July 10, 2023 at 5:30 PM - Reorganizational Meeting

I. Call to Order

II. Silent Roll Call

III. Consent Agenda

III.A. Approve Agenda

III.B. Approve Minutes

III.C. Approve Payment of Bills

III.D. Approve payment of Annual Voluntary 2023-24 Early Retirement

III.E. Approve Fuel Bid

III.F. Establish Meeting Day, Time and Place for Regular Meetings
Pursuant to KSA 72-8205, the board of education of USD #413, Neosho County, Kansas, by resolution 23/24-01 duly adopted at its regular meeting held July 10, 2023, established the following meeting schedule for regular board of education meetings to be held the 2023-2024 school year:

Monday, July 10 - CES            
*Wednesday, August 9        
Wednesday, September 6 - CES        
Wednesday, October 4                  
Wednesday, November 1  
Wednesday, December 6
Wednesday, January  3
Wednesday, February 7
Wednesday, March 6
Wednesday, April 3
Wednesday, May 1
Wednesday, June 5        

Meetings are at 5:30 p.m., Education Support Center Board Office, unless otherwise announced. The board of education may adjourn any regular meeting to another time and place.
 

III.G.               Designate Bank of Commece, Community National Bank, Emprise Bank, Commercial Bank and Home Savings Bank as Official Depositories of School Funds. (KSA 9-1401)

III.H. Resolution 23/24-02 to Waive the Annual Requirement of Generally Accepted Accounting Principles and Fixed Asset Accounting.  (KSA 75-1120a) 
   
WHEREAS Unified School District 413, Chanute, Kansas, has determined that the financial statements and financial reports for the year ended June 30, 2024 to be prepared in conformity with the requirements of KSA 75-1120a(a) are not relevant to the requirements of the cash basis and budget laws of this state and are of no significant value to the Board of Education or the members of the general public of Unified School District 413 and

WHEREAS there are no revenue bond ordinances or other ordinances or resolutions of said municipality, which require financial statements and financial reports to be prepared in conformity with said act for the year ended June 30, 2024.

NOW, THEREFORE BE IT RESOLVED by the Board of Education of Unified School District 413, Chanute, Kansas, in regular meeting duly assembled this 10th day of July, 2023, that the said Board of Education requests the Director of Accounts and Reports to waive the requirements of said law as they apply to Unified School District 413 for the year ended June 30, 2024.

BE IT FURTHER RESOLVED that the said Board of Education shall cause its financial statements and financial reports of the said municipality to be prepared on the basis of cash receipts and disbursements as adjusted to show compliance with the cash basis and budget laws of this State.
 

III.I. Approve the Following Appointments/Designations
 

III.I.1. Attorney - Kurt Kluin

III.I.2. Auditors - Jarred Gilmore and Phillips PA

III.I.3. Federal Projects (i.e., Title I, Title IIA Professional Development, Carl Perkins, etc.) Official Representative - Matthew Koester

III.I.4. Hearing Officer for Free and Reduced Price Lunch Application Appeals - Matthew Koester

III.I.5. Food Service Representative - Terri Markham

III.I.6. District KPERS Representatives – Jamie Ortiz and Tamara Slane

III.I.7. Newspaper for Legal Publications – The Chanute Tribune

III.I.8. Asbestos Coordinator – G. Mike Golay

III.I.9. Freedom of Information Officer – Matthew Koester

III.I.10. Official Custodian Responsible for Maintenance of School Records – Tamara Slane

III.I.11. Truancy Officers – Building Principals and Assistant Principals

III.I.12. Title IX, 504 Compliance – Matthew Koester

 

III.J. Other Annual Board Actions

III.J.1. Authorize Destroying Records According to KSA 72-5369

III.J.2. Authorize Advance Payment of Utility Bills and Other Payments as They Become Due as Provided for in KSA 12-105(b)

III.J.3. Approve an 1116 Hours Calendar Requirement for 2023-2024     
(KSA 72-1106)
 

III.J.4. Approve the State of Kansas Mileage Reimbursement Rate for Private Vehicle Use on School Approved Business
 

III.J.5. Petty Cash Authorization and Limits (KSA 72-8208)  
Recommendation:  The board of education approves Petty Cash Accounts at the following locations (same as 2020-2021).
District Office -- $1,000.00
High School ---- $2,000.00
Middle School -  $1,000.00
 

III.J.6. Resolution 23/24-03 for Rescinding Policy Statements in Board Minutes and Adoption of Current Board Policies.
 
This action by the Board is recommended to bring all policy focus on the present and not require referral to past minutes.  This is done annually to keep policies clean and clearly stated.  Approval means that all policy statements found in the minutes of this board of education prior to July 1, 2023 be rescinded, and that the board of education adopt the policy manual (or written policies) as presented and recommended by the superintendent of schools, to govern this school district during the 2023-2024 school year, subject to periodic review, amendment, and revision by the board of education.
 

III.K. Establish the rate of $25 per hour or the hourly rate of the employee who gathers the requested data, whichever is greater for all Open Records Requests

III.L. Declare the books on the attached list as surplus at Royster Middle School and provide proper disposal

III.M. Accept a donation from Cleaver Farm and Home of supplies to make wind chimes and potted plants, in the amount of $702.11 for Summer Program Activities

III.N. Accept a donation in the amount of $2500 from Cleaver Farm and Home for the Chanute High School FFA program

III.O. Approve participation in the Fresh Fruit & Vegetable Program for the 2023-2024 budget year

III.P. Accept a grant in the amount of $10,000 from Family Resource Center, INC for payment of the July Kindergarten Jump Start Program

IV. Board President Review of USD 413 Chanute Public Schools Mission, Objectives and Strategies

V. Student Recognition

VI. Staff Recognition

VII. Reorganization of the Board of Education:

VII.A. Election of President.

VII.B. Election of Vice President.

VII.C. Appoint a Board Member Delegate and Alternate to the ANW Special Education Cooperative Board.

Delegate:
Alternate:
 

VII.D. Name a Governmental Relations Network Representative (KASB).  
This person will receive information from KASB on legislation and will be a voting delegate for the district at the KASB Annual Meeting in December.
 

VII.E. Appoint Board Clerk:  Tamara Slane 
Appoint Board Deputy Clerk:  Jamie Ortiz
Appoint Interim District Treasurer:  Kristan Goeringer
 

VIII. Reports by Administrators/Board Members

VIII.A. Superintendent Report
 

IX. Reports by Administrators

X. Reports by Board Members
 

X.A. ANW Meeting Report

XI. Other Reports

XII. Unfinished Business

XII.A. Adopt Classified Handbook

XII.B. Adopt Student Handbook

XII.C. Review draft procedures related to bathroom/locker room usage as prepared with legal counsel

XIII. New Business

XIII.A. First Read Board Policy Updates

XIII.B. Discussion for property located at 313-315 E Main St

XIII.C. Approve purchase and installation of new windows at Lincoln Early Learning Center from the KDHE Re-opening Grant funds

XIII.D. Approve the purchase of indoor air quality sensor packages and outdoor air quality sensor packages for all educational buildings in the amount of $54,225 from the KDHE Re-opening grant funds

XIV. Open Forum

XV. Closed executive session to discuss an individual employee’s performance pursuant to the non-elected personnel exception under KOMA.

XVI. Reconvene to open meeting to take actions desired/necessary

XVII. Closed executive session to discuss resignations/retirements/employments/transfers of non-elected personnel pursuant to the non-elected personnel exception under KOMA.

XVIII. Reconvene to open meeting to take actions desired/necessary

XIX. Adjournment