June 17, 2025 at 5:30 PM - Special Meeting of the Board of Education
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1. Call to Order
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2. Roll Call and Determination of Quorum
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3. Moment of Silence, Pledge of Allegiance – Mission
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4. Superintendent's Report
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4.A. District Update by Mr. Aaron Collins, Superintendent/CEO
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4.B. Presentations/Recognitions
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4.C. Financial
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4.C.1. Public Hearing for the FY2025-2026 Budget, per requirements of the School District Budget Act
Attachments:
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4.C.2. Treasurer's Report for the month of May 2025 - Bruce Campbell, District Treasurer
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4.D. Dates of Upcoming Events [Administration]
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4.E. Board Member Reports
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5. Motion, discussion and possible vote to approve or disapprove the Minutes of the May 2025 Regular Board Meeting. [Administration]
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6. Motion and possible vote to approve or disapprove the Consent Docket Item(s):
[The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more of said matters will be removed from the consent docket and acted upon separately]. A. Transfer of funds, in the amount of $97,443.38 from the Activity Fund to the General Fund account for the month of May 2025. B. Approval of FY26 Instructional Programs Activity Fund Fundraisers [Business & Finance] [Attached] C. Approval of an Activity Fund Account for the Adult Education & Family Literacy (AEFL) program. [Business & Finance]
Rationale:
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6.A. Approval of a Fundraiser for MetroFIT 28-Day Wellness Challenge 6/18/25-6/30/25. [Business & Finance]
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7. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):
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7.A. Adoption of the FY2025-2026 Original School District Budget in accordance with the School District Budget Act. [Business & Finance]
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7.B. Adoption of the FY2024-2025 Amendment No.4 to the District Budget, in accordance with the School District Budget Act. [Business & Finance]
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7.C. Appointment of the following to the designated statutory positions for FY2026: Mr. Aaron Harley - Encumbrance Clerk; Mr. Bruce Campbell - Treasurer; Mr. Ronald Grant - Assistant Treasurer; and Ms. Tevonda Johnson - Activity Fund Custodian. [Business & Finance]
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7.D. Appoint Valerie Manuel as Board Minutes Clerk and Kylie Lawson as Substitute Minutes Clerk for FY2026. [Administration]
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7.E. Renewal of sign location lease agreement between Metro Technology Centers and The Lamar Companies for sign located at 3601 N. Martin L. King Blvd., Oklahoma City, Oklahoma, from July 1, 2025, through June 30, 2026. The lease shall be for a one-year term (original term commenced on July 1, 2022), and shall extend for successive terms of one-year each up to ten (10) years. [Strategic Communication & Engagement]
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7.F. Agreement to participate in the Statewide Billboard Program, from July 1, 2025, to June 30, 2026. [Strategic Communication and Engagement]
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7.G. Lease Agreement between State of Oklahoma Commissioners of the Land Office and Metro Technology Centers for Adult Education and Family Literacy Classroom instruction beginning July 1, 2025, to June 30, 2026, and shall extend for successive terms of one-year each up to three (3) years. [Instruction]
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7.H. Agreement between Metro Technology Centers and Horizon: Digitally Enhanced Campus to provide online academic coursework for district students during FY 2025-2026 at a cost of $14,280.00. The term of the Agreement is for the 2025-2026 school year and terminates June 30, 2026.[Instruction]
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7.I. Agreement among Team Members, which include: Oklahoma Department of Rehabilitation Services (DRS), Metro Technology Centers (MTC), Wyndham Grand Oklahoma City Downtown, Dale Rogers Training Center (CRP), and National Center for Disability Education and Training (NCDET). The purpose of the agreement is to coordinate activities for students with documented disabilities who are eligible, as provided by CRF 300.520. Team members work collaboratively to fulfill the assigned roles and responsibilities to maintain and implement Transition from School-to-Work Program consistent with the Project SEARCH model, including Wyndham Grand as the Host Business. The agreement is effective from July 1, 2025, to June 30, 2026. [Instruction]
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7.J. Agreement between Metro Technology Centers (MTC) and Assessment Technologies Institute (ATI), L.L.C. The ATI Complete Partnership Agreement contains the terms and conditions governing Nursing Program's procurement of Products and Services from ATI in the cost of $2,100 per student. The ATI Products are procured by Nursing Program and licensed by ATI for use with Nursing Program cohorts with a curriculum start date between May 1, 2025, to April 30, 2028. [Instruction]
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7.K. Agreement between CareerTech Testing Center (CTTC), a division of the Oklahoma Department of Career and Technology Education (ODCTE), and Metro Technology Centers (MTC). CTTC will work with Metro Technology Centers (MTC) to create procedures and processes to provide and issue digital badging through Metro Technology Centers (MTC) Workforce and Economic Development (WED) online/enrollment system. This initiative aims to enhance recognition of workforce skills and support economic development across the state through digital badging. This agreement is effective July 1, 2025. [Student Affairs & Workforce Development].
