June 13, 2024 at 2:00 PM - Regular Board Meeting

1.  Opening

a. Call to order and roll call

b. Public Comments

c. Superintendent’s Spotlight - Bart Banfield - Comments and video(s) highlighting student and school events, activities, and accomplishments

2.  Governance

a. Board Committee Reports

b. Consideration and possible action on the Amended and Restated Bylaws

c. Consideration and possible action to elect Board Officers 

d. Discussion Advancing Epic Governance and Performance Framework - Dr. Robert Sommers

3.  Leadership/Administration:

a. Superintendent Report - Student Enrollment, Student Highlights, and School Update - Bart Banfield

b. Deputy Superintendent of Finance Update - Jeanise Wynn
Consideration and possible action on financial statements for the period ending April 20, 2024

c. Consideration and possible action to approve the amended budget for the 2023-2024 school year pursuant to the School District Budget Act (Oklahoma Statute 70 § 5-150-161) 

d. Consideration and possible action to conduct public hearing to consider and receive public comment regarding the school district's 2024-2025 proposed budget. (The purpose of the Public Hearing is to consider and receive public comment regarding the District's proposed budget. Comments shall be limited to 3 minutes per speaker.) 

d.1. Explanation of 2024-2025 proposed budget

d.2. Comments and questions by District personnel and Board Members

d.3. Public Comment

d.4. Comments and questions by District personnel and Board Members

d.5. Vote to close public hearing. 

e. Action on Budget: Possible consideration and vote to approve the 2024-2025 Proposed Budget pursuant to the School District Budget Act (Okla. Stat. 70  §5-150-161) 

f. Consideration and possible action on Purchase Order for Admired Construction to expand Heritage site, 4509 S. I-35 Service Rd., OKC 

4. Consent Agenda (Action)

a. Consideration and possible action on the minutes of the Epic Charter School May 9, 2024, Regular Board Meeting

b. Consideration and possible action on FY24 purchase orders/encumbrances numbered 3326 - 3522 including payroll activity per report as of June 12, 2024 

c. Consideration and possible action on FY25 purchase orders/encumbrances numbered 1 - 630 including payroll activity per report as of June 8, 2024 

d. Consideration and possible action on employee changes from May 2, 2024 - June 1, 2024

e. Consideration and possible action on the Tax Returns for the year ended on June 30, 2023 

f. Consideration and possible action to approve District Insurance for the 2024-25 school year 

g. Consideration and possible action on FY25 Contract with American Fidelity 403b and 457b Agreements 

h. Consideration and possible action on FY25 Purchase Order for T-Mobile iPad/Mifi Combos

i. Consideration and possible action on FY25 Purchase Order for T-Mobile iPad/Mifi Combos (2nd Order) 

j. Consideration and possible action on FY24 Contract Amendment with Benchmark Food Group 

k. Consideration and possible action on FY25 Contract with Tyler Technologies 

l. Consideration and possible action on Student Transfer Capacities 

m. Consideration and possible action on Epic Vehicle Usage Policy 

n. Consideration and possible action on FY25 Purchase Order for FedEx Print on Demand (POD) Project

o. Consideration and possible action on FY25 Purchase Order for IXL Learning 

p. Consideration and possible action on FY25 Annual Subscription Renewal with Age of Learning

q. Consideration and possible action on FY 25 Purchase Order for Alliance Mental Health Services Contract 

r. Consideration and possible action on FY25 Contract with EPS Operations, LLC, for Coach Digital Site Wide Renewal 

s. Consideration and possible action on FY 25 FEV Tutor - Math, English Language Arts, and ACT Prep 

t. Consideration and possible action on FY25 Subscription with Newsela, Inc. 

u. Consideration and possible action on FY25 Memorandum of Understanding (MOU) with Tulsa Technology Center

v. Consideration and possible action on FY25 Contract with OverDrive Virtual Library 

w. Consideration and possible action on FY25 Purchase Order for Renaissance Learning, Inc. 

x. Consideration and possible action on FY25 Purchase Order for TEL Education 

y. Consideration and possible action on FY25 Subscription Renewal for Nearpod and Flocabulary 

z. Consideration and possible action on FY24 City Wide Facility Solutions Annual Addendum 

aa. Consideration and possible action on FY25 Purchase Order with City Wide for Stonegate landscaping 

ab. Consideration and possible action on FY24 Facility Use Agreement, Restore Christian Church, 1950 N. Council, Blanchard 

ac. Consideration and possible action on FY25 Facility Use Agreement with Goodland Academy, 1216 N. 4200 Rd., Hugo 

ad. Consideration and possible action on FY25 Facility Use Agreement with Sacred Heart Catholic Church, 2515 N. Main St., Miami 

ae. Consideration and possible action on FY25 Facility Use Agreement with Owasso Church of Christ, 10510 N. 129th Ave., Owasso 

af. Consideration and possible action on FY25 Facility Use Agreement with First Baptist Church of Poteau, 300 N. Witte St., Poteau 

ag. Consideration and possible action on FY25 Facility Use Agreement with First Baptist Church Hanson, 108575 S. 4670 Rd., Sallisaw 

ah. Consideration and possible action on FY25 Facility Use Agreement with Sapulpa Foundation Church, 7785 S. Highway 97, Sapulpa

ai. Consideration and possible action on FY25 Facility Use Agreement with United Keetoowah Band of Cherokee Indians Educational Center, 4547 S. Whitmore Lane, Tahlequah 

aj. Consideration and possible action on FY25 Facility Use Agreement with Christ's Church of Yukon, 620 W. Vandament Ave., Yukon 

ak. Consideration and possible action on FY25 Lease with Real Estate Professionals, 1760 W Lakeview Rd., Stillwater

al. Consideration and possible action on FY25 Lease Waterloo Micro & Storage, 6705 N I-35 Frontage Rd, OKC 

am. Consideration and possible action on FY25 Lease 225 W. Owen K Garriott, Enid 

an. Consideration and possible action on FY25 Lease 1608 Jones St., Duncan

ao. Consideration and possible action on FY25 Facility Use Agreement with Southern Nazarene University, 8210 E, Regal Ct., Tulsa

ap. Consideration and possible action on FY25 Facility Use Agreement with Diocese of Tulsa, Boswell Partner Site, 72 E. 11th St., Tulsa 

aq. Consideration and possible action on FY25 Facility Use Agreement with Tactical Property, 1625 Midtown Pl., Midwest City 

ar. Consideration and possible action on FY25 Facility Use Agreement with Sylvan, 2603 NW Cache Rd., Lawton 

as. Consideration and possible action on FY25 Facility Use Agreement with Kids Funtown, 14424 N. Lincoln, Edmond 

at. Consideration and possible action on FY25 Facility Use Agreement with NSU, 3100 New Orleans St., Broken Arrow

au. Consideration and possible action on FY25 Heritage Lease with Star One for 4509 and 4501 S. I-35., OKC Heritage Lease 

av. Consideration and possible action on FY25 Lease with Quest Church, Inc., 6450 36th Ave NW, Norman

aw. Consideration and possible action on FY25 Lease with KG SC Holdings, LLC for 7720 NW 85th Terrace, OKC 

ax. Consideration and possible action on FY25 Lease for TechRidge, 9726 E. 42nd St., Suite 100, Tulsa

ay. Consideration and possible action on FY25 Lease with Beacon Ridge, LLC for 50 Penn, OKC

az. Consideration and possible action on FY25 Lease with GMC Holdings, Inc., for 7101 NW Expressway, Building 800, OKC

ba. Consideration and possible action on FY25 Purchase Order for Lease 127 W. Main, Ardmore

bb. Consideration and possible action on FY25 Purchase Order with City Wide for janitorial services for all sites

bc. Consideration and possible action on FY25 Purchase Order with City Wide for janitorial supplies

bd. Consideration and possible action on FY25 Lease 400 E. Central Ave, Ponca City 

be. Consideration and possible action on FY25 Purchase Order for Firefly Pediatric Center for speech, occupational and physical therapy services

bf. Consideration and possible action on FY25 Purchase Order for Holland Pediatric Therapy for speech and occupational therapy services 

bg. Consideration and possible action on FY25 Memorandum of Understanding (MOU) with CREOKS Behavioral Health Services

bh. Consideration and possible action on FY25 Contract with Speech Pathway for speech therapy services 

bi. Consideration and possible action on FY25 Contract with PowerSchool Group LLC for Schoology Onsite training services 

bj. Consideration and possible action on FY25 Contract Amendment with Total Rehab for speech, occupational, and physical therapy

bk. Consideration and possible action on FY 25 Purchase Order for Eluma Therapy for speech and occupational therapy services 

bl. Consideration and possible action on FY25 Purchase Order for the University of Oklahoma Telehealth services

bm. Consideration and possible action on FY25 Purchase Order for Kid's Choice Therapies, LLC for speech and occupational therapy services 

bn. Consideration and possible action on FY24 PowerSchool Template Updates 

bo. Consideration and possible action on FY25 Contract Amendment with T-Mobile Amendment 3 for Service and Hotspots 

bp. Consideration and possible action on FY25 Purchase Order for Liminex GoGuardian Security Suite

bq. Consideration and possible action on FY25 Contract for PowerSchool Subscription Renewal 

br. Consideration and possible action on FY25 Statement of Work for Resource Data Inc. 

bs. Consideration and possible action on FY25 Purchase Order for FreshWorks 

bt. Consideration and possible action on FY25 Purchase Order for ShipBob Assett Building and Shipping 

bu. Consideration and possible action on FY25 Purchase Order for Amazon Yealink Phones and Chromebook Charging Blocks 

bv. Consideration and possible action on FY25 Zoom Contract Amendment to add phone service 

bw. Item(s) removed from Consent Agenda for separate discussion and possible action

3.  Executive Session

a. Discussion and possible action to convene into Executive Session for the purpose of considering applications for the Pathways adult high school completion program pursuant to 70 O.S. § 5-132(A), which requires review of student information that is confidential under the Family Educational Rights and Privacy Act (FERPA) – 25 O.S. § 307(B)(7) 

a.1. Vote to acknowledge return to open session.

a.2. Statement of Executive Session minutes.

a.3. Consideration and possible action to approve Pathways Applications
 

b. Consideration to approve an Ad Hoc Committee to review and recommend Pathways Applications 

6.  Adjournment

a. Consideration and vote to adjourn