July 11, 2024 at 2:00 PM - Regular Board Meeting

1.  Opening

a. Call to order and roll call

b. Public Comments

c. Superintendent’s Spotlight - Bart Banfield - Comments and video(s) highlighting student and school events, activities, and accomplishments

2.  Governance

a. Board Committee Reports

b. Consideration and possible action to approve recommended Applications for Pathways adult high school completion program pursuant to 70 O.S. § 5-132(A)

c. Discussion Advancing Epic Governance and Performance Framework - Dr. Robert Sommers

d. Consideration and possible action on the Instructional Services Agreement with Millwood Public Schools and approving the attorneys for the school district to prepare the appropriate contract document(s) and authorization for the Superintendent to execute the document(s) on behalf of the district 

e. Consideration and possible action on Superintendent Banfield's compensation for the FY24-25 school year

3.  Leadership/Administration:

a. Superintendent Report - Student Enrollment, Student Highlights, and School Update - Bart Banfield

b. Deputy Superintendent of Finance Update - Jeanise Wynn
Consideration and possible action on financial statements for the period ending May 31, 2024

4. Consent Agenda (Action)

a. Consideration and possible action on the minutes of the Epic Charter School June 13, 2024, Regular Board Meeting

b. Consideration and possible action on FY24 purchase orders/encumbrances numbered 3523 - 3537 including payroll activity per report as of July 8, 2024 

c. Consideration and possible action on FY25 purchase orders/encumbrances numbered 631 - 800 including payroll activity per report as of July 8, 2024 

d. Consideration and possible action to accept Banking Resolutions 

e. Consideration and possible action on employee changes from June 2, 2024 - July 1, 2024

f. Consideration and possible action to approve the appointment/re-appointment of authorized representatives or agents to conduct business for the 2024-2025 school year

f.1. Lynn Stickney as Clerk of the Board and Minute Clerk

f.2. Jeanise Wynn as District Treasurer with Oath of Office

f.3. Carrie Truver as Assistant Treasurer with Oath of Office

f.4. Emily Trumbly as Encumbrance Clerk

g. Consideration and possible action on the 2024-2025 Epic Charter Schools Professional Development Plan

h. Consideration and possible action to approve the 2024-2025 Epic Charter Schools Gifted and Talented Education Plan

i. Consideration and possible action to approve the 2024-2025 Epic Charter Schools Gifted and Talented Advisory Board

j. Consideration and possible action to approve FY25 Contract with Benchmark Food Services 

k. Consideration and possible action to approve 2024-2025 employment agreements for Epic Charter School 
 

l. Consideration and possible action to approve FY25 Contract with Agilix Labs for the Learning Management System Buzz 

m. Consideration and possible action to approve FY25 ERate - AT&T services

n. Consideration and possible action to approve FY25 ERate - Telecomp Category 2 equipment and services

o. Consideration and possible action to approve FY25 Contract with Limitless Solutions, Baldridge Agreement 

p. Consideration and possible action to approve FY25 Contract with Limitless Solutions, Consulting Agreement 

q. Consideration and possible action to approve FY25 Contract with Happeo 

r. Consideration and possible action to approve FY25 Facility Use Agreement with Boys and Girls Club, 401 S. Seminole, Bartlesville 

s. Consideration and possible action to approve FY25 Facility Use Agreement with Cherokee Faith Center, 121 N. Penn, Cherokee 

t. Consideration and possible action to approve FY25 Facility Use Agreement, 317 W. Gentry, Checotah

u. Consideration and possible action to approve FY25 Facility Use Agreement, 5400 W. Main, Durant 

v. Consideration and possible action to approve FY25 Facility Use Agreement with First Christian Church, 802 N. Quinn, Guymon

w. Consideration and possible action to approve FY25 Facility Use Agreement with Freedom Church, 1505 E. Tamarack, Altus 

x. Consideration and possible action to approve FY25 Facility Use Agreement with Restore Christian, 1950 N. Council, Blanchard 

y. Consideration and possible action to approve FY25 Facility Use Agreement with Smart Cookie Tutoring, 3000 N. Main, Altus

z. Consideration and possible action to approve FY25 Lease with First Baptist West, 7302 NW Cache Rd., Lawton 

aa. Consideration and possible action to approve FY25 Memorandum of Understanding (MOU) with Cleveland County Juvenile Detention Center

ab. Consideration and possible action to approve FY25 Memorandum of Understanding (MOU) with Community Works LLC, Norman

ac. Consideration and possible action to approve FY25 Memorandum of Understanding (MOU) with Pottawatomie County Juvenile Detention Center

ad. Consideration and possible action to approve FY25 Memorandum of Understanding (MOU) with Northwest Technology Center 

ae. Consideration and possible action to approve FY25 Memorandum of Understanding (MOU) with Cedar Ridge Behavioral Hospital 

af. Consideration and possible action to approve FY25 Contract with Resultant 

ag. Consideration and possible action to approve FY25 Contract with Confidence Ford for Fleet Vehicles

ah. Consideration and possible action to ratify agreements previously approved by Epic Charter School Board for FY25

ai. Item(s) removed from Consent Agenda for separate discussion and possible action

5.  Adjournment

a. Consideration and vote to adjourn