February 12, 2025 at 6:00 PM - Special Meeting

Call to order, roll call of members, and establish a quorum.

Pledge of Allegiance.

Moment of Silence.

Opening Remarks by the Board Chair.

CONSENT AGENDA: All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. If any item requires discussion, it shall be removed from the consent agenda by majority action by the board of education and addressed separately from the consent agenda. The consent agenda consists of the approval of the following items:

1. Vote to approve the new encumbrances as follows:

1.(A) GENERAL FUND 11 FY: 25
New encumbrances 199 through 202 in the amount of $48,804.68
Change Orders for the following:
PO 40 in the amount of $1,000.00
PO 43 in the amount of $1,500.00
PO 148 in the amount of $1,000.00
PO 164 in the amount of $5.00
PO 192 in the amount of -$3,780.00

1.(B) BUILDING FUND 21: FY: 25
New encumbrance 28 in the amount of $3,000.00

1.(C) CHILD NUTRITION FUND 22: FY: 25
New encumbrance 12 in the amount of $25,000.00
Change Orders for the following:
PO 11 in the amount of $83.00

2. Discussion and possible action to approve renewal of the contract with OKTLE, McRel and SEES for the 2025-2026 school year.

3. Discussion and possible action to approve renewal of the contract with ADPC for the 2025-2026 school year. 

4. Treasurer's Report. 

ADMINISTRATIVE REPORT AND DISCUSSION:

1. Activity Report

2. Correspondence

3. School Resource Officer Report
a) Monthly Findings

4. Elementary Principal's Report
a) Enrollment
b) Elementary Update

5. High School Principal's Report
a) Amazing Students

6. Superintendent's Report
a) Legislative Update

REGULAR BUSINESS:

1. Discussion and possible action to approve the minutes of the regular meeting held January 13, 2025. 

2. Discussion and possible action regarding Safety & Security funding. 

3. Discussion and possible action regarding a bond proposal. 

4. Discussion and possible action to approve an Elementary Physical Education account in the Activity Fund. 

5. Discussion and possible action to approve a Players in Progress (Pips) Activity Fund sub account. 

6. Discussion and possible action to approve the Activity Fund fundraisers for the remainder of the 2024-2025 school year. 

7. Discussion and possible action to approve the following transfers within the Activity Fund:
a) $296.44 (two hundred ninety-six dollars and forty-four cents) from the Athletic Activity Fund account to the Elementary Physical Education Activity Fund account. 
b) $1,174.19 (one thousand one hundred seventy-four dollars and nineteen cents) from the Athletic Activity Fund account to the Players in Progress Activity Fund account. 

8. Discussion and possible action to sanction the Cimarron After Prom for the 2024-2025 school year.  

9. Discussion and possible action to approve the following OSSBA recommended policies:
DFA-R1 Leave Sharing Program (Regulation)
DO-R Teacher Termination Procedures
FOD Suspension of Students

10. Discussion and possible action regarding the OSRMT (Oklahoma Schools Risk Management Trust) litigation. 

11. Presentation of Board Member Credit Hours.

12. Reading letter(s) of resignation.

13. Discussion and possible board action regarding letter(s) of resignation.

14. Signing of contracts. 

EXECUTIVE SESSION:

1. Proposed Executive Session to 1) Discuss the employment of a school psychologist for the 2025-2026 school year.  2) Discuss the terms of the Superintendent's contract. 3) Discuss the employment of a Dean of Students for the 2025-2026 school year. 25 O.S. § 307 (B)(1)

2. Vote to convene or not to convene into Executive Session

3. Acknowledge board's return to open session.

4. Discussion and possible board action regarding the employment of a school psychologist for the 2025-2026 school year. 

5. 5) Discussion and possible board action to modify the terms of the Superintendent's contract. 

6. Discussion and possible board action regarding the employment of a Dean of Students for the 2025-2026 school year. 

ANNOUNCEMENTS:

ADJOURNMENT: