August 16, 2022 at 5:30 PM - Regular Meeting of the Board of Education
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1. Call to Order
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2. Roll Call and Determination of Quorum
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3. Moment of Silence - Pledge of Allegiance - Mission
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4. Public Expressions
Rationale:
The public may comment only on any item appearing on this agenda, subject to the following restrictions: statements to the Board of Education by members of the public are limited to no more than three (3) minutes for each speaker unless altered by the presiding officer, with the approval of the board and, collectively, no more than 15 minutes are allowed for public expressions unless permitted by a majority vote of the board.
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5. Superintendent's Report
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5.A. District Update by Mr. Aaron Collins, Superintendent/CEO
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5.A.1. Presentation of the FY2023-24 Metro Tech “Oklahoma City Gets Fit” Grant from the Oklahoma City Community Foundation
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5.A.2. Construction Projects - Update
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5.B. Presentations/Recognitions
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5.B.1. Joel Rogers, Director, Evening Programs
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5.B.2. Jeremiah Graham, Director, Student Services
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5.C. Financial
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5.C.1. Treasurer's Report for July 2022 - Bruce Campbell, District Treasurer
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5.D. Dates of Upcoming Events [Administration]
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5.D.1. OSSBA/CCOSA Conference; Thursday, August 25 - Dr. Bob Mooneyham Memorial Scholarship Golf Tournament & Pre-Conference; Friday-Sunday, August 26-28 -Education Leadership Conference; Oklahoma City Convention Center
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5.D.2. Labor Day Holiday (Offices Closed); Monday, September 5
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5.D.3. Metro Tech Foundation – The Dr. Dennis L. Portis III Memorial Golf Tournament; Friday, September 9; 7:30 a.m. Registration, 8:30 a.m. Start; Lincoln Park Golf Club, West Course, 4001 NE Grand Boulevard, OKC
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5.D.4. September Regular Board Meeting; Tuesday, September 13; 5:30 p.m.; Room 123, Economic Development Center, 1700 Springlake Drive, Oklahoma City
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5.D.5. ACTE CareerTech VISION 2022; Wednesday-Saturday, November 30 - December 3; Las Vegas, Nevada [may leave the day before and return the day after]
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5.D.6. NSBA Annual Conference; Saturday-Monday, April 1 - 3, 2023 (Pre-Conference Workshops Friday, March 31, 2023); Orlando, Florida [may leave the day before and return the day after]
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5.E. Board Member Reports
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6. Board Reports for Review (no action required):
David Martin, Assistant Superintendent, Instruction Jeremy Cowley, Senior Director, Student Affairs & Workforce Development Romel Muex, Senior Director, Human Resources Christina Shults, Senior Director, Finance Robyn Miller, Senior Director, Operations Jessica Martinez-Brooks, Senior Director, Communications & Transformation |
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7. Motion, discussion and possible vote to approve or disapprove the Minutes of the July 12, 2022 Regular Board Meeting. [Administration]
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8. Motion and possible vote to approve or disapprove the Consent Docket Item(s):
Rationale:
[The following matters may be approved in their entirety by the Board upon motion made, seconded and passed by a majority vote of the Board members. However, upon request by any Board member, any one or more of said matters will be removed from the consent docket and acted upon separately.]
