February 20, 2024 at 6:00 PM - Business Meeting
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I. Recognition
Speaker(s):
Ms. Alison Sherman, School Board Chair
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II. Public Comment
Speaker(s):
Ms. Alison, School Board Chair
Description:
Up to fifteen speakers will be allotted three minutes each to speak.
The school board encourages community input. While comments and questions are welcome, law prohibits the board from discussing concerns about individual employees or students in a public meeting. The board will not deliberate, discuss, or engage in conversation with speakers. However, the board may ask administration to review the concern(s) presented. Speakers must present their testimony in a respectful manner. Vulgarity, character attacks, malice or specific complaints identifying staff or students by name or implication will not be permitted. We will stop the proceedings immediately if employee or student privacy issues are raised and direct the speaker to forward comments regarding individual employees or students to the superintendent. |
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III. Call to Order
Speaker(s):
Ms. Alison Sherman, School Board Chair
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IV. Roll Call
Speaker(s):
Ms. Alison Sherman, School Board Chair
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V. Pledge of Allegiance
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
The Pledge of Allegiance will be recited prior to the approval of the meeting agenda.
I pledge Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. |
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VI. Approval of Agenda
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Once quorum has been established the School Board Chair will request approval of the meeting agenda.
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VII. Student Report
Speaker(s):
Ms. Jenna Phelps and Mr. Samuel Young, Student Representatives
Description:
The Student Board Members will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed and the meeting date. Topics generally include announcement of academics, activities, arts and athletics. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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VIII. Superintendent Report
Speaker(s):
Dr. Mike Funk, Superintendent
Description:
Each meeting the Superintendent will provide an update on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. Topics generally include announcement of attendance at district events, communications items, informational items and correspondence items worth noting. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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IX. Board Chair Report
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Each meeting the Board Chair board will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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X. Consent Agenda
Description:
The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this ‘package’ of items together in one motion.
A. School Board Meeting Minutes, January 23, 2024
B. School Board Meeting Minutes, February 6, 2024 C. Payment of Invoices - February 3 - 16, 2024 and any off-cycle payments not included in previous register D. American Indian Education Program Annual Compliance E. Motion Directing District Administration to make Budget Reductions F. Human Resources Personnel Report |
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X.A. School Board Meeting Minutes January 23, 2024
Speaker(s):
Ms. Beverly Petrie, School Board Clerk
Description:
A copy of the minutes is included for your review.
Attachments:
()
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X.B. School Board Meeting Minutes February 6, 2024
Speaker(s):
Ms. Beverly Petrie, School Board Clerk
Description:
A copy of the minutes is included for your review.
Attachments:
()
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X.C. Payment of Invoices - February 3, 2024 - February 16, 2024. The payment register will include payments made during the date range listed and any off-cycle payments not included in the previous register.
Speaker(s):
Ms. Marie Schrul, Executive Director of Finance
Description:
A copy of the register has been distributed to Board members.
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X.D. American Indian Education Program Annual Compliance
Speaker(s):
Ms. Dawn Waller Lueck, Director of Schools
Description:
The board received the American Indian Education Annual Compliance Overview.
Attachments:
()
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X.E. Motion Directing District Administration to make Budget Reductions
Speaker(s):
Ms. Marie Schrul, Executive Director of Finance
Description:
The motion is included for your review.
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X.F. Human Resources Personnel Report
Speaker(s):
Ms. Kristine Carlston, Executive Director of Human Resources
Description:
A summary of personnel transactions for the month is included for your review.
Attachments:
()
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XI. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
Description:
Nothing to report.
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XII. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
Description:
Nothing to report.
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XIII. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
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XIII.A. Start Time Discussion
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
The board will discuss the proposed start time for the 2025-2026 school year.
Attachments:
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XIII.B. Action: Start Time for 2025-26 School Year
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
The board will take action on the proposed start time for the 2025-2026 school year.
Attachments:
()
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XIII.C. Report: Priority Based Budgeting/2024-2025 Investments
Speaker(s):
Ms. Marie Schrul, Executive Director of Finance
Description:
The board will review the Priority Based Budgeting/2024-2025 Investments
Attachments:
()
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XIII.D. Action: 2024-2025 Preliminary Budget Guidelines & Assumptions
Speaker(s):
Ms. Marie Schrul, Executive Director of Finance
Description:
Approval of the 2024-2025 Preliminary Budget Guidelines & Assumptions will be requested.
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XIII.E. Action: Lily Lake Elementary Renovations - 2024
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
The Lily Lake Elementary project will renovate the 5th grade wing of classrooms, nurses' office and the main office area. The renovation will upgrade a majority of the original 1990 furnishings in these areas. The classroom area will replace operable walls, chalkboards, casework, sinks, ceilings, flooring and lights. The nurses' office and the main office will be reconfigured to provide an ADA restroom.
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XIII.F. Action: District Wide Long Term Facility Maintenance (LTFM) Improvements - 2024
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
The District Wide LTFM 2024 Improvements project will include work at the following locations: Afton-Lakeland Elementary - Replace casework, water lines and sink in the nurse's and main office. Replace sealant and paint steel columns on the exterior of the building Rutherford Elementary - Replace classroom lighting in two houses. Stillwater Middle School - Replace Media Center ceilings, floor and lights; gym lights; kitchen floor tile, ceiling, lights and walk in cooler and freezer. |
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XIII.G. Report: First Reading Policy 209 - Code of Conduct
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
The policy is included for your review.
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XIII.H. Action: Revoke Policy 201.4 - Board Member Code of Conduct; Policy 201.11 - Board Policy Violation and Policy 209.1 - Board Policy Violation
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
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XIII.I. Action: Revoke Policy 301.3 - Superintendent - Board Relationship; Policy 302.1 - Roles of Board and Superintendent and Policy 302.2 - Monitoring Superintendent Performance.
Speaker(s):
Mr. Paul Lee, Executive Director of Student Support Services
Description:
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XIV. Strategic Direction D: Develop strong partnerships with the communities we serve
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XIV.A. Bond 2023 Facilities Update
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
The board will receive an update on the 2023 bond facility projects and design process.
Attachments:
()
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XV. Closed Session
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Pursuant to Minnesota Statute 13D.03(b). The governing body of a public employer may by a majority vote in a public meeting, decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussion and review of labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25.
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XVI. Closed Session
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Pursuant to Minn. Stat. § 13D.05, subd. 3(c)(3), which allows the Board to go into closed session to develop or consider an offer to purchase or sell real property.
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XVII. Action: Amendment to Purchase Agreement
Speaker(s):
Dr. Mike Funk, Superintendent
Description:
The amendment is included for your review.
Attachments:
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XVIII. Adjournment
Speaker(s):
Ms. Alison Sherman, School Board Chair
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XIX. Attachments
Description:
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