June 1, 2022 at 6:00 PM - Regular School Board Meeting
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1. Call To Order
Speaker(s):
Forsberg
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2. Roll Call of Attendance
Speaker(s):
Donovan
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3. Approval of Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
Approval of Agenda
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4. Board Calendar Dates
Speaker(s):
Forsberg
Description:
Friday, June 3, 2022 - Area Learning Centers graduation at
Monday, June 6, 2022 - South Campus graduation at 12:00 p.m. at South Campus Education Center Monday, June 6, 2022 - Quora Secondary School graduation at 4:30 p.m. (Learning Community 7) and 6:00 p.m. (Learning Community 3,4, and 5) at Quora Education Center Tuesday, June 7, 2022 - WELS-North graduation at 5:00 p.m. at Quora Education Center Monday, June 20, 2022 - 916 Foundation Golf Tournament at Noon at Oak Marsh Golf Course Wednesday, August 3, 2022 - School Board Meeting at 6:00 p.m. |
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5. Questions and/or Comments from Citizens Present on Non-Agenda Items
Speaker(s):
Forsberg
Description:
Visitors attending the meeting who wish to address the school board on any issue that is not on the agenda may do so at this time. We ask that you complete the Request to Address the School Board form linked here prior to the school board meeting.
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6. Presentations and Discussion Items
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6.1. English Learner Program
Speaker(s):
Thomas
Description:
Dean Reasoner, EL Education Program Coordinator
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6.2. First Reading Board Policy
Speaker(s):
Thebault/Walker
Description:
Policy 109: Equity |
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6.3. First Reading of Annual Board Policies
Speaker(s):
Thebault
Description:
Policy 413: Harassment and Violence 413 Form: Harassment and Violence Report Policy 524: Technology Responsible Use Safety Policy 524 Form: Technology Responsible Use Agreement 524 Guidelines: Cloud Storage Policy 524.1: Social Media Policy |
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7. Superintendent's Report
Speaker(s):
Boe
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8. Approval of the Consent Agenda
Speaker(s):
Forsberg
Recommended Motion(s):
The Superintendent recommends the School Board approve the Consent Agenda as detailed in the enclosure.
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8.1. Minutes
Description:
Meeting Minutes from May 4, 2022
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8.2. Payment of Bills and ACH Payments
Description:
$3,011,838.82 for check numbers *600914-600962, ACH payments and Wires except for voids as marked on check register.
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8.3. Personnel
Description:
Employment, Resignations, Eliminate Postitions, Adjust Hours/FTE, Leave of Absence, Individual Contracts, Reassignments/Transfers, Recall, Probationary Terminations, New Positions, Employment Contract Amendment and Waiver of Continuing Contract Rights
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8.4. Donations
Description:
Automotive Technology received a 2007 Hyundai Sonata from Michelle Riztman. Northeast Metro 916 received miscellaneous clothing items totaling $200 from Sharhonda Chea. Northeast Metro 916 received miscellaneous clothing items totaling $60 from Amy O'Neil. The Deaf/Hard of Hearing program received a food donation totaling $91 from Jodi Miller. |
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8.5. Approval of Joint Purchasing Agreement
Description:
Orono Public Schools, District 278
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8.6. Approval of Changes to Petty Cash
Description:
Related/Itinerant Services: Polly Jaeger to Josie Dohmen District Office: $2500 to $2250 Pankalo: $250 to $500 |
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8.7. Approval of Changes to Credit Cards and Card Holders
Description:
US Bank Purchasing Card: NEW CARD as of 07/01/22 Doug Surgenor/ALC Credit Limit $2,000 US Bank Purchasing Card: CANCEL CARD as of 07/01/22: Ann Peterson/ALC Credit Limit $2,000 |
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9. Action Items
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9.1. Retirements (10+ Years)
Speaker(s):
Boe
Description:
Theresa Urmann, Autism Resource Specialist, has provided the school district with 38 years of service. Her retirement date is 05/30/2022.
Recommended Motion(s):
The Superintendent recommends accepting the resignation listed above upon the occasion of their retirement.
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9.2. Resolution Reinstating Reduced Educational Positions
Speaker(s):
McAllister
Description:
WHEREAS, the School Board of Northeast Metro 916 Intermediate School District adopted a resolution on May 4, 2022, reducing the following position;
WHEREAS, enrollments in the program have increased to a level that warrants reinstating the reduced position, BE IT RESOLVED, by the School Board of Northeast Metro 916 Intermediate School District, as follows: That the following position, or portions thereof, be reinstated: Position .3 FTE Teacher, PAES Plus
Recommended Motion(s):
The Superintendent recommends that the School Board reinstate the position of 0.3 FTE Teacher, PAES Plus.
