October 27, 2026 at 5:30 PM - Business Meeting
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I. Recognition
Speaker(s):
Ms. Alison Sherman, School Board Chair
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II. Public Comment
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Up to fifteen speakers will be allotted three minutes each to speak.
The school board encourages community input. While comments and questions are welcome, law prohibits the board from discussing concerns about individual employees or students in a public meeting. The board will not deliberate, discuss, or engage in conversation with speakers. However, the board may ask administration to review the concern(s) presented. Speakers must present their testimony in a respectful manner. Vulgarity, character attacks, malice or specific complaints identifying staff or students by name or implication will not be permitted. We will stop the proceedings immediately if employee or student privacy issues are raised and direct the speaker to forward comments regarding individual employees or students to the superintendent. |
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III. Call to Order
Speaker(s):
Ms. Alison Sherman, School Board Chair
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IV. Roll Call
Speaker(s):
Ms. Alison Sherman, School Board Chair
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V. Pledge of Allegiance
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
The Pledge of Allegiance will be recited prior to the approval of the meeting agenda.
I pledge Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. |
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VI. Approval of Agenda
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Once quorum has been established the School Board Chair will request approval of the meeting agenda.
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VII. Superintendent Report
Speaker(s):
Dr. Mike Funk, Superintendent
Description:
Each meeting the Superintendent will provide an update on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. Topics generally include announcement of attendance at district events, communications items, informational items and correspondence items worth noting. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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VIII. Board Chair Report
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Each meeting the Board Chair board will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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IX. Consent Agenda
Description:
The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this ‘package’ of items together in one motion.
A. School Board Meeting Minutes, September 22, 2026
B. School Board Meeting Minutes, October 13, 2026 C. Payment of Invoices, October 10-23, 2026 D. Field Trip Approval for SAHS Immersive Journalism Class E. Two Year Agreement with Salem Lutheran School F. Acceptance of $500 Grant to the Building and Grounds Department G. Annual Review of Policies 201-Legal Status of School Board Annual Review; 202-School Board Officers Annual Review; 203-Operation of the School Board Governing Rules; Policy 203.1-School Board Procedures; Rules of Order; Policy 203.5-School Board Meeting Agenda; Policy 204-School Board Meeting Minutes; Policy 205-Open and Closed Meetings; Policy 207-Public Hearings; Policy 210-Conflict of Interest; 212-School Board Member Development; 214-Out of State Travel by Board Members H. Policy 413 Harassment and Violence I. Policy 423 Employee-Student Relationships J. District Wide Snow Removal and Pavement Treatment K. Human Resources Personnel Report |
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IX.A. School Board Meeting Minutes, September 22, 2026
Description:
A copy of the minutes is included for your review.
Attachments:
()
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IX.B. School Board Meeting Minutes, October 13, 2026
Description:
A copy of the minutes is included for your review.
Attachments:
()
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IX.C. Payment of Invoices, October 10 - October 23, 2026
Description:
A copy of the payment of invoices register has been distributed to board members.
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IX.D. Field Trip Approval for Stillwater Area High School Immersive Journalism Class
Speaker(s):
Rachel Steil
Description:
Immersive Journalism Field Trip to Washington DC, March 31 - April 5, 2027.
Attachments:
()
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IX.E. Two Year Agreement with Salem Lutheran School
Description:
Salem Lutheran School requests a two-year agreement with Stillwater Area Public Schools for the 2026-27 and 2027-28 school years, allowing middle school students to participate in boys’ and girls’ wrestling per MSHSL Bylaw 105.00.
Attachments:
()
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IX.F. Acceptance of $500 Grant to the Building and Grounds Department
Description:
The building and grounds department was awarded $500 at the Minnesota Educational Facility Management Professionals (MASMS) 2026 conference.
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IX.G. Annual Review of Policies 201-Legal Status of School Board Annual Review; 202-School Board Officers Annual Review; 203-Operation of the School Board Governing Rules; Policy 203.1-School Board Procedures; Rules of Order; Policy 203.5-School Board Meeting Agenda; Policy 204-School Board Meeting Minutes; Policy 205-Open and Closed Meetings; Policy 207-Public Hearings; Policy 210-Conflict of Interest; 212-School Board Member Development; 214-Out of State Travel by Board Members
Description:
These annual policies have been reviewed by the Policy Committee and include legal and legislative language.
Attachments:
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IX.H. Policy 413 Harassment and Violence
Description:
This policy was reviewed by the policy committee and includes legislative revisions.
Attachments:
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IX.I. Policy 423 Employee-Student Relationships
Description:
This policy has been reviewed by the policy committee and includes legislative updates.
Attachments:
()
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IX.J. District Wide Snow Removal and Pavement Treatment
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
Each year, Stillwater Area Public Schools contracts snow removal and pavement treatment services out for all of the District’s parking lots and playgrounds. The District issued a Request for Proposals for this service. The total cost of snow removal is determined by the time, type of equipment and amount of salt or brine needed to keep the parking lots and playgrounds cleared of snow and treated for ice.
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IX.K. Human Resources Personnel Report
Description:
A summary of personnel transactions for the month is included for your review.
Attachments:
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X. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
Description:
Nothing to report.
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XI. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
Description:
Nothing to report.
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XII. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
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XII.A. Action: Resolution of Governing Board Supporting Form A Application to Minnesota State High School League (MSHSL) Foundation
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
A copy of the resolution is included for your review.
Attachments:
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XII.B. Report: High School Course Proposals
Speaker(s):
Ms. Caitlyn Willis, Chief Academic Officer
Description:
Administration will present proposed new and revised courses for the 2027-28 school year at Stillwater Area High School, including expanded college credit opportunities, career pathways and online learning options. The presentation will review anticipated one-time and ongoing costs, available grant funding, and a revised timeline and process for reviewing and approving future course proposals.
Attachments:
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XII.C. Action: Demolition of Old Lake Elmo School Building
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
Administration is recommending approval of a bid for the demolition of the former Lake Elmo Elementary School. The project includes complete removal of the building, underground infrastructure and site amenities. The property will be brought to grade, covered with topsoil and seeded. Award of the bid is contingent upon approval by the City of Lake Elmo. |
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XII.D. Report: 1st Reading Policy 206 Public Participation in School Board Meetings
Speaker(s):
Dr. Efe Agbamu, Assistant Superintendent
Description:
This policy has been reviewed by the policy committee and includes legislative changes and updated MSBA language.
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XII.E. Report: First Reading Policy 428 - TRA Part-Time Teacher Program
Speaker(s):
Dr. Efe Agbamu, Assistant Superintendent
Description:
The part-time teacher program allows you to transition toward retirement by working part-time while earning full-time service credit. You continue regular TRA contributions based on your part-time salary, with the option to contribute more based on the difference between your part-time and full-time equivalent salaries. This new policy has been reviewed by our human resources department, legal and the policy committee.
Attachments:
()
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XII.F. Report: First Reading Policy 506 Student Discipline
Speaker(s):
Dr. Efe Agbamu, Assistant Superintendent
Description:
This policy has been reviewed by the policy committee and includes legal references and updated MSBA language.
Attachments:
()
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XII.G. Report: Second Reading of Policy 507.5 - School Resource Officers
Speaker(s):
Dr. Efe Agbamu, Assistant Superintendent
Description:
No concerns or changes have been identified since the first reading on September 22.
Attachments:
()
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XII.H. Action: Approval of Policy 507.5 - School Resource Officers
Speaker(s):
Dr. Efe Agbamu, Assistant Superintendent
Description:
Approval of this policy will be requested.
Attachments:
()
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XII.I. Report: 2nd Reading Policy 509 Enrollment of Nonresident Students
Speaker(s):
Dr. Efe Agbamu, Assistant Superintendent
Description:
No concerns or changes have been identified since the first reading on September 22.
Attachments:
()
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XII.J. Action: Approval of Policy 509 Enrollment of Nonresident Students
Speaker(s):
Dr. Efe Agbamu, Assistant Superintendent
Description:
Approval of this policy will be requested.
Attachments:
()
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XII.K. Report: Policy 621 - Literacy and the Read Act
Speaker(s):
Dr. Efe Agbamu, Assistant Superintendent
Description:
No concerns or changes have been identified since the first reading on September 22.
Attachments:
()
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XII.L. Action: Policy 621 - Literacy and the Read Act
Speaker(s):
Dr. Efe Agbamu, Assistant Superintendent
Description:
Board approval will be requested.
Attachments:
()
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XII.M. Report Second Reading Policy 709 - Student Transportation Safety
Speaker(s):
Dr. Efe Agbamu, Assistant Superintendent
Description:
No concerns or changes have been identified since the first reading on September 22.
Attachments:
()
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XII.N. Action: Approval of Policy 709 Student Transportation Safety
Speaker(s):
Dr. Efe Agbamu, Assistant Superintendent
Description:
Approval of this policy will be requested.
Attachments:
()
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XIII. Strategic Direction D: Develop strong partnerships with the communities we serve
Description:
Nothing to report.
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XIV. Adjournment
Speaker(s):
Ms. Alison Sherman, School Board Chair
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XV. Attachments
Description:
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