March 9, 2023 at 11:30 AM - Regular Meeting

I. Meeting Called to Order/ Welcome

I.A. Call meeting to order and record members present and absent

I.B. Invocation

II. Introduction of Guests

II.A. Briefings/Recognition

II.B. Public Participation

III. Proposed Non-Action Items:

III.A. Auditor's Report

III.B. Oklahoma CareerTech - Performance & Certification Expectations

III.C. Superintendent’s Report

III.D. Board Member Reports

IV. Proposed Consent Agenda

All of the following items, which concern items of routine nature normally approved/accepted at Board meetings, will be approved/accepted by one vote unless any Board member desires to have a separate vote on any or all of these items.The consent agenda consists of the discussion, consideration, and approval of the following items:

IV.A. Financial Reports and Recommendations

IV.A.1. Treasurer(s) Reports & Recommendations

IV.A.2. Encumbrance Orders:
2022-2023

IV.A.2.a. General Fund 1111 thru 1324

IV.A.2.b. General Fund Salaries 70134 thru 70137

IV.A.2.c. Building Fund 178 thru 192

IV.A.2.d. G&E Funds 91 thru 91

IV.A.2.e. Grant Fund 2 thru 8

IV.A.3. Budget Amendment #9

IV.A.4. Activity Fund/PELL Grant Reports

IV.B. Previous Meeting Minutes:  February 9, 2023, Regular Board Meeting

IV.C. Request(s) for Out-of-State Travel:

IV.C.1. Dianna Boeckman & Kenny Shade
COABE Conference
Atlanta, GA
April 2-5, 2023
Estimated Cost:  $2,375.55

IV.C.2. Stephanie Bills
2023 National Summit for Educational Equity
Capital Hilton, Washington DC
April 16-21, 2023
Estimated Cost:  $2,956.00

IV.C.3. Cindy Adams
SREB Coaching for Change Conference
Atlanta, GA
May 15-18, 2023
Estimated Cost:  $2,641.00

IV.C.4. Susie Morales
SREB Coaching for Change Conference
Atlanta, GA
May 15-18, 2023
Estimated Cost $2,241.00

IV.C.5. Travis Southerland
SREB Making Schools Work Conference
Orlando, FL
July 18-21, 2023
Estimated Cost:  $2,745.95

IV.C.6. Kenneth Shade
SREB Making Schools Work Conference
Orlando, FL
July 18-21, 2023
Estimated Cost: $2,695.00

IV.C.7. Christy McCullers & Lindsey Hays
Jell-Ed TECT Conference
Amherst, NY
June 28, 2023 to July 2, 2023
Estimated Cost:  $2,050.00

IV.C.8. SkillsUSA National Conference (Costs are per instructor)
Atlanta, GA
June 19-24, 2023
Estimated Cost:  $3,044.00

IV.C.9. SkillsUSA National Conference (Costs are per student)
Atlanta, GA
June 19-24, 2023
Estimated Cost:  $2,694.00

IV.C.10. Danny Strus & David Willier
Pick up aircraft parts in California for the A&P Program
Anaheim, CA
TBD
Estimated Cost:  $2,170.00 (each)

IV.D. Date/Time/Place for the Next Board of Education Meeting(s):  Regular Meeting, Thursday, April 13, 2023 @ 11:30 a.m. in the Bob Thomason Board Room on the SouthernTech Main Campus

V. Proposed Board Action Items:

V.A. Discussion and possible board action to approve a vehicle lease agreement with Midwest Bus Sales, Inc. for the following:
Six (6) 2022 71-passenger buses ($18,500.00 per year/mileage rate of 25,000 miles per year .50 overage)

V.B. Discussion and possible board action to approve a vehicle lease agreement with Midwest Bus Sales, Inc. for the following:
Two (2) 2023 71-passenger buses ($18,500.00 per year/mileage rate of 25,000 miles per year .50 overage)

