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October 6, 2021 at 6:00 PM - Regular School Board Meeting

Agenda
1. Call To Order
Speaker(s):  Forsberg
2. Roll Call of Attendance
Speaker(s):  Donovan
3. Approval of Agenda
Speaker(s):  Forsberg
Recommended Motion(s):  Approval of Agenda
4. Board Calendar Dates
Speaker(s):  Forsberg
Description: 
Tuesday, October 26, 2021- Career and Technical Center Info Session and Tour
9:00 to 10:30 a.m. (In person), 1:00 to 1:45 p.m. (Virtual)

Wednesday, October 27, 2021- Career and Technical Center Info Session and Tour
9:00 to 9:45 a.m. (Virtual), 12:30 to 2:00 p.m (In person)

November 3, 2021- Regular School Board meeting at 6:00 p.m. 
5. Questions and/or Comments from Citizens Present on Non-Agenda Items
Speaker(s):  Forsberg
Description:  Visitors attending the meeting who wish to address the school board on any issue that is not on the agenda may do so at this time. We ask that you complete the Request to Address the School Board form linked here prior to the school board meeting.
6. Presentations and Discussion Items
6.1. Train and Retain: Induction and Supports for New 916 Staff
Speaker(s):  Naidicz
Description: 
Jeff Booker, TOSA, Setting IV Induction Specialist 
Kendra Vessey, Professional Development and Mentor Specialist
7. Superintendent's Report
Speaker(s):  Boe
8. Approval of the Consent Agenda
Speaker(s):  Forsberg
Recommended Motion(s):  The Superintendent recommends the School Board approve the Consent Agenda as detailed in the enclosure.
8.1. Minutes: Meeting Minutes of September 1, 2021
8.2. Payment of Bills and ACH Payments
Description:  $2,769,017.64 for check numbers *600151-600246, ACH payments and Wires except for voids as starred on check register.
8.3. Personnel- Employment, Resignations, Eliminate Positions, Adjust Hours/FTE, Leave of Absence, Individual Contracts, Reassignments/Transfers, New Positions
8.4. Assurance of Compliance
Description:  Approval of Assurance of Compliance with State and Federal Law Prohibiting Discrimination each year, the Minnesota Department of Education requires districts to approve the Assurance of Compliance with State and Federal Law Prohibiting Discrimination. This report assures that districts are in compliance with State and Federal laws that prohibit it and is submitted annually by November 15 to the Minnesota Department of Education.

The Superintendent recommends that the School Board approve the Assurance of Compliance with State and Federal Law Prohibiting Discrimination for submission to the Minnesota Department of Education.
8.5. Special Pay Plan Termination Resolution
8.6. Canvas Health Contract- Education Mental Health Classrooms and Special Projects
9. Action Items
9.1. Approval of School Board Policies
Speaker(s):  Thebault
Description:  These policies were presented at the September 1 Board meeting for review and comment. No changes have been made since the first reading of the policies:
    401    Equal Employment Opportunity (Revised)

    402    Disability Nondiscrimination Policy (Revised)
    515    Protection and Privacy of Pupil Records (Revised)
    516    Student Medication (Revised)
    521    Student Disability Nondiscrimination (Revised)
    526    Hazing Prohibition (Revised)
    528    Student, Parental, Family, and Marital Status Nondiscrimination (Revised)
    618    Assessment of Student Achievement (Revised)
    705    Investments (Revised)
    713    Student Activity Accounting (Revised)
    722    Public Data Requests (Revised)
     904    Distribution of Materials on School District Property by Nonschool Persons (Revised)
 
Recommended Motion(s):  The Superintendent recommends that the School Board of Northeast Metropolitan Intermediate School District 916 adopt the above policies of the Board Policy Manual.
9.2. Appointments to Board Committees for 2021-2022
Speaker(s):  Forsberg
Description:  At the August 4 and September 1 School Board meetings, board members were asked to let School Board Chair Forsberg know their preferences for board committees for 2021-22. Currently, the board committees are:
Executive Committee:
Chairperson - Marilynn Forsberg, Vice Chairperson - Laura Palmer,
Clerk - Kevin Donovan, Treasurer - Marre Jo Sager

