April 2, 2025 at 6:00 PM - Regular School Board Meeting
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1. Call To Order
Speaker(s):
Forsberg
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2. Roll Call of Attendance
Speaker(s):
Rebelein
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3. Approval of Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
Approval of Agenda
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4. Board Calendar Dates
Speaker(s):
Forsberg
Description:
Wednesday, April 16, 2025 - Building Tours: Metro Heights Academy at 8:00 a.m. and Karner Blue Education Center at 9:30 a.m. Wednesday, May 7, 2025 - School Board and Cabinet Dinner at 5:00 p.m. and School Board Meeting at 6:00 p.m. Wednesday, May 14, 2025 - Building Tours: South Campus Education Center at 8:30 a.m. and Quora Education Center (Quora Secondary School and Eastview Academy) at 10:00 a.m. |
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5. Questions and/or Comments from Citizens Present on Non-Agenda Items
Speaker(s):
Forsberg
Description:
Visitors attending the meeting who wish to address the school board on any issue that is not on the agenda may do so at this time. We ask that you complete the Request to Address the School Board form linked here prior to the school board meeting. |
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6. Presentations and Discussion Items
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6.1. Recognition of Retirements
Speaker(s):
Val Rae Boe
Description:
Jay Fehrman/Nikki VanOeveren will recognize:
Sue Heuston and Sally Reis
Jill Stewart-Kellar/Erick Lehet will recognize:
Tom Spehn
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6.2. Makerspace at 916
Speaker(s):
Elam Noor/Emily Thomas
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6.3. COSSBA Conference
Speaker(s):
Laura Palmer/Kathleen Daniels
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7. Superintendent's Report
Speaker(s):
Boe
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8. Approval of the Consent Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
The Superintendent recommends the School Board approve the Consent Agenda as detailed in the enclosure.
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8.1. Minutes
Description:
Meeting Minutes from March 5, 2025. |
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8.2. Payment of Bills and ACH Payments
Description:
$4,101,535.78 for check numbers *603194 - 603224, ACH payments and Wires except for voids as marked on the check register. |
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8.3. Personnel
Description:
Employment, Re-hire, Resignation/Termination, Retirement, Eliminate Positions, Leave of Absence, Reassignments/Transfers, New Positions |
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9. Action Items
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9.1. Retirements (10+ Years)
Speaker(s):
Boe
Description:
Dawn Swanson, Senior Administrative Support Assistant, has provided the school district with 15 years of service. Her retirement date is July 11, 2025.
Recommended Motion(s):
The recommendation is, the School Board accept the resignations listed above upon the occasion of their retirement.
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9.2. Resolutions Recognizing Years of Service
Speaker(s):
Boe
Description:
WHEREAS, the School Board is grateful for the high level of service provided by School District employees, and WHEREAS, a sizable number of persons have continued their service to the District for a minimum of ten, fifteen, twenty, twenty-five, thirty, or thirty-five years, and WHEREAS, the School District has benefited significantly from the skill, interest, and loyalty of such employees; BE IT THEREFORE RESOLVED that the School Board of Northeast Metropolitan Intermediate School District 916 extend its sincerest gratitude for ten, fifteen, twenty, twenty-five, thirty, or thirty-five years of continuous service to the District.
Recommended Motion(s):
The recommendation is, the School Board approve the resolution which recognizes staff who have provided service to the district for a minimum of ten years as attached.
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9.3. Adopt Proposed Policy Modifications
Speaker(s):
Boe
Description:
School Board Policy 208 states: If a policy is modified with minor changes that do not affect the substance of the policy or because of a legal change over which the school board has no control, the modified policy may be approved at one meeting at the discretion of the school board. Policy 527: Student Use and Parking of Motor Vehicles; Patrols, Inspections, and Searches Policy 527 Form: Student Parking Permit Request Policy 528: Student Parental, Family, and Marital Status Nondiscrimination
Recommended Motion(s):
The recommendation is, the School Board adopt the policies as revised.
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9.4. Approval of School Board Policies
Speaker(s):
McAllister/Thomas
Description:
The policies listed below were presented for a first reading at the March 5, 2025, School Board Meeting. No changes have been made. Policy 418: Drug-Free Workplace/Drug-Free School Policy 522: Title IX Sex Nondiscrimination Policy, Grievance Procedure and Process (Rescind-October 2024) Policy 522: Title IX Sex Nondiscrimination Policy, Grievance Procedure and Process (Revised-September 2021) Policy 603: Curriculum Development Policy 806: Crisis Management
Recommended Motion(s):
The recommendation is, the School Board adopt the School Board policies as presented.
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9.5. Approval of Revised ALC Summer School Calendar
Speaker(s):
Thomas
Description:
The ALC summer school calendar was presented and approved by the School Board in February. It has been revised slightly due to a number of factors, including the availability of facilities, staffing, and requests from the management at both Willows and Aris. The times and dates have been adjusted accordingly, and the revised calendar is attached.
Recommended Motion(s):
The recommendation is, the School Board adopt the modifications to the ALC summer school calendar for Summer 2025.