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7.L. Agreement between Metro Technology Centers (MTC) and Propio. This order form for services shall be governed by a written and mutually signed agreement between Metro Technology Centers (MTC) and Propio. Metro Technology Centers (MTC) use of any platform in the Propio Suite is separately subject to the Terms unless superseded by a written agreement signed by the parties. This order form describes all of Propio's standard offerings, but Propio is only required to deliver, and Metro Technology Centers (MTC) is only obligated to pay for, the Services and/or subscription fees for the Propio Suite's software-as-a-service offering that are specified in the attached Rate Sheet. [Instruction]
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7.M. Memorandum of Understanding (MOU) between Metro Technology Centers and the Oklahoma Department of Career and Technology Education (ODCTE) for providing ACT WorkKeys Assessments for Student Services effective July 1, 2025, through June 30, 2026. [Student Affairs & Workforce Development]
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7.N. Memorandum of Understanding (MOU) between Metro Technology Centers and the Oklahoma Department of Career and Technology Education (ODCTE) for providing ACT WorkKeys Assessments for South Bryant Campus effective July 1, 2025, through June 30, 2026. [Student Affairs & Workforce Development]
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7.O. Memorandum of Understanding (MOU) between Metro Technology Centers (MTC) and the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Sheriff's Office (OCSO) for one (1) Commissioned Deputy Certified by CLEET (Council on Law Enforcement Education and Training) as a Firearms Instructor to Metro Technology Centers' Basic Peace Officer Certification (BPOC) training program. Specifically, to manage and facilitate Firearms Training and oversee daily operations of the indoor firearms range located on the Metro Technology Centers campus at 4901 S. Bryant Ave. OKC. This MOU will commence upon execution and will terminate on June 30, 2026. [Instruction]
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7.P. Memorandum of Understanding (MOU) between Metro Technology Centers (MTC) and the Oklahoma County Board of County Commissioners (BOCC) on behalf of the Oklahoma County Sheriff's Office (OSCO) for the purpose of establishing a cooperative relationship in support of law enforcement training within the Basic Peace Officer Certification (BPOC) program. This partnership aims to provide qualified OCSO instructors for Metro Tech's BPOC program, offer reserved seats, priority range time, and tuition benefits for Oklahoma County Sheriff's Office (OCSO) personnel, and align training with the operational needs of the Oklahoma County Sheriff's Office (OCSO). Effective between July 1, 2025, to June 30, 2026. [Instruction]
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7.Q. Memorandum of Understanding (MOU) between Metro Technology Centers (MTC) and Central Technology Centers (CTC) to collaboratively provide Satellite Truck Driver Training instruction for students in the OKC Area. The term of the Memorandum of Understanding (MOU) is July 1, 2025, through June 30, 2026. [Student Affairs & Workforce Development]
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7.R. Memorandum of Understanding (MOU) between Metro Technology Centers and the Association of General Contractors of Oklahoma Education Foundation (AOEF). The purpose of the MOU is to establish sponsored National Center of Construction Education Research (NCCER) Accredited Training and Education Facility (ATEF) at South Bryant Campus for the Carpentry Program at a cost of $520 for one program/one instructor effective July 1, 2025, through June 30, 2026. [Instruction]
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7.S. Memorandum of Understanding (MOU) between Metro Technology Centers and the Oklahoma Department of Career and Technology Education (ODCTE) for providing written exams for certification or licensure effective July 1, 2025, through June 30, 2026. [Student Affairs & Workforce Development]
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7.T. Academic Affiliation Agreement between Metro Technology Centers (MTC) and SSM Health Care Corporation. Agree to coordinate practical learning and/or clinical experience to aid in the educational development of nursing and ancillary health professions. This agreement has an initial term of five years and is effective as of July 1, 2025. [Instruction]
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7.U. Revised Full-Time Program Catalog to reflect career major changes and updated information for School Year 2025-2026. [Instruction]
Attachments:
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7.V. Revised academic credit crosswalk for School Year 2025-2026 between Metro Technology Centers (MTC) and all partner high schools to reflect career major changes, SDE/ODCTE credit updates and OCAS codes. [Instruction]
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7.W. Memorandum of understanding (MOU) between Metro Technology Centers (Metro Tech) and Oklahoma City Black Chamber of Commerce (Black Chamber) for facility and equipment usage at EDC on the Springlake Campus. This agreement is for one year from July 1, 2025, through June 30, 2026. [Operations, Business & Finance]
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7.X. Memorandum of Understanding (MOU) and Addendum between Metro Technology Centers (Metro Tech) and Tinker Federal Credit Union (TFCU). The purpose of the MOU and Addendum is to continue operating a branch credit union location at Metro Tech's Springlake Campus. This MOU and Addendum are effective July 1, 2025, through June 30, 2026. [Operations & Business & Finance]
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7.Y. Memorandum of Understanding (MOU) between Metro Technology Centers (MTC) and Metro Technology Centers Foundation, Inc. for facility and equipment usage at STEM Academy at the Springlake Campus at the cost of $1,000 annually. This agreement is for one year, from July 1, 2025, through June 30, 2026. [Operations, Business & Finance].