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8.A. Transfer of funds, in the amount of $1,902.22 from the Activity Fund to the General Fund account for the month of July 2022. [Business & Finance]
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8.B. Approval for one or more board members and staff to attend/participate in the following professional development activity at District expense: [Administration]
1) NSBA Annual Conference; Saturday-Monday, April 1 - 3, 2023 (Pre-Conference Workshops Friday, March 31, 2023); Orlando, Florida [may leave the day before and return the day after] |
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9. Motion, discussion and possible vote to approve or disapprove the following General Business Item(s):
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9.A. Revised Policies for adoption (reviewed by the Board Policy Committee July 29, 2022). (Attached) [Administration]
Attachments:
()
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9.B. Resolution authorizing the Treasurer to purchase Certificates of Deposit on behalf of the School District. [Business & Finance]
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9.C. Certificate and Order to Oklahoma County Clerk and Treasurer for J. Bruce Campbell, Treasurer. [Business & Finance]
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9.D. Revised Metro Tech Board Districts One through Seven Boundaries [Administration]
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9.E. New and/or revised District building names (Reviewed by the Campus Master Plan Committee, July 8, 2022.) [Administration]
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9.F. Revised academic credit crosswalk between Metro Technology Centers and all partner high schools to reflect career major changes, SDE/ODCTE credit updates and OCAS codes. [Instruction]
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9.G. Declare the attached list of equipment as surplus and no longer of use to the District, and instruct the Superintendent to dispose of the items in a legal manner. (Attached) [Operations]
Attachments:
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9.H. Revised Full-Time Program Catalog to reflect career major changes and updated information. [Instruction]
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9.I. Declare the ‘tiny house’ built by Metro Tech students, valued at approximately $10,000, as surplus and authorize the Superintendent to negotiate the sale of the property. Proceeds from the sale to be deposited into the General Fund and the revenue to be allocated to fund student projects. [Administration]
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9.J. Contract between Metro Technology Centers and the Oklahoma Department of Transportation to provide venue with catering for the Disadvantaged Business Enterprise (DBE) Supportive Services program ($1500). Training and venue to be provided by Metro Technology Centers on August 22, 2022. [Instruction]
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9.K. Clinical Education Affiliation Agreement between Metro Technology Centers School District No. 22 and Southwest Orthopaedic Specialists, P.L.L.C dba Southwest Orthopaedic & Reconstructive Specialists, P.L.L.C for an initial two-year period effective August 17, 2022 through August 16, 2024; thereafter, the agreement will continue in effect for additional one-year periods. [Instruction]
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9.L. Memorandum of Understanding (MOU) between Metro Technology Centers and the Association of General Contractors of Oklahoma Education Foundation (AOEF). The purpose of the MOU is to establish an AOEF sponsored NCCER Accredited Training and Education Facility (ATEF) at the South Bryant Campus for the Carpentry Program at a cost of $520 for 1 program/1 instructor. The MOU is effective July 1, 2022 through June 30, 2023. [Instruction]
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9.M. Memorandum of Understanding (MOU) between Metro Technology Centers and Rebuilding Together Oklahoma City. The purpose of the MOU is to confirm that the District agrees to make educational opportunities available to individuals utilizing the services of Rebuilding Together Oklahoma City. The District will provide Rebuilding Together Oklahoma City marketing materials that promote the educational activities offered. [Instruction]
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10. Motion, discussion and possible vote to approve or disapprove Personnel Items [Human Resources]
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10.A. Employment of the persons listed below:
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10.A.1. Probationary
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10.A.2. Regular Full-Time (employees completing probationary employment):
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10.A.3. Part-Time, Adjunct Faculty & Business & Industry Services Division: [Attached]
Attachments:
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10.B. Transfer:
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10.C. Release/Resignation/Retirement of:
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10.D. Eliminate the Following Vacant Positions: (Reviewed by Board Personnel Committee May 31, 2022)
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11. Motion, discussion and possible vote to approve or disapprove the following Encumbrances and Purchasing Items:
