January 16, 2024 at 6:00 PM - Organizational Board Meeting (January)

Description:  This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not to be considered a public community meeting.  There is a time for public participation during the meeting as indicated in the agenda.

Description:  The Board of Education will lead the Pledge of Allegiance.

Description:  The Superintendent will administer roll call to establish that a quorum of the Board is present and to determine which Board members are present at the start of the meeting.

Description:  Please notify the Superintendent in writing at least two business days before the scheduled meetings of the Board of Education if you wish to address the Board but do not speak English, or if you have a handicap or disability that may prevent you from speaking to the Board.  At this time, the Board will listen to comments from the public and others regarding both agenda action items and items that are not on the agenda.  Per Board Policy #0167, each statement made by a participant shall be limited to three (3) minutes.  This is the only opportunity for public comment.  The Board President may add a second comment if there are more than 20 community members seeking to speak. 

The Board requests that, if you wish to speak, you provide us with your name, address, and affiliation with the district.  Please limit your comment to three minutes.  Comments should not be directed at individuals on the board, rather to the board as a whole.  This is a meeting of the Board of Education being held in public.

Board members will not respond to public comment, but you may request a formal response at a later time. 

Description:  Supt. Lemmer will lead the newly elected board members since the last organizational meeting in the reciting of their oath of office.

Board Member Herbstreith and Board Member LeBreton please repeat the oath after me:

I do solemnly affirm that I will support the Constitution of the United States and the Constitution of this state, and that I will faithfully discharge the duties of the office of Member of the Board of Education of Pennfield  Schools, Calhoun County, Michigan, according to the best of my ability. 

Description:  The Board will elect officers for January 2023- December 2023.

Description:  Members of the board must select among themselves one individual to serve as President. The duties and responsibilities of the President are set forth in Board Policy 0171.1

Description:  After the election of a Board of Education President, members of the board must select among themselves one individual to serve as Vice President. The duties and responsibilities are set forth in Board Policy 0171.2.

Description:  After the election of a Board of Education Vice President, members of the board must select among themselves one individual to serve as Secretary. The duties and responsibilities are set forth in Board Policy 0171.3.

Description:  After the election of a Board of Education Secretary, members of the board must select among themselves one individual to serve as  Treasurer. The duties and responsibilities are set forth in Board Policy 0171.4.

Description:  It is recommended the Board appoint trustees to the following board committees:

Description:  Ashlynn Goshorn (Bowling)
Jonathan Lake (Basketball)

 

Description:  Recognition of Coach Brooke Wells and the following volleyball team members:
Mackenzie Lambeth
Irelynn Sedore
Natalie Jackson
Avery Moran
Avery Hock
Natalie Hensel
Anna Keown
Kayden Tanner
Caroline Branham
Alyssa Campbell
Abigail Patterson
Addison Barker

Description:  The following athletes received Academic All State honors and were members of the Varsity Football Team:
Aiden Govier
Tyler Klelner
Thomas Kurtz
Tyler Ralston
Danny Wells

Description:  Superintendent Lemmer is recommending the Board authorize the following banks as depositiories: Huntington Bank for General Fund, Payroll, Student/School Activities, Debt Retirement, Transportation, and School Service Funds.  Southwest Michigan Bank and Trust for Bond Funds. 

Description:  Superintendent Lemmer recommends the Board of education approve the Board Treasurer, Board Secretary, Board President, Superintendent or Director of Finance, and/or designer to disburse general fund dollars. 

Description:  Superintendent Lemmer is recommending the Board authorize the Superintendent and Director of Finance and Operations as Bank Account Signatories in addition to the Board Treasurer.

Description:  It is recommended that the board authorize the Superintendent, Stephanie Lemmer to sign contracts and agreements on behalf of the Board.

Description:  Superintendent Lemmer is recommending that the Board designate the Director of Finance, Angena Schwartz as the authorized signatory of Purchase Orders.

Description:  Superintendent Lemmer is recommending the Board designate the Director of Finance and Operations, Angena Schwartz, as the District's Electronic Transfer Officer (ETO) in accordance with Board Policy 6144.