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7.Z. Master Career Major list for School year 2025-2026 to reflect changes and update information in instructional framework. [Instruction]
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7.AA. Renewal with Lincoln Financial Group-Basic Life $0.230/$1,000. Basic AD&D $0.020/$1,000 and Dependent Life $3.70/$1,000. Estimated annual Premium of $95,406.00. [Human Resources]
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7.AB. Renewal with Lincoln Financial Group-Long Term Disability for all active full-time employees at a rate of $0.370/$100. Estimated annual premium $64,764.99. [Human Resources]
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7.AC. Contract for Audit of Technology Centers for FY24-25 to file with ODCTE [Business & Finance]
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8. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]
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8.A. Employment of the persons listed below:
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8.A.1. Probationary
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8.A.2. Regular Full-Time (employees completing probationary employment):
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8.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division: [Attached]
Attachments:
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8.A.3.a. Re-Employ Exempt Employees for FY25: [Attached]
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8.A.3.b. Re-Employ Non-Exempt Employees for FY25: [Attached]
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8.A.3.c. Re-Employ the Following Certified Teachers/Counselors for FY25: [Attached]
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8.B. Transfer:
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8.C. Release/Resignation/Retirement of:
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9. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:
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9.A. FY2025 Encumbrances PO #2504467 - PO#2504755 (see attachment for a full list of the encumbrances). [Business & Finance]
General Fund $ 382,741.85 Building Fund $ 831,608.75 Bond Fund $ 88,270.40 Register Total $ 1,302,621.00
Attachments:
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9.B. Encumbrance to Maverick Insurance Group for Insurance Premiums and Fees for the FY26 School Year in the amount of $1,601,529. [Operations, Business & Finance]
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9.C. Encumbrance to the Board of County Commissioners in the amount of $300,000.00 for FY26 county assessments and evaluation fees. [Business & Finance]
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9.D. Encumbrance to Griffin Communications totaling $55,000 for digital marketing services for FY26. [Strategic Communication & Engagement]
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9.E. Encumbrance for Metro Technology Centers (MTC) employees to attend the OKACTE 2025 Oklahoma Summit on August 4-5, 2025. In the amount of $91,000.00, which includes dues and registration. [Human Resources]
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9.F. Encumbrance to RK Black in the amount of $100,000 for administration, faculty and staff printing binding and delivery of projects to Metro Tech sites and campuses for FY26. State Contract# SW1013R. [Strategic Communication & Engagement]
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9.G. Encumbrance to Active Internet Technologies in the amount of $26,900.00 to provide website services including hosting, accessibility tools (AudioEye) and AI Chatbot.[Strategic Communication & Engagement]
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9.H. Encumbrance to Oklahoma Gas and Electric Company in the amount of $760,000.00 for utility services for FY26. [Operations]
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9.I. Encumbrance to the City of Oklahoma City in the amount of $154,000.00 for utility services (water and sewer) for FY26. [Operations]
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9.J. Encumbrance to Oklahoma Natural Gas Company in the amount of $130,000.00 for utility services for FY26. [Operations]
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9.K. Encumbrance to Constellation New Energy in the amount of $50,000.00 for gas supplier for FY26. [Operations]
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9.L. Encumbrance to Red Rock Distributing in the amount of $150,000.00 to purchase fuel for the district during FY26. [Operations]
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9.M. Encumbrance for Durante Construction in the amount of $43,970.11 to replace windows in the Financial Aid Department at the District Center. [Operations]
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9.N. Encumbrance for Brightly Software Inc., in the amount of $46,191.34 for CMMS (Computerized Maintenance Management Software) Multiple-Year Contract. OMNIA Contract # R210702. [Operations]
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9.O. Encumbrance to HubSpot in the amount of $67,712.16 to provide a Customer Relationship Management (CRM) platform. [Strategic Communication & Engagement]
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9.P. Encumbrance to United Data Technologies for Fortigate Cloud Firewalls for Microsoft M365 environment, at a total cost of $33,694.82. This will be purchased through Oklahoma State contract# C-2502-Oklahoma OSRHE/OneNet. [IT]
