January 16, 2025 at 2:00 PM - Regular Board Meeting

1.  OPENING

a. Call to order and roll call

b. Public Comments

c. Superintendent’s Spotlight - Bart Banfield - Comments and video(s) highlighting student and school events, activities, and accomplishments

2.  GOVERNANCE

a. Board Committee Reports

b. Consideration and possible action to approve recommended Applications for Pathways adult high school completion program pursuant to 70 O.S. § 5-132(A)

3.  LEADERSHIP/ADMINISTRATION

a. Superintendent Report - Student Enrollment, Student Highlights, and School Update - Bart Banfield

b. Presentation regarding Epic Charter School Student Mental Health Services 

c. Deputy Superintendent of Finance Update - Jeanise Wynn

d. Consideration and possible action to approve the amended budget for the 2024-2025 school year pursuant to the School District Budget Act (Oklahoma Statute 70 § 5-150-161) 

e. Consideration and possible action on financial statements for the period ending October 31, 2024

f. Consideration and possible action on financial statements for the period ending November 30, 2024

4. CONSENT AGENDA (Action)

a. Consideration and possible action on the minutes of the Epic Charter School November 14, 2024, Regular Board Meeting

b. Consideration and possible action on purchase orders/encumbrances, and payroll activity

c. Consideration and possible action on employee changes 

d. Consideration and possible action to amend the Contracting and Purchasing Policy

e. Consideration and possible action on FY 2025-26 Student Academic Calendar

f. Consideration and possible action on FY25 Contract with Oklahoma State Department of Education/Public Consulting Group, LLC for Medicaid billing for services provided 

g. Consideration and possible action on FY25 Revision Ratifications for Purchase Orders 2404 and 2405 to Krittenbrink Architecture, LLC 

h. Consideration and possible action on FY25 Purchase Order for EpicEd High School Workbooks 

i. Consideration and possible action on FY25 Purchase Order for EpicEd PreK - 8th Grade Workbooks 

j. Consideration and possible action on FY25 Lease with Southern Nazarene University 8210 E. Regal Court, Tulsa 

k. Consideration and possible action on FY25 Contract for Amazon Web Services 

l. Item(s) removed from Consent Agenda for separate discussion and possible action

5.  EXECUTIVE SESSION

a. Discussion and possible action to enter into Executive Session pursuant to 25 O.S. §§ 307(B) (4) for the purpose of confidential communications between a public body and its attorney concerning a pending investigation, claim, or action if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

a.1. Vote to Convene in Executive Session

a.2. Vote to Acknowledge Return to Open Session

a.3. Statement of Executive Session Minutes

b. Discussion and possible action regarding the matters discussed in Executive Session

6.  ADJOURNMENT

a. Consideration and vote to adjourn