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I. Meeting Called to Order/ Welcome
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I.A. Call meeting to order and record members present and absent
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I.B. Invocation
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II. Introduction of Guests
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II.A. Briefings/Recognition
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II.B. Public Participation
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III. Proposed Non-Action Items:
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III.A. Auditor's Report
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III.B. Oklahoma CareerTech - Performance & Certification Expectations
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III.C. Superintendent’s Report
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III.D. Board Member Reports
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IV. Proposed Consent Agenda
All of the following items, which concern items of routine nature normally approved/accepted at Board meetings, will be approved/accepted by one vote unless any Board member desires to have a separate vote on any or all of these items.The consent agenda consists of the discussion, consideration, and approval of the following items: |
IV.A. Financial Reports and Recommendations
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IV.A.1. Treasurer(s) Reports & Recommendations
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IV.A.2. Encumbrance Orders:
2022-2023 |
IV.A.2.a. General Fund 1111 thru 1324
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IV.A.2.b. General Fund Salaries 70134 thru 70137
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IV.A.2.c. Building Fund 178 thru 192
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IV.A.2.d. G&E Funds 91 thru 91
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IV.A.2.e. Grant Fund 2 thru 8
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IV.A.3. Budget Amendment #9
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IV.A.4. Activity Fund/PELL Grant Reports
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IV.B. Previous Meeting Minutes: February 9, 2023, Regular Board Meeting
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IV.C. Request(s) for Out-of-State Travel:
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IV.C.1. Dianna Boeckman & Kenny Shade
COABE Conference Atlanta, GA April 2-5, 2023 Estimated Cost: $2,375.55
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IV.C.2. Stephanie Bills
2023 National Summit for Educational Equity Capital Hilton, Washington DC April 16-21, 2023 Estimated Cost: $2,956.00
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IV.C.3. Cindy Adams
SREB Coaching for Change Conference Atlanta, GA May 15-18, 2023 Estimated Cost: $2,641.00
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IV.C.4. Susie Morales
SREB Coaching for Change Conference Atlanta, GA May 15-18, 2023 Estimated Cost $2,241.00
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IV.C.5. Travis Southerland
SREB Making Schools Work Conference Orlando, FL July 18-21, 2023 Estimated Cost: $2,745.95
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IV.C.6. Kenneth Shade
SREB Making Schools Work Conference Orlando, FL July 18-21, 2023 Estimated Cost: $2,695.00
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IV.C.7. Christy McCullers & Lindsey Hays
Jell-Ed TECT Conference Amherst, NY June 28, 2023 to July 2, 2023 Estimated Cost: $2,050.00
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IV.C.8. SkillsUSA National Conference (Costs are per instructor)
Atlanta, GA June 19-24, 2023 Estimated Cost: $3,044.00
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IV.C.9. SkillsUSA National Conference (Costs are per student)
Atlanta, GA June 19-24, 2023 Estimated Cost: $2,694.00
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IV.C.10. Danny Strus & David Willier
Pick up aircraft parts in California for the A&P Program Anaheim, CA TBD Estimated Cost: $2,170.00 (each)
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IV.D. Date/Time/Place for the Next Board of Education Meeting(s): Regular Meeting, Thursday, April 13, 2023 @ 11:30 a.m. in the Bob Thomason Board Room on the SouthernTech Main Campus
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V. Proposed Board Action Items:
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V.A. Discussion and possible board action to approve a vehicle lease agreement with Midwest Bus Sales, Inc. for the following:
Six (6) 2022 71-passenger buses ($18,500.00 per year/mileage rate of 25,000 miles per year .50 overage)
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V.B. Discussion and possible board action to approve a vehicle lease agreement with Midwest Bus Sales, Inc. for the following:
Two (2) 2023 71-passenger buses ($18,500.00 per year/mileage rate of 25,000 miles per year .50 overage)
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V.C. Discussion and possible board action to approve Midwest Bus Sales, Inc. Proposal for the following:
Replacing one (1) 2019 65+0 passenger Thomas C2 lift bus with a similar 2024 model lift; three-year full maintenance lease agreement starting July 1, 2023, through June 30, 2026; $32,500.00 per year/ mileage rate of 25,000 per year or a combined total of 75,000 over a three-year lease period
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V.D. Discussion and possible board action to approve Jenkins & Kemper, CPAs, P.C. as the contracting auditing firm beginning July 1, 2022 and ending June 30, 2023
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V.E. Discussion and possible board action to approve the Positional Membership MOU between OkACTE, ACTE and SouthernTech
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V.F. Discussion and possible board action to approve the purchase of 51 Dell Latitude 3420 Laptops, totaling $36,399.72
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V.G. Discussion and possible board action to approve the purchase of two electric maintenance carts, totaling $28,531.90
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V.H. Discussion and possible board action to approve the purchase of the following CDL equipment:
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V.I. Discussion and possible board action to approve the purchase of an E-Z Door Raised Panel Door Machine for the Carpentry program, totaling $33,049.00
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V.J. Discussion and possible board action to approve the purchase of four (4) aviation toolboxes with digital torque wrenches, totaling $47,548.24
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V.K. Discussion and possible board action to approve the purchase of four (4) general toolboxes with mechanical torque wrenches, totaling $44,326.04
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V.L. Discussion and possible board action to approve the purchase of eight (8) aviation aircraft toolboxes, totaling $83,562.64
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V.M. Discussion and possible board action to approve the purchase of eight (8) aviation powerplant toolboxes, totaling $101,352.96
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V.N. Discussion and possible board action to approve Policy DG - Employee Complaints
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V.O. Discussion and possible board action to approve Policy DA - General Personnel Policies
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V.P. Discussion and possible board action to approve Policy AH - Communications With Board
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VI. Proposed Personnel Action Items:
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VI.A. Vote to convene into proposed executive session pursuant to O.S. Section 307 (b)(1,2,3) and 70 O.S. Section 5-118 of the Open Meetings Act to discuss:
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VI.B. Resignations:
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VI.B.1. Ralph "Mike" Hereford, Custodian/Bus Driver, effective March 1, 2023
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VI.B.2. Christina Conway, WED Evening Administrative Assistant, effective May 24, 2023
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VI.C. Employment as follows:
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VI.C.1. Hire Lindsey Johnson as a Part-Time Safety Administrative Assistant, retroactive to February 17, 2023
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VI.C.2. Hire Katelyn Perkins as a Full-Time C Shift custodian, effective March 20, 2023
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VI.C.3. Change Gus Ocana from Marketing Administrative Assistant to Graphic Designer effective March 1, 2023
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VI.D. Superintendent Evaluation - Goal Review
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VI.E. Acknowledge the board's return to open session
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VI.F. Statement of minutes of executive session
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VI.G. Discussion and possible board action to approve the resignations of:
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VI.G.1. Ralph "Mike" Hereford, Custodian/Bus Driver, effective March 1, 2023
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VI.G.2. Christina Conway, WED Administrative Assistant, effective May 24, 2023
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VI.H. Discussion and possible board action to approve the following employment:
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VI.H.1. Lindsey Johnson as a Part-Time Safety Administrative Assistant, retroactive to February 17, 2023
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VI.H.2. Katelyn Perkins as a Full-Time C Shift custodian, effective March 20, 2023
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VI.H.3. Gus Ocana from Marketing Administrative Assistant to Graphic Designer, effective March 1, 2023
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VII. New Business (Per Statutory definition of “New Business”)
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VIII. Adjourn
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