August 29, 2023 at 12:00 PM - Meeting of the St. Mary's Academy Charter School Board of Directors

I. CALL TO ORDER

II. ESTABLISHMENT OF QUORUM

III. APPROVAL OF AGENDA

IV. PUBLIC COMMENTS

V. CONSENT AGENDA

V.A. MINUTES FROM JULY 26, 2023 REGULAR BOARD MEETING

VI. INFORMATION / DISCUSSION ITEMS

VI.A. SUPERINTENDENT'S REPORT, PRESENTED BY STAN SIMONSON, SUPERINTENDENT 

VI.A.1. STATUS OF EDUCATION-RELATED BILLS FROM THE 88TH LEGISLATIVE SESSION. 

VI.A.2. EDUCATION SERVICE CENTER (ESC) REGION 2 ITEMS

VI.A.3. T.P.C.S.A. CHARTER CONFERENCE SEPTEMBER 25-27, 2023 AT THE J.W. MARRIOTT AUSTIN, AUSTIN, TX 

VI.A.4. LINE OF CREDIT (LOC) EXPLANATION, BY SUSAN CHINCARINI, CPA.

VI.B. PRINCIPAL'S REPORT, PRESENTED BY HIRMA ELIZONDO, PRINCIPAL

VI.B.1. FIRST DAY/ WEEK OF SCHOOL 

VI.B.2. ENROLLMENT UPDATE

VI.C. AFTER-SCHOOL PROGRAMMING (ACE/ TCLAS), PRESENTED BY DEEDEE BERNAL, ACE

VI.C.1. PRELIMINARY INFORMATION FOR SY 23-24 ACE PROGRAMMING 

VI.C.2. HB 4545 TCLAS UPDATE

VI.C.3. SMACS EXTRAVAGANZA HELD MONDAY AUGUST 28, 2023 FROM 6 PM TO 7 P.M. IN THE SMACS CAFETERIA 

VI.D. SPECIAL EDUCATION UPDATE, PRESENTED BY MARISSA ESQUIVEL, DIRECTOR OF SPECIAL EDUCATION AND SPECIAL PROGRAMS- NONE.

VI.E. FACILITIES UPDATE, PRESENTED BY PATTY JOHNSON, FACILITIES DIRECTOR

VII. OLD BUSINESS/ ACTION ITEMS- NONE. 

VIII. NEW BUSINESS/ACTION ITEMS.

VIII.A. REVIEW AND ACCEPT THE INTERIM UNAUDITED FINANCIALS AS OF JULY 31, 2023, Presented by DSS

VIII.B. DISCUSSION AND POSSIBLE ACTION TO APPROVE AMENDING THE 2022-2023 BUDGET TO ITS ACTUAL REVENUES AND EXPENDITURES. 

VIII.C. DISCUSSION AND POSSIBLE ACTION TO APPROVE 2023-2024 BUDGET AMENDMENT #1. PRESENTED BY SUSAN CHINCARINI, CPA

VIII.D. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE PROPOSED 2023-2024 OPERATING BUDGET, PRESENTED BY SUSAN CHINCARINI, CPA

VIII.E. DISCUSSION AND POSSIBLE ACTION REGARDING THE REMOVAL OF NANCY BOND, FORMER CFO, AS A SIGNER OF ALL ST. MARY'S CHARTER SCHOOL BANK ACCOUNTS.

VIII.F. DISCUSSION REGARDING A RESOLUTION THAT AUTHORIZES ELDEN PRICE, BOARD PRESIDENT, MERLE STAN SIMONSON, CEO, PATRICIA JOHNSON, ADMINISTRATOR, HIRMA ELIZONDO, PRINCIPAL, AND BETTY HINKLE, DIRECTOR OF HUMAN RESOURCES, TO BE SIGNERS ON ALL ST. MARY'S CHARTER SCHOOL BANK ACCOUNTS. 

VIII.G. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE 2022-2023 INDEPENDENT FINANCIAL AUDIT ENGAGEMENT. 

VIII.H. DISCUSSION AND POSSIBLE ACTION TO APPROVE CONTRACTS FOR THE 2023-2024 SY. PRESENTED BY JEANENE JONES 

VIII.I. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE DYNAMIC SUPPORT SOLUTIONS (DSS) AGREEMENT FOR DISTRICT FINANCIAL SUPPORT SERVICES IN 2023-2024. 

VIII.J. DISCUSSION AND POSSIBLE ACTION TO APPROVE A RESOLUTION REGARDING HB 3 CLAIMING A GOOD CAUSE EXCEPTION UNDER SECTION 37.0814(C) OF THE TEXAS EDUCATION CODE, PRESENTED BY JEANENE JONES.

VIII.K. DISCUSSION AND POSSIBLE ACTION REGARDING UPDATES TO SY 2023-2024 STUDENT/PARENT HANDBOOK AND STUDENT CODE OF CONDUCT, PRESENTED BY HIRMA ELIZONDO, PRINCIPAL 

VIII.L. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE REVISED 2023-2024 MEETING CALENDAR FOR THE BOARD OF DIRECTORS AND COMMITTEES. PRESENTED BY ALEXIS FIEGEL, EXECUTIVE ASSISTANT

VIII.M. DISCUSSION AND POSSIBLE ACTION TO APPROVE RESOLUTION REGARDING EXTRACURRICULAR STATUS OF 4-H ORGANIZATION FOR LIVE OAK COUNTY.

VIII.N. DISCUSSION AND POSSIBLE ACTION TO APPOINT WARREN KOPPLIN AS SMACS ADJUNCT INSTRUCTOR. 

VIII.O. DISCUSSION AND POSSIBLE ACTION TO APPROVE RESOLUTION REGARDING EXTRACURRICULAR STATUS OF 4-H ORGANIZATION FOR BEE COUNTY. 

VIII.P. DISCUSSION AND POSSIBLE ACTION TO APPOINT RANDI SCHAUER AND LANDEN GULICK AS SMACS ADJUNCT INSTRUCTORS. 

IX. CONVENE TO EXECUTIVE SESSION CONSULTATION WITH BOARDS ATTORNEY PURSUANT TO GOVERNMENT CODE 551.071 AND 551.074 PERSONEL MATTERS INCLUDING REPORT ON REVIEW OF HR MATTERS FROM LEGAL COUNSEL. 

X. RECONVENE AFTER EXECUTIVE SESSION

XI. PENDING AND POSSIBLE LITIGATION. 

XII. CALENDAR- ACTION ITEMS

XIII. ADJOURNMENT