December 3, 2024 at 6:00 PM - Study Session
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I. Call to Order
Speaker(s):
Ms. Alison Sherman, School Board Chair
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II. Roll Call
Speaker(s):
Ms. Alison Sherman, School Board Chair
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III. Pledge of Allegiance
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
I pledge Allegiance to the flag
of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. |
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IV. Truth in Taxation Report - Public Input
Speaker(s):
Ms. Marie, Chief Financial Officier
Description:
The Board of Education certified the maximum Proposed 2024 (Payable 2025) Property Tax Levy on September 24, 2024. At the School Board study session, scheduled on December 3, 2024, Marie Schrul, Chief Financial Officer, will provide information on the Truth in Taxation requirements, including the current budget and the Proposed 2024 (Payable 2025) Property Tax Levy. At this time, the public will have an opportunity to comment.
The Board of Education is required to adopt the final Property Tax Levy (Payable 2025) and certify to the county auditor on or before December 30, 2024. This is a report item. Action to adopt the final Property Tax Levy (Payable 2025) will be at the December 17, 2024, School Board business meeting. |
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V. Approval of Agenda
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Once quorum has been established the School Board Chair will request approval of the meeting agenda.
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VI. Consent Agenda
Description:
The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this ‘package’ of items together in one motion.
A. Gifts and Donations: June-September 2024
B. Copier Contract Renewal |
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VI.A. Gifts and Donations: June-September 2024
Speaker(s):
Ms. Marie, Chief Financial Officier
Description:
A copy of the Gifts and Donations has been distributed to board members.
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VI.B. Copier Contract Renewal
Speaker(s):
Mr. Eric Simmons, Director of Technology
Description:
We are requesting approval of funds in the amount of $481,625.28 for a five-year Copier and Printer Contract Renewal through Loffler for the 2025-2030 school years. The annual cost of the Copier and Printer contract is $94,303.32, which includes the hardware lease costs for 29 copiers and 33 desktop multifunction printers across all buildings. One-time printer software and setup fees total $10,108.68 for Year 1 are included in the total contract amount.
Attachments:
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VII. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
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VII.A. Action: Audit Presentation and Approval
Speaker(s):
Ms. Marie, Chief Financial Officier
Description:
The purpose of this report is to present the results of the district’s audit and financial statements for the year ended June 30, 2024. Mr. Aaron Nielsen from Malloy Montague Karnowski Radosevich & Co., P.A. (MMKR) will present the audit report for the year ended June 30, 2024.
Board members will be asked to take action to approve the audit and financial statements.
Attachments:
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VIII. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
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VIII.A. Action: Stillwater Area High School Course Proposals
Speaker(s):
Ms. Caitlyn Willis, Executive Director of Elementary Education
Description:
Approval for the following new high school courses for the 2025-26 school year will be requested.
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IX. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
Description:
Nothing to report.
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X. Strategic Direction D: Develop strong partnerships with the communities we serve
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X.A. Action: New Bayport Elementary – Construction Bids
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
Background: Wold Architects have been working with Stillwater Area Public Schools staff over the past year to design a new Bayport Elementary School. Kraus-Anderson Construction Company worked with Stillwater Area Public Schools and Wold Architects to solicit bids for the new school and the bids were opened on November 14, 2024.
Construction costs were estimated to total $39,099,727.00. The new Bayport Elementary School will be funded by the 2024A School Building Bonds. Kraus-Anderson, Wold Architects and Stillwater Area Public Schools will be working throughout the project to minimize expenses. School board members will be asked to take action to approve the bids. |
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XI. Adjournment
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
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