Personnel Committee:
Laura Palmer, Open, Open

Metro ECSU:
Open

AMSD:
Marilynn Forsberg

916 Education Foundation Liaison: 
Laura Palmer

 
Recommended Motion(s):  The School Board Chair recommends that the above board committee assignments be approved for 2021-2022. The open positions will be revisited after January 2022 with the potential of new board members being appointed to the Northeast Metro 916 Board.
9.3. Retirements (10+ Years)
Speaker(s):  Boe
Description: 
Linda Hall, School Health Specialist II, has provided the school district with 18 years of service. Her retirement date is 11/4/21. 
Patti Quimby, Education Assistant Specialist, has provided the school district with 36 years of service. Her retirement date is 9/3/21. 
Recommended Motion(s):  The Superintendent recommends accepting the resignations listed above upon the occasion of their retirements.
9.4. Resolution to Add Delegating Authority to Make Electronic Funds Transfers and Sign Checks
Speaker(s):  Boe
Description:  In order to be in compliance with MN Statute Section 471.38, it is necessary to annually designate specific district staff members with the authority to make electronic funds transfers for and sign checks on behalf of the district. It is in the best interest of the district to utilize electronic fund transfers rather than execute written authorizations, instructions and releases given the instant liquidity of the transfer dollars. The motion has been updated from January 2021 to reflect the change in personnel in the Executive Director of Finance and Operations position.
 
Recommended Motion(s):  The Superintendent recommends that the Board authorize Mark Kumlien, executive director of finance and operations, as additional support in checks and balances to execute the Domestic (Wire) Transfer Agreement from September 13, 2021, to January 8, 2022, on behalf of Northeast Metropolitan Intermediate School District 916 with US Bank and other depositories and investment agencies for the electronic transmission of funds belonging to Northeast Metropolitan Intermediate School District 916.
9.5. Authorization for Banking and Investment Access
Speaker(s):  Boe
Description:  With the hiring of the Executive Director of Finance, it is necessary to authorize Mark Kumlien to have access to our banking and investment accounts.
Recommended Motion(s):  The Superintendent recommends that Mark Kumlien be named an authorized employee to conduct banking and investment transactions on behalf of Northeast Metro 916 with PMA, MSDLAF+ and US Bank.
9.6. Approval of Card Holders 

 
Speaker(s):  Boe
Description:  Credit cards will be issued to Cindy Landers and Tom Spehn, teachers at Northeast Metro 916 Career and Tech Center. It is in the best interest of the district to utilize these cards so that our programs can continue to run their daily operations in an efficient and time-saving manner.
Vendor/Account
US Bank Purchasing Cards- New Cards as of 10/7/21 
Cindy Landers, Credit Limit: $500.00
XXXX XXXX XXXX 5010
Tom Spehn, Credit Limit: $500.00
XXXX XXXX XXXX 5028
Recommended Motion(s):  The Superintendent recommends that the Board approve the above credit cards and card holders for use within the various Northeast Metro 916 programs.
10. Board Forum
Speaker(s):  Forsberg
Description:  The Board Forum provides School Board members with an opportunity to share in written format (see attachment) items of interest and information from their home district. Board members may share verbal updates at the meeting which are pertinent to all of the member districts related to the following:
  • MSBA, AMSD and SEE
  • Northeast Metro 916 or Special Events in member districts 
11. Closed Session
Speaker(s):  Forsberg
Description:  In accordance with Minn Stat §13D.03, the Board will meet in closed session for the purpose of discussing Labor Negotiations Strategy.
Recommended Motion(s):  Recommend to enter in to closed session for the purpose of discussing Labor Negotiations Strategy.
Recommended Motion(s) #2:  Recommend to reconvene the regular school board meeting following closed session.
12. Adjournment
Speaker(s):  Forsberg
Recommended Motion(s):  Adjournment of Meeting

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