Description:  Superintendent Lemmer is recommending the Board authorize the Finance Director and Superintendent as designees to invest monies on behalf of the district. 

Description:  Superintendent Lemmer is recommending the Board approve the Board compensation rate based on the state average, $25.00 per Regular Board Meeting and $15.00 per Board Committee Meeting attended by the Board member.

Description:  Superintended Lemmer is recommending the Board retain the services of Thrun Law Firm P.C. and Clark Hill P.C. for the 2023 calendar year for matters concerning bond issues, elections, and other specialized services where deemed appropriate; and that the Superintendent, or designer, be authorized to utilize counsel as deemed appropriate for non-specialized services with a not to exceed retention fee of $2,500. 

Description:  The Director of Finance and Operations is recommending the board approve Rehmann and Associates as its financial auditor for the 2024-2025 school year.

Description:  It is the recommendation of the Superintendent to approve Triangle and Associates as the Districts Construction Manager.

Description:  The Superintendent recommends the Board approve the designation of Central Office located in the Middle School at 8587 Pennfield Road, Battle Creek, MI 49017 as the Principle Office of the district. 

Description:  Superintendent Lemmer is recommending that the Board Approve KingScott Architects as the District's Architect. 

Description:  Superintendent Lemmer is recommending the Board approve The Shopper as its official publication as it reaches many homes in the district and is free.

Description:  It is being recommended that the Board approve the attached schedule of monthly Board meetings and work sessions for February 2024 through January 2025.

Description: 

Superintendent Lemmer is recommending the board reaffirm Bylaw 0165.3 - SPECIAL MEETINGS which indicates that Special Meetings will be posted at least eighteen hours (18) in advance and will include the date, time, and location of the meeting in addition to the purpose of the meeting or topics to be covered. 

 

 

Description:  Superintendent Lemmer is recommending that the Board of Education approve posting the Notice of Board Meeting on the door of the Central Office and electronically on the school district's website. 

Description:  Superintendent Lemmer recommends the Board of Education designate the Superintendent or her designee as the party responsibile for posting the meeting notices in the proper locations.

Description:  Superintendent Lemmer is recommending that the board approve SET SEG as its property, casualty, and workers' compensation insurance provider and First Agency as its athletic insurance provider. 

Description:  Superintendent Lemmer is recommending the Board approve the following memberships: Michigan Association of School Boards (MASB); Michigan Association of Superintendents and Administrators (MASA); Michigan High School Athletic Association (MHSAA); Michigan School Business Officials (MSBO); 
 

Description:  Superintendent Lemmer is recommending the board approve the NEOLA policy update from Fall 2023 which includes the following policy revisions:
PO 0122 (Revision)
PO1420 (Revision)
PO 3131(Revision)
PO3139 (Reissued)
PO 3140 (Revision)
PO 3142 (Revision)
PO 3220 (Revision)
PO 7540.03 (Revision)
PO 2370.01 (Revision)
PO 8531 (Revision)
PO 1540 (New)
 

Description:  Superintendent Lemmer is recommending the board adopt the NEOLA policy update from Fall 2023 which includes the following policy revisions:
PO 0122 (Revision)
PO1420 (Revision)
PO 3131(Revision)
PO3139 (Reissued)
PO 3140 (Revision)
PO 3142 (Revision)
PO 3220 (Revision)
PO 7540.03 (Revision)
PO 2370.01 (Revision)
PO 8531 (Revision)
PO 1540 (New)
 

Description:  It is the recommendation of the Director of Finance and Operations and the Superintendent that the Board approve the bond bills for the month of December for Kingscott Associates in the amount of $ and Triangle in the amount of $585,982.17.  A summary of services rendered is attached.



 

Description:  With regret, the Superintendent is recommending the Board accept the retirement of Karla Hammond, Pennfield High School Science Teacher.

Description:  Superintendent Lemmer is recommending that the Board approve the attached quote from Centegix to enable enhanced safety features in all district buildings across the district based on the recommendations from the security assessment conducted last summer.