February 12, 2024 at 5:15 PM - Regular Meeting

1. Administrative Reports

2. Call to order and recording of members present and absent.

3. Bledsoe, Hewett & Gullekson to present the FY23 audit.

4. Consent Agenda: All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and approval of the following items:

4.A. Approve minutes of the January 8, 2024, Regular Board Meeting 

4.B. General Fund purchase order encumbrance numbers:

• General Fund encumbrances 325-347 totaling $19,200.25
• Building Fund encumbrances 53-56 totaling $3024.98
• Building Bond Fund encumbrances 42-50 totaling $26,722.78
• Payroll encumbrance 70189 totaling $1329.66

4.C. Treasurer's report on status of funds and investments:

• Activity fund purchase orders 369-422 totaling $18,770.90

4.D. Activity fund balance transfers and amounts:       

• Transfer $164.00 from HS Cheer to HS basketball for pink out shirts

4.E. Surplus all items specified 

4.F. Pay approved Grant Writing Stipends per board policy through September 30, 2023.

• None

4.G. Approval of the following Drumright Public Schools District Policy:

• Approval of the affidavits for O.S. 27-106. Affidavit for over the age of 18 and Affidavit for under the age of 18

4.H. Renewal and/or Ratification of Agreements/Contracts for FY25.

• Approval of the contract with the City of Drumright to provide one (1) full-time, Drumright Police Officer to be present at the school campus each day school is in session. The cost will not exceed (½) one-half of the cost for the officer for the Drumright Public School District.
• Approval of superintendent,  Angela Avila, as the purchasing agent for Drumright Public Schools and authorized representative for all federal programs, ERATE, General Fund, Building Fund, Activity Fund, and all other school programs and activities not listed.
• Approval to appoint Becky Marrs as Encumbrance Clerk and Minutes Clerk.
• Approval to appoint Sheila Cummins as Drumright Public Schools Treasurer and Deputy Minutes Clerk.
• Approval to appoint Angie French to serve as Treasurer.
• Approval of the RCB Bank as the financial institution for all district funds as the Bank of Record.
• Approval of membership renewal by the Oklahoma State School Boards Association.
• Approval of renewal of Assemble Subscription by the Oklahoma State School Boards Association.
• Approval of the renewal of Global Compliance Network to provide professional development.
• Approval of the renewal for Appetegy to provide website design and community communication.
• Approval for the renewal of The Center for Education Law P.C. to provide legal services.
• Approval for the renewal of ADPC to provide financial services.
• Approval of the renewal for Stephen L. Smith, Corp., as financial consultant.
• Approval for the renewal of the Acellus Learning Accelerator program.
• Approval for renewal of the District Level Services Program membership with CCOSA.
• Approval of Angela Avila, Superintendent to accept  resignations/retirements for the district.
• Approval of the Inter-Cooperative Agreement with Creek County Highway Dept. Dist # 2.
• Approval of the J & J School Services Contract. 
• Approval of the renewal for Barlow Education Management Services to provide federal program management services.

4.I. Approval of the College Remediation and Dropout report.

5. Propose executive session to discuss personnel issues pursuant to 25 O.S. 307 (B)(1)

6. Vote to convene in executive session

7. Executive session minutes compliance statement: No action or votes were taken and no other matters were discussed

8. Vote to approve/not approve the FY23 audit as presented.

9. Vote to approve/not approve the 2023-2024 Contract for Engagement with Bledsoe, Hewett & Gullekson.

10. Vote to approve/not approve the hire of BJ Osburn for the 2023-2024 school year as a volunteer coach, pending all required documentation.

11. Vote to approve/not approve performance stipends for FY24.

12. Vote to approve/not approve the proposed 2024-2025 School District calendar.

13. Vote to approve/not approve the hiring of Lezli Robinson as HS/MS Softball Coach.

14. Vote to accept resignations/retirements for the district:

• Sue Burkett

15. New Business

16. Public Comments

17. Adjourn