September 24, 2024 at 6:00 PM - Business Meeting
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I. Recognition
Speaker(s):
Dr. Mike Funk, Superintendent
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II. Public Comment
Speaker(s):
Ms. Alison, School Board Chair
Description:
Up to fifteen speakers will be allotted three minutes each to speak.
The school board encourages community input. While comments and questions are welcome, law prohibits the board from discussing concerns about individual employees or students in a public meeting. The board will not deliberate, discuss, or engage in conversation with speakers. However, the board may ask administration to review the concern(s) presented. Speakers must present their testimony in a respectful manner. Vulgarity, character attacks, malice or specific complaints identifying staff or students by name or implication will not be permitted. We will stop the proceedings immediately if employee or student privacy issues are raised and direct the speaker to forward comments regarding individual employees or students to the superintendent. |
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III. Call to Order
Speaker(s):
Ms. Alison Sherman, School Board Chair
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IV. Roll Call
Speaker(s):
Ms. Alison Sherman, School Board Chair
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V. Pledge of Allegiance
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
The Pledge of Allegiance will be recited prior to the approval of the meeting agenda.
I pledge Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. |
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VI. Approval of Agenda
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Once quorum has been established the School Board Chair will request approval of the meeting agenda.
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VII. Student Report
Speaker(s):
Ms. Maysen Puhrmann and Ms. Ainsley Smith, Student Representatives
Description:
The Student Board Members will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed and the meeting date. Topics generally include announcement of academics, activities, arts and athletics. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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VIII. Superintendent Report
Speaker(s):
Dr. Mike Funk, Superintendent
Description:
Each meeting the Superintendent will provide an update on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. Topics generally include announcement of attendance at district events, communications items, informational items and correspondence items worth noting. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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IX. Board Chair Report
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Each meeting the Board Chair board will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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X. Consent Agenda
Description:
The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this ‘package’ of items together in one motion.
A. School Board Meeting Minutes, August 27, 2024
B. School Board Meeting Minutes, September 10, 2024 C. Payment of Invoices, September 7 - 20, 2024 D. Field Trip Request Form for Band and Orchestra trip to Orlando, Florida E. Human Resources Personnel Report |
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X.A. School Board Meeting Minutes, August 27, 2024
Speaker(s):
Ms. Beverly Petrie, Clerk
Description:
A copy of the minutes is included for your review.
Attachments:
()
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X.B. School Board Meeting Minutes, September 10, 2024
Speaker(s):
Ms. Beverly Petrie, School Board Clerk
Description:
A copy of the minutes is included for you review.
Attachments:
()
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X.C. Payment of Invoices - September 7, 2024 - September 20, 2024
Speaker(s):
Ms. Marie Schrul, Executive Director of Finance
Description:
A copy of the register has been distributed to Board members.
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X.D. Field Trip Request Form for Band and Orchestra to Orlando, Florida
Speaker(s):
Mr. Tark Katzenmeyer & Mr. Ryan Jensen
Description:
Perform at Sound Design Music and the Art of Foley
Universal Studios, Olrando, Florida - March 6-10, 2025.
Attachments:
()
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X.E. Human Resources Personnel Report
Speaker(s):
Ms. Kristine Carlston, Executive Director of Human Resources
Description:
A summary of personnel transactions for the month is included for your review.
Attachments:
()
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XI. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
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XI.A. Report: Elementary Data Overview
Speaker(s):
Ms. Elsa Mundt, Education Data Analyst & Assessment Supervisor
Description:
The board will receive an elementary MCA/MTAS data overview.
Attachments:
()
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XII. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
Description:
Nothing to report.
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XIII. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
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XIII.A. Action: Adopt Preliminary Proposed Property Tax Levy 2024 Payable 2025
Speaker(s):
Ms. Marie Schrul, Chief of Finance
Description:
State law requires that the School Board adopt a proposed property tax levy for taxes payable in 2025 by September 30, 2024. This is the first step in setting property tax levies for next year. Additional steps in the process will be outlined in the presentation.
The amount adopted by the district for preliminary 2024 payable 2025 provides revenue for the 2025-2026 school year and is limited by state statute and the voter approved referendum. This differs from the county and city calendars in that the 2025 levy provides the revenue for their 2025 calendar year budget. The school board may adopt a preliminary levy based on September estimates or may adopt a preliminary levy that states "Maximum Levy". If the Board adopts a "Maximum Levy", then Minnesota Department of Education adjustments may be made subsequent to the action by the Board. If a dollar amount is adopted in September, adjustments that would increase the levy are not allowed. Historically, the "Maximum" has been adopted in September as an assurance that final corrections or adjustments would be included for Board of Education consideration prior to certifying the final levy in December. |
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XIII.B. Action: Revised Resolution Authorizing Administration to Lease, Purchase, and Contract for Goods and Services
Speaker(s):
Ms. Marie, Chief Financial Officier
Description:
Minnesota Statute 123B.52, subdivision 2, states that the Board may authorize its Superintendent or Business Manager to lease, purchase, and contract for goods and services within the budget as approved by the Board. In our Administration, the title of Business Manager is the Chief Financial Officer or the Assistant Director of Finance
The Board hereby adopts the revised resolution authorizing the following: 1. The Superintendent or the Chief Financial Officer are 2. The Assistant Director of Finance is authorized to lease, purchase, and contract for goods and services up to $50,000 per transaction within the budget as approved by the Board. 3. Any proposed lease, purchase, or contract for goods and services for an item outside the Board’s approved budget must be submitted to the Board prior to contract execution. 4. Notwithstanding the delegation of authority in Paragraph 1, the Board retains the discretion and authority to review, approve, or reject and proposed lease, purchase, or contract for goods and services before it is executed. |
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XIII.C. Report: Second Reading: Policy 519 - Interviews of Students by Outside Agencies; Policy 527 - Student Use and Parking of Motor Vehicles; Patrols, Inspections, and Searches; 611 - Homeschooling; 615 - Testing Accommodations, Modifications, and Exemptions for IEPs, Section 504 Plans, and LEP Students
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
Policies are included for your review.
Attachments:
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XIII.D. Action: Approval of Policy 519 - Interviews of Students by Outside Agencies; Policy 527 - Student Use and Parking of Motor Vehicles; Patrols, Inspections, and Searches; 611 - Homeschooling; 615 - Testing Accommodations, Modifications, and Exemptions for IEPs, Section 504 Plans, and LEP Students
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
The policies are included for your review.
Attachments:
()
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XIV. Strategic Direction D: Develop strong partnerships with the communities we serve
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XIV.A. Report: Strategic Plan Update
Speaker(s):
Ms. Carissa Keister Chief of Staff
Description:
The board will receive an overview of the strategic plan.
Attachments:
()
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XV. Adjournment
Speaker(s):
Ms. Alison Sherman, School Board Chair
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XVI. Attachments
Description:
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