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9.3. Joint Powers Agreement with Century College Memorandum of Understanding
Speaker(s):
Thomas/Thebault
Description:
Northeast Metro 916 Intermediate School District has a Joint Powers Agreement with Century College for the District’s Career and Technical Education Program space and services. The Agreement was initially effective July 1,1995 and fully executed on August 30, 1995. After amendments and memoranda, the current expiration date is June 30, 2021. The District gave notice to Century of our intent to continue the agreement on June 13, 2019. The parties are working on a restatement of the agreement which will not be finished prior to the expiration of the current agreement and a Memorandum of Understanding has been reached that both parties will operate under the current terms and conditions of the expiring Joint Powers Agreement until a new agreement is fully approved and executed.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the Memorandum of Understanding to continue the partnership between Century College and Northeast Metro 916.
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9.4. FY23 Preliminary Budget Approval
Speaker(s):
Kumlien
Description:
Preliminary approval is obtained in June of each year in order to proceed with the financial operations of the District after June 30. A first reading of the FY’23 budget was held at the May 4 board meeting.
Recommended Motion(s):
The Superintendent recommends that the Board approve the preliminary 2022-23 operating budget for Northeast Metro District 916 as attached.
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9.5. FY23 Intermediate District Tuition, Membership, and Access Fees
Speaker(s):
Kumlien
Description:
Northeast Metro 916 annually sets rates for tuition, membership and access fees. On occasion, students from out of state or general education students enroll into our programs and the Minnesota tuition billing system cannot be used. Northeast Metro 916 bills the resident district using a rate that is comparable to the tuition billing system, along with an access fee for all programs excluding care and treatment sites.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the district tuition, membership and access fees for FY23 as attached.
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9.6. Approval of Contract Agreement with City of Fridley
Speaker(s):
Naidicz
Description:
This contract replaces the previous contract with the City of Fridley in which the Fridley Police Department provides a full-time SRO at Metro Heights Academy for the school year.
Recommended Motion(s):
The Superintendent recommends that the School Board approve a two-year agreement between Northeast Metro 916 and the City of Fridley, for the Fridley Police Department to provide a full-time School Resource Officer (SRO) at Metro Heights Academy commencing July 1, 2022 through June 30, 2024 in the amount of $254,000.
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9.7. Approval of Know the Truth Contract
Speaker(s):
Naidicz
Description:
The purpose of this contract is to facilitate the delivery of the Know the Truth Prevention Program to the students, parents and staff associated with the Northeast Metro 916 Intermediate District. Know the Truth will provide chemical health individual and group support to all three ALC sites, Quora Secondary School and WELS-North.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the agreement between Know the Truth and Northeast Metro 916 to provide chemical health services for the period of July 1, 2022 to June 30, 2023 in the amount of $76,079.00.
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9.8. Approval of Contract with Collaborative Student Transportation of Minnesota (CSTMN)
Speaker(s):
Kumlien
Description:
This contract will provide transportation services for Northeast Metro 916 students, including transportation between programs, work experience sites and field trips.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the contract with Collaborative Student Transportation of Minnesota for the period July 1, 2022 through June 30, 2023.
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9.9. Approval of CDW Quote
Speaker(s):
Noor
Description:
We are completing our initial purchase of Chromebooks for this summer's deployment. These devices will be replacing a supply of end-of-life Chromebooks purchased in 2018. Due to Emergency Covid Funding grants from the federal E-rate program, districts have the opportunity to purchase and request reimbursement for a number of student computers per funding round, depending on the level of need in the district. 916 submitted for the third round of this grant and received approval for reimbursement of $61,353.00 in Chromebooks, which will cover a portion of this purchase.
Recommended Motion(s):
The Superintendent and Director of Technology recommend the School Board approve the lowest quote, out of the three quotes that were received, from CDWG in the amount of $63,410.00
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9.10. Approval of Food Service Agreements
Speaker(s):
Kumlien
Description:
Northeast Metro 916 contracts with our member districts to provide food services for the students in our programs located across multiple member districts.
Centennial ISD #12 and Karner Blue Education Center Stillwater ISD #834 and Pankalo Education Center Stillwater ISD #834 and Auditory Oral Program
Recommended Motion(s):
The Superintendent recommends that the School Board approve the food service agreements for the 2022-23 school year as listed above and attached.
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9.11. Approval of Lease Agreement with ISD 834
Speaker(s):
Kumlien
Description:
This agreement provides space to support our Auditory Oral Program located within District 834’s Early Childhood Family Center.
Recommended Motion(s):
The Superintendent recommends that the School Board approve the lease agreement with Independent School District No. 834 for the period July 1, 2022 through June 30, 2027.
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10. Board Forum
Speaker(s):
Forsberg
Description:
The Board Forum provides School Board members with an opportunity to share in written format (see attachment) items of interest and information from their home district. Board members may share verbal updates at the meeting which are pertinent to all of the member districts related to the following:
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11. Closed Session
Speaker(s):
Forsberg
Description:
In accordance with Minn Stat §13D.03, the Board will meet in closed session for the purpose of discussing Labor Negotiations Strategy.
Recommended Motion(s):
Recommend to enter in to closed session for the purpose of discussing Labor Negotiations Strategy.
Recommended Motion(s) #2:
Recommend to reconvene the regular school board meeting following closed session.
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12. Adjournment
Speaker(s):
Forsberg
Recommended Motion(s):
Adjournment of Meeting
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