June 5, 2023 at 5:30 PM - Regular Monthly Board Meeting
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1. Call to Order and Pledge to the Flag
Members: Leslie Bouchonville, Wanda Carlson, Chris Cunningham, Roger D. Hoplin, Nicki Linsten-Lodge, David Sheley, Ryan Trumble and Superintendent Jonathan Clark
Speaker(s):
Board Chair
Agenda Item Type:
Procedural Item
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2. Welcome to Visitors
Speaker(s):
Board Chair
Agenda Item Type:
Procedural Item
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2.1. Public Comments and Time for Interaction with the Board on Agenda Items
Speaker(s):
Board Chair
Agenda Item Type:
Procedural Item
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3. Approve Agenda (and addendum, if included)
Agenda Item Type:
Action Item
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4. Approve Minutes of the May 1, 2023 Regular Board Meeting and the May 15, 2023 Special Meeting
Speaker(s):
Board Chair
Agenda Item Type:
Action Item
Attachments:
()
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5. Informational Items
Agenda Item Type:
Information Item
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5.1. Principal Reports
Agenda Item Type:
Information Item
Attachments:
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5.2. Director Reports
Agenda Item Type:
Information Item
Attachments:
()
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5.3. Superintendent Report
Agenda Item Type:
Information Item
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6. Consent Calendar
Agenda Item Type:
Consent Agenda
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6.4. Approve Electronic Funds Transfers and Other Banking Transactions
Agenda Item Type:
Consent Item
Attachments:
()
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6.5. Adopt Resolution Accepting Monetary Awards and Donations
Agenda Item Type:
Consent Item
Attachments:
()
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6.6. Approve Personnel Items as Listed:
Agenda Item Type:
Consent Item
Attachments:
()
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6.7. Set Activity Participation Fees for 2023-24:
Agenda Item Type:
Consent Item
Description:
The proposed fees are $10 per sport higher than the 2022-23 fee structure. The proposed family max stays the same as 2022-23.
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6.8. Set Athletic Admission Fees for 2023-24:
Agenda Item Type:
Consent Item
Description:
No changes from the 2022-23 rates are proposed.
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6.9. Set Building Usage Fees for 2023-24: Fee rate for Class III, IV and V per District Policy 902 Use of School District Facilities and Equipment.
Agenda Item Type:
Consent Item
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6.10. Set Cell Phone Reimbursement Rate for 2023-24 at $60 per month.
Agenda Item Type:
Consent Item
Description:
This stipend will be available for staff who are required to have a cell phone and opt to use their own versus a school provided cell phone. Employee reimbursement will be based on documented need for cell phone and approval by immediate supervisor and Superintendent.
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6.11. Approve a Resolution for 2023-24 Membership in the Minnesota State High School League
Agenda Item Type:
Consent Item
Description:
This is an annual renewal.
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6.12. Approve a Revised 2023-25 At-Will Employee Letter of Assignment with the ALP Director
Agenda Item Type:
Consent Item
Description:
A 2023-25 letter of assignment with the ALP Director was approved at the April 3, 2023 regular board meeting. This letter will supersede. The revised letter moves the ALP Director to full-time director (was previously .5 fte director/.5 fte teacher) for 205 contract days.
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6.13. Award contract for Trash Collection to Waste Partners for the period of July 1, 2023 to June 30, 2024
Agenda Item Type:
Consent Item
Attachments:
()
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6.14. Award contract for Bread and Related Products to Pan-O-Gold for the period of July 1, 2023 to June 30, 2024
Agenda Item Type:
Consent Item
Attachments:
()
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6.15. Award contract for Diesel Fuel to Northern Star Cooperative for the period of July 1, 2023 to June 30, 2024
Agenda Item Type:
Consent Item
Attachments:
()
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7. Discussion Items
Agenda Item Type:
Non-Action Item
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7.1. Second Reading of the Following Policies:
Agenda Item Type:
Action Item
Attachments:
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7.2. 2023-24 Preliminary Budget
Agenda Item Type:
Information Item
Description:
Jolene Bengtson, Business Manager, will present a summary of the proposed preliminary budget for 2023-24.
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7.3. First Reading of the Following Policies:
Agenda Item Type:
Action Item
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7.4. Pine River-Backus Elementary Local Literacy Plan
Agenda Item Type:
Information Item
Description:
Annual review. Approval of the plan will be requested in July.
Attachments:
()
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7.5. 2023-24 Elementary Student Handbook
Agenda Item Type:
Information Item
Description:
The handbook has been revised (changes in red) for the 2023-24 school year. Approval of the handbook will be requested in July or August.
Attachments:
()
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7.6. Juneteenth Holiday and MOU with Service Employees International Union, Local #284
Agenda Item Type:
Information Item
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7.7. Juneteenth Holiday and MOU with School Service Employees, Local #284
Agenda Item Type:
Information Item
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8. Action Items
Agenda Item Type:
Action Item
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8.1. Approve a Resolution Authorizing FY2025 Long Term Facilities Maintenance Plan
Agenda Item Type:
Action Item
Description:
Jolene Bengtson, Business Manager, will present the 2024-25 Long Term Facilities Maintenance Plan to be submitted to the MN Department of Education.
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8.2. Approve the 2023-24 Preliminary Budget
Agenda Item Type:
Action Item
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8.3. Reading and Approval of the Following Policies:
Agenda Item Type:
Action Item
Attachments:
()
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8.4. Approve a Memorandum of Understanding with Service Employees International Union, Local 284 adding Juneteenth as a paid holiday for those working eleven or more months per year.
Agenda Item Type:
Action Item
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9. Open Forum
Agenda Item Type:
Procedural Item
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10. Closed Sessions:
The School Board will close the meeting pursuant to Minn. Stat. 13D.05 sub 2(a)(3) (educational data) and Minn. Stat 13.D.05 sub 3(b) (attorney-client privilege) to discuss pending administrative complaints and possible action related to threatened and ongoing litigation. The School Board will close the meeting pursuant to Minn. Stat. 13D.03 Subd. 3 in Order to Consider Strategy for Labor Negotiations with Pine River-Backus Education Minnesota The meeting will reopen.
Agenda Item Type:
Action Item
Description:
A motion and a second to close is needed both times.
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11. Adjourn
Agenda Item Type:
Procedural Item
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