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11.A. FY2023 Encumbrances PO #2300390-PO#2300985 (see attachment for a full list of the encumbrances). [Business & Finance]
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11.B. Encumbrance to the Oklahoma County Sheriff’s Office, in the amount of $96,219.12, as reimbursement of salary, benefits and vehicle costs for the services of the deputy certified as a firearms instructor assigned to the Public Safety Academy from the period of July 1, 2022 and concluding June 30, 2023. Encumbrance includes an expected County COLA increase of $16,227.84. [Business & Finance]
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11.C. Encumbrance to Vance Chevrolet, Buick, GMC of Miami, in the amount of $140,853.00 for the purchase of three (3), 2023 Chevrolet Suburbans, Option - CK10906, Statewide Contract #035, for the district's use. [Operations]
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11.D. Encumbrance to Holt Truck Centers, in the amount of $117,520.00, for the purchase of one (1), 2023 Integrated CE S Bus (PB105) for the district’s use. [Operations]
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11.E. Supplemental encumbrance to Smith & Pickel Construction Inc., in the amount of $27,399.00, for additional services due to the January 2022 flooding (BCC Phase 1) at the Business Conference Center, located at 1900 Springlake Drive, Oklahoma City, OK 73111 (Reference PO #2202363). Student and Community Investment Plan Bond Project. [Business & Finance and Operations]
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11.F. Emergency encumbrance to Johnson Controls, in the amount of $33,191.00, to replace major components on the chiller at Metro Technology Centers, Business Conference Center. [Operations]
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11.G. Encumbrance to Dr. Jessica Rimmer, CEO, Solomon Strategic Advisors, LLC, in the amount of $67,500, for FY 2023 Metro Tech Leadership Development for the Executive Team [Train the Trainer], Directors [MT Leadership Academy], and Emerging Leaders [Toolkit Sessions]. Project start date estimated to be August 2022 - project completion date estimated to be June 2023. [Administration]
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11.H. Encumbrance to Elsevier, in the amount of $89,940, for purchase of Elsevier’s Curriculum Solution for full-time adult Licensed Practical Nursing programs. [Instruction]
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11.I. Encumbrance to HubSpot, in the amount of $76,790.16, to provide a Customer Relationship Management (CRM) platform. This is a two-year agreement to be ratified each fiscal year for a total amount of $153,580.32. [Communications]
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11.J. Encumbrance to Bridges, in the amount of $69,080, to provide HubSpot onboarding, integration, data migration, CMS products buildout for e-commerce, necessary workflows and automation processes and ongoing consultation for team training. [Communications]
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11.K. Encumbrance to Video Reality, in the amount of $64,837.10, for Smart Boards and document cameras for classroom instruction at the Aviation Career Campus. The purchase will be made using the Aviation Career Campus equipment allocation Building Fund. [Instruction]
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11.L. Encumbrance to L&M Office Furniture, in the amount of $34,434.19, to purchase furniture for the Finance Department at the Business Conference Center. Quote includes delivery and installation. (OU Contract # R-22000-22) [Business & Finance]
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11.M. Encumbrance to L&M Office Furniture, in the amount of $ $24,930.97, to purchase furniture for the Human Resources Department at the Business Conference Center. Quote includes delivery and installation. (OU Contract # R-22000-22) [Business & Finance & Operations]
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12. New Business
Rationale:
[New Business is any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 25 Okla. Stat. §311 (A) (9).]
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13. Adjournment
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Web Viewer
Notice of this Regular Meeting was received by the Oklahoma County Clerk at 10:05 a.m. on November 17, 2021. The date, time, location and agenda for this meeting was posted on Metro Tech’s external website on August 12, 2022 at 4:30 p.m. as required by the Oklahoma Open Meeting Act. JoAnn Johnson/Minutes Clerk
The agenda for this Regular Meeting was first posted on August 12, 2022. The agenda was revised and reposted at 1:44 p.m. on Monday, August 15, 2022. An item was added to the Superintendent's Report 5.A - Presentation of the FY2023-24 Metro Tech "Oklahoma City Gets Fit" Grant from the Oklahoma City Community Foundation. No other items were changed from the first posting to the second posting.
The agenda for this Regular Meeting was first posted on August 12, 2022. The agenda was revised and reposted at 1:44 p.m. on Monday, August 15, 2022. An item was added to the Superintendent's Report 5.A - Presentation of the FY2023-24 Metro Tech "Oklahoma City Gets Fit" Grant from the Oklahoma City Community Foundation. No other items were changed from the first posting to the second posting.