V.C. Discussion and possible board action to approve Midwest Bus Sales, Inc. Proposal for the following:
Replacing one (1) 2019 65+0 passenger Thomas C2 lift bus with a similar 2024 model lift; three-year full maintenance lease agreement starting July 1, 2023, through June 30, 2026; $32,500.00 per year/ mileage rate of 25,000 per year or a combined total of 75,000 over a three-year lease period

V.D. Discussion and possible board action to approve Jenkins & Kemper, CPAs, P.C. as the contracting auditing firm beginning July 1, 2022 and ending June 30, 2023

V.E. Discussion and possible board action to approve the Positional Membership MOU between OkACTE, ACTE and SouthernTech

V.F. Discussion and possible board action to approve the purchase of 51 Dell Latitude 3420 Laptops, totaling $36,399.72

V.G. Discussion and possible board action to approve the purchase of two electric maintenance carts, totaling $28,531.90

V.H. Discussion and possible board action to approve the purchase of the following CDL equipment:

• Used 10 speed manual 2020 Kenworth T680 Semi Truck- MHC Truck Sales(346,723 MILEAGE)- $84,950.00
• Conversion of Semi Sleeper Cab into second row of student seating-Jett Services -$5,000.00
• 100% wrap of the Semi Truck- Hunter Graphics-$10,000.00
• Used 2008 Utility 53 X 102 Box Trailer-Superior Trailer- $16,250.00

V.I. Discussion and possible board action to approve the purchase of an E-Z Door Raised Panel Door Machine for the Carpentry program, totaling $33,049.00

V.J. Discussion and possible board action to approve the purchase of four (4) aviation toolboxes with digital torque wrenches, totaling $47,548.24

V.K. Discussion and possible board action to approve the purchase of four (4) general toolboxes with mechanical torque wrenches, totaling $44,326.04

V.L. Discussion and possible board action to approve the purchase of eight (8) aviation aircraft toolboxes, totaling $83,562.64

V.M. Discussion and possible board action to approve the purchase of eight (8) aviation powerplant toolboxes, totaling $101,352.96

V.N. Discussion and possible board action to approve Policy DG - Employee Complaints

V.O. Discussion and possible board action to approve Policy DA - General Personnel Policies

V.P. Discussion and possible board action to approve Policy AH - Communications With Board

VI. Proposed Personnel Action Items:

VI.A. Vote to convene into proposed executive session pursuant to O.S. Section 307 (b)(1,2,3) and 70 O.S. Section 5-118 of the Open Meetings Act to discuss:

VI.B. Resignations:

VI.B.1. Ralph "Mike" Hereford, Custodian/Bus Driver, effective March 1, 2023

VI.B.2. Christina Conway, WED Evening Administrative Assistant, effective May 24, 2023

VI.C. Employment as follows:

VI.C.1. Hire Lindsey Johnson as a Part-Time Safety Administrative Assistant, retroactive to February 17, 2023

VI.C.2. Hire Katelyn Perkins as a Full-Time C Shift custodian, effective March 20, 2023

VI.C.3. Change Gus Ocana from Marketing Administrative Assistant to Graphic Designer effective March 1, 2023

VI.D. Superintendent Evaluation - Goal Review

VI.E. Acknowledge the board's return to open session

VI.F. Statement of minutes of executive session

VI.G. Discussion and possible board action to approve the resignations of:

VI.G.1. Ralph "Mike" Hereford, Custodian/Bus Driver, effective March 1, 2023

VI.G.2. Christina Conway, WED Administrative Assistant, effective May 24, 2023

VI.H. Discussion and possible board action to approve the following employment:

VI.H.1. Lindsey Johnson as a Part-Time Safety Administrative Assistant, retroactive to February 17, 2023

VI.H.2. Katelyn Perkins as a Full-Time C Shift custodian, effective March 20, 2023

VI.H.3. Gus Ocana from Marketing Administrative Assistant to Graphic Designer, effective March 1, 2023

VII. New Business (Per Statutory definition of “New Business”)

VIII. Adjourn