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9.6. Resolution Approving Long Term Facility Maintenance Program Budget and Authorizing the Inclusion of Those Projects in the District’s Application for Long Term Facility Maintenance Program Revenue
Speaker(s):
Kumlien
Description:
BE IT RESOLVED by the School Board of Northeast Metropolitan Intermediate School District No. 916, State of Minnesota as follows: 1. The School Board of Northeast Metropolitan Intermediate School District No. 916 hereby approves a long-term facility maintenance program budget for its facilities for the 2026-2027 school year (pay 2026 levy) in the amount of $597,600. The various components of this program budget are attached hereto and are incorporated herein by reference. Administration is directed to apply to the Commissioner of the Department of Education for approval. 2. Minnesota Statutes, Section 123B.595, subd. 3, provides that if an intermediate school district's long-term facility maintenance budget is approved by the school boards of each of the intermediate school district's member school districts, each member district may include its proportionate share of the costs of the intermediate school district program in its long-term facility maintenance revenue application. 3. The proportionate share of the costs of the intermediate school district's long-term facility maintenance program for each member school district to be included in its application shall be determined by utilizing a blended rate where 25% of the rate is determined by multiplying the total cost of the intermediate school district long-term facility maintenance program times the ratio of the member school district’s net tax capacity to the total net tax capacity and 75% of the rate is determined by multiplying the total cost of the intermediate school district long term facility maintenance program times the ratio of APU by district to the total APU. The long-term facility maintenance costs shall be funded through an annual levy rather than issuing bonds. 4. Upon receipt of the proportionate share of long-term facility maintenance program revenue attributable to the intermediate school district program, a district shall promptly pay to the intermediate school district the applicable aid or levy proceeds.
Recommended Motion(s):
The recommendation is, the School Board approve the Long-Term Facility Maintenance Program Budget and authorize the inclusion of those projects in the District's Application for Long Term Facility Maintenance Program Revenue.
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9.7. Workers' Compensation Insurance Renewal
Speaker(s):
Kumlien
Description:
The insurance renewal represents an increase in total premium from $957,968 to $1,214,337 with United Heartland. The increase is primarily attributed to the district’s experience mod factor increasing from 2.67 to 3.17.
Recommended Motion(s):
The recommendation is, the School Board approve the insurance renewal with United Heartland for a premium of $1,214,337 for the period of May 1, 2025 through April 30, 2026.
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9.8. Liability Insurance Renewal
Speaker(s):
Kumlien
Description:
The insurance renewal represents an increase in total premium from $93,581 to $115,932 with The Hanover Insurance Group. The increase is primarily from our general liability, auto and umbrella insurance lines and is attributed to past claims and market trends.
Recommended Motion(s):
The recommendation is, the School Board approve the insurance renewal with The Hanover Insurance Group for a premium of $115,932 for the period of May 1, 2025 through April 30, 2026.
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9.9. Cyber Liability Insurance Renewal
Speaker(s):
Kumlien
Description:
The insurance renewal represents no increase in total premium of $53,142 with Crum & Forster Specialty Insurance Company.
Recommended Motion(s):
The recommendation is, the School Board approve the insurance renewal with Crum & Forster Specialty Insurance Company for a premium of $53,142 for the period of May 1, 2025 through April 30, 2026.
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9.10. Property Insurance Renewal
Speaker(s):
Kumlien
Description:
The insurance renewal represents an increase in total premium from $130,019 to $136,522 with Chubb Insurance Company. The increase in property insurance premium is attributed to past claims and market trends.
Recommended Motion(s):
The recommendation is, the School Board approve the insurance renewal with Chubb Insurance Company for a premium of $136,522 for the period of May 1, 2025 through April 30, 2026.
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9.11. Resolution Discontinuing and Reducing Educational Programs and Positions
Speaker(s):
McAllister
Description:
WHEREAS, the School Board of Northeast Metro 916 Intermediate School District adopted a resolution on January 15, 2025, directing the administration to make recommendations for reductions in programs and positions, and WHEREAS, said recommendations have been received and considered by the school board, BE IT RESOLVED, by the School Board of Northeast Metro 916 Intermediate School District, as follows: That the programs and positions listed below, or portions thereof, be discontinued effective at the end of the 2024-2025 school year. 1.0 FTE Position, Transition Career Academy Instructor, Career & Technical Center
Recommended Motion(s):
The recommendation is, the
position above be discontinued effective the end of the 2024-2025 school year.
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10. Board Forum
Speaker(s):
Forsberg
Description:
The Board Forum provides School Board members with an opportunity to share items of interest and information from their home district. Board members may share verbal updates at the meeting which are pertinent to all of the member districts related to the following: MSBA, AMSD and special events in Northeast Metro 916 and Member Districts. |
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11. Closed Session
Speaker(s):
Forsberg
Description:
The meeting will be closed as permitted by Minn Stat §13D.03, subdivision 1 to consider strategy for labor negotiations.
Recommended Motion(s):
The recommendation is to enter in to closed session for the purpose of discussing Labor Negotiations Strategy.
Recommended Motion(s) #2:
The recommendation is to reconvene the regular school board meeting following closed session.
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12. Adjournment
Speaker(s):
Forsberg
Recommended Motion(s):
Adjournment of Meeting
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