Fall 2025 was higher than anticipated which resulted in additional funds needed to cover the Spring semester. 

Additional PO needed for concurrent college courses through TEL Education to cover Spring 2026 costs. 
Enrollment for Fall 2025 was higher than anticipated which resulted in additional funds needed to cover the Spring semester. 

3,000 65W USB-C chargers to replenish learning fund stock.
A previous purchase order 2026-11-1643 was developed for AGI Repair, dated 
2025-12-17, for similar chargers allocated to state testing. This PO Request is for similar chargers for general allocation to students. This brings the overall encumbrance for AGI Repair to greater than $50,000.00. 

5,000 Samsung XE350 Chromebook LCD trim bezels. These parts will be used to repair the numerous cracked bezels we have in our Chromebook fleet. I do want to mention this exact part is not in production and incredibly difficult to source. I've included documentation for other vendors that have difficulties acquiring these bezels. A manufacturer in China will have to pull the injection molds back out to produce this parts run for us. Lead time is estimated to be 50 days from order date, but the Chinese new year will shut down the factory for almost all of Feb. 

We have existing purchase orders with AT&T for mobile wireless services:
2026-11-290 $708,000
2026-11-1217 $354,000
2026-11-1313 $354,000
This $0 CAF shows that we are adding 2000 lines of service to the AT&T account. No additional funding is needed. It is covered under purchase orders already approved.

Commvault Cloud is a Software-as-a-Service (SaaS) backup, disaster recovery, and cyber resilience platform that provides enterprise-grade protection for Epic Charter Schools’ cloud and virtualized environments. The solution delivers centralized data protection, ransomware recovery, and secure restore capabilities to support business continuity and data integrity. Commvault protects approximately 75% of Epic’s production environment, including virtual machines, databases, and critical file-based workloads. This purchase includes Commvault Cloud licensing and professional implementation services to ensure proper configuration and deployment. Epic will continue to work with AWS and RDI to address recovery strategies for select AWS-native services not supported for direct backup.

Google Workspace Renewal Amendment | Pricing Increase and Vendor Change
This CAF amends PO 2026-11-177, increasing the total amount from $160,000 to $195,364.00. Google has implemented a per-user pricing increase, and this amendment reflects the additional funding required to cover the increased cost. An additional $35,364.00 is being requested. As part of this amendment, the vendor is changing from Synetic to CDW. CDW has confirmed that pricing is based on the Oklahoma State contract SW1041.

The original agreement with Telecomp for Erate C2 equipment was for a total of $2, I 03,881. We did the original PO for $455,000 because our intention was to have Erate apply discounts to our billing so we would only be paying out our portion. Epic was chosen for an audit of our Erate bid process (no findings) and the funding for 2025-2026 was not awarded until Feb 5, 2026 so we will are seeking reimbursement instead of having the discounts applied. For that reason, we need an additional $100,000 PO to finalize open projects. Once invoices are paid we will seek our 80% reimbursement immediately. Two invoices that have already been paid are included as well as the amount ofreimbursement we expect to receive which totals $111,560.64. This will be additional revenue not currently included in our FY26 budget. This revenue will offset this requested expense.