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9.Q. Encumbrance to Xcel Office Solutions for printing fleet management solution for the FY26 school year, at a total cost of $104,500.00. This will be purchased through State Contract SW1034X. [IT]
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9.R. Encumbrance to SHI International for managed backups of Microsoft 365 tenancy and Google Workspace for 3-year contract managed services of backups at a total cost of $142,164.00. This will be purchased through Oklahoma State Contract #SW1041SH. [IT]
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9.S. Encumbrance to SHI International for annual GLBA audit and compliance network assessments, at a total cost of $142,487.94. This will be purchased through Oklahoma State Contract #SW1041SH. [IT]
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9.T. Encumbrance to SHI International, in the amount of $103,368.48, for Darktrace network security hardware and software for FY26. This will be purchased through Oklahoma State Contract #SW1014SH. [IT]
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9.U. Encumbrance to LoopUp for phone services and support for the district FY26, at a total cost of $39,871.44. LoopUp, LLC. Is an approved OMES State Supplier. [IT]
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9.V. Encumbrance to Joultech Solutions for a 3-year annual contract for managed cybersecurity training, at a total cost of $49,092.00. This will be purchased through competitive bidding and quotes for a 3-year contract of managed services. [IT]
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9.W. Encumbrance to Joultech Solutions for annual vCISO managed cybersecurity advisory package, at a total cost of $48,500.00 for one year. This will be purchased through competitive bidding and quoting from various vendors. [IT]
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9.X. Encumbrance to Interworks for Microsoft Azure Cloud setup, at a total cost of $87,500.00. This will be purchased through Oklahoma Contract Number SW1020D. [IT]
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9.Y. Encumbrance to Cox for Internet and Phone service for the FY26 school year, at a total cost of $60,000.00 after E-Rate funding. This was awarded to Cox through RFP bidding and will be purchased through State Contract # SW1014. [IT]
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9.Z. Encumbrance to Grainger in the amount of $50,591.61 to purchase cabinets for the Aviation Campus in order to be in compliance with safety regulations. [Instruction, Business & Finance]
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9.AA. Encumbrance to Grainger in the amount of $47,580.46 to purchase cabinets for the South Bryant Campus in order to be in compliance with safety regulations. [Instruction, Business & Finance]
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9.AB. Encumbrance for the Frontline Education System-Frontline Central Solutions, Recruiting & Hiring Solution, Professional Learning Management, and Employee Evaluation Management in the amount of $36,746.25. [Human Resources]
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9.AC. Renewal of lease agreement amendment 4 between Metro Technology Centers and the Oklahoma City Airport Trust in the amount of $163,476.00 for the purpose of operating the Aviation Career Campus from July 1, 2025, through June 30, 2026. [Operations, Business & Finance]
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9.AD. Encumbrance with Durante Construction, Inc. as general contractors for the Metro Technology Centers, South Bryant Campus, Room 201 - IT Tech - Office & Storage Project in the amount of $43,963.05. (Pricing terms and conditions per quote) [Operations].
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9.AE. Encumbrance with Durante Construction, Inc. as general contractors for the Metro Technology Centers, Economic Development Center Remodel Project in the amount of $119,525.92, (Pricing terms and conditions per quote) [Operations]
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9.AF. Continuation of participation in a cooperative agreement for the technology Centers' statewide marketing agreement for FY26 payable to Autry Tech, at a cost of $27,500.00. [Strategic Communication & Engagement]
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9.AG. Continuation of participation in the statewide public relations and marketing consultation cooperative agreement with The Gooden Group payable to Meridian Tech for FY26, at a cost of $9,221. [Strategic Communication & Engagement]
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9.AH. Agreement between Griffin Communications and Metro Technology Centers to sponsor the News 9 Kitchen Studio for Fy26 in the amount of $48,000. [Strategic Communication & Engagement]
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9.AI. Encumbrance to SHI International for managing Microsoft's 365 signatures across the district, at an annual total cost of $17,947.96. This will be purchased through Oklahoma State Contract # SW1041SH
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10. New Business
Rationale:
[New Business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 Okla. Stat. §311 (A) (9).]
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11. Adjournment
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Web Viewer
Notice of this Regular Meeting was received by the Oklahoma County Clerk at 9:18 a.m. on October 17, 2024. The date, time, location and agenda for this meeting were posted on Metro Tech's external website as well as posted on the north and south entrances of the District Center, located at 1900 Springlake Drive, Oklahoma City, OK., in accordance with the Oklahoma Open Meeting Act.