April 2, 2026 at 5:30 PM - Agenda of Briefing Meeting
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1. CALL TO ORDER AND ESTABLISH A QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. PUBLIC COMMENT (AGENDA ITEMS ONLY)
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4. BOARD BRIEFING
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4.A. Administrative Services Department
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4.A.1. Awarding of Bid(s)
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4.A.1.a. Energy Management Controls, OEM Parts and Equipment - RFP No. E2626
Description:
INFO: **To secure Energy Management Controls, OEM parts and related equipment necessary to maintain operational efficiency, ensure system reliability, and support ongoing facility needs across the Socorro Independent School District. These products and services are essential for the proper maintenance, repair, and optimization of HVAC systems and building automation controls throughout district facilities. (Maximum $200,000.00 per year - Budgeted General Funds)
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4.A.1.b. Filters and Accessories - RFP No. E2622
Description:
INFO: **To obtain filters and related accessories required to maintain operational efficiency, ensure system reliability, and support ongoing facility needs across the Socorro Independent School District. These items are essential for the proper maintenance, performance, and air quality optimization of HVAC systems throughout district facilities. (Maximum $250,000.00 per year - Budgeted General Funds)
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4.A.2. Request(s) for the Use of School Facilities
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4.A.3. Request(s) for Extension
Description:
INFO: **For an additional 1-year accordingly.
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4.A.3.a. Athletic Apparel and Miscellaneous Items - RFP No. E2250
Description:
INFO: **Extend through June 30, 2027, which is the fourth and final possible extension. (Maximum $550,000.00 - Budgeted General Funds and Federal Funds)
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4.A.3.b. Staffing Services - RFP No. E2360
Description:
INFO: **Extend through June 30, 2027, which is the third possible extension. (Maximum $3,500,000.00 - Budgeted General Funds and Federal Funds)
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4.A.3.c. Towing Services - RFP No. E2532
Description:
INFO: **Extend through June 30, 2027, which is the first possible extension. (Maximum $45,000.00 - Budgeted General Funds)
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4.B. Curriculum & Instruction Department
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4.B.1. Academic Services
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4.B.1.a. Request(s) for Extension
Description:
INFO: **For an additional 1-year accordingly.
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4.B.1.a.1. Math Instructional Resources - RFP No. E2234
Description:
INFO: **Extend through June 30, 2027, which is the fourth and final possible extension. (Maximum $500,000.00 - Budgeted General Funds and Federal Funds)
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4.B.1.b. Revisions to Local Policy
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4.B.1.b.1. EHBAA (Local) - Special Education: Identification, Evaluation, and Eligibility
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4.C. Human Resources Department
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4.C.1. Contract(s)
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4.C.1.a. Interlocal Agreement - AllOne Health Employee Assistance Program (EAP) Services, Ft. Worth ISD Contract #25-026
Description:
INFO: **To continue the Employee Assistance Program (EAP) services with AllOne Health (formally Deer Oaks) utilizing the Ft. Worth ISD awarded contract #25-026 through the Central Texas Purchasing Alliance (CTPA/txctpa.org). (Maximum: estimated $60,000.00 - Budgeted General Funds)
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4.C.2. Teacher Employment Contracts for 2026-2027 School Year
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4.D. Financial Services Department
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4.D.1. Budget Amendments for April 2026
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4.D.1.a. Amendments for April 15, 2026
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4.D.2. Financial Report as of February 28, 2026
Description:
INFO: **Each month, financial statements are prepared to provide the Board of Trustees a summary of the District's financial position.
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4.D.3. Purchasing Cooperative and Purchase Over $50,000
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4.D.3.a. ESC Region 1 South Texas Cooperative Contract RFP #23-0133 Kitchen Equipment and Small Kitchen Wares
Description:
INFO: **For the acquisition of food service kitchen equipment, small kitchenware. (Maximum $500,000.00 - Budgeted National School Breakfast and Lunch Program Funds, and Budgeted General Funds)
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4.D.4. Request(s) for Extension
Description:
INFO: **For an additional 1-year accordingly.
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4.D.4.a. Finance ERP Software System - RFP No. E2506
Description:
INFO: **Extend through June 30, 2027, which is the first possible extension. (Maximum $589,999.00 - Budgeted General Funds)
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4.D.4.b. Legal Services - RFQ No. E2377
Description:
INFO: **Extend through June 25, 2027, which is the third possible extension. (Maximum $300,000.00 - Budgeted General Funds)
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4.D.4.c. Translation Services - RFP No. E2426
Description:
INFO: **Extend through June 30, 2027, which is the first possible extension. (Maximum $100,000.00 - Budgeted General Funds)
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4.D.5. Resolution to Decommit and Recommit Committed Fund Balance
Description:
INFO: **Resolution to decommit a portion of the District's committed fund balance in the General Fund that were previously set aside for specific projects by Board action; however, the projects have either been completed and the funds were not needed, or the interlocal agreements with the City were never finalized. The remaining balance associated with these items is $1,317,532.61.
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4.D.6. Revisions to Policy CH (Local) - Purchasing and Acquisition
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4.E. Technology Services Department
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4.E.1. SISD Artificial Intelligence Handbook
Description:
INFO: **To add the SISD Artificial Intelligence (AI) Handbook as an Exhibit to Policy CQD (Local). The handbook provides district-wide guidance that supports implementation of existing Board policy by outlining AI literacy expectations, responsible and ethical use, privacy and data security protections, and alignment with student and employee handbooks and acceptable use requirements. Including the handbook as an Exhibit does not modify policy language, but establishes a clear, authoritative reference to guide instructional and operational use of AI while allowing the District to update practices as technology, regulations, and educational needs evolve.
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4.E.2. Purchasing Cooperative and Purchase Over $50,000
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4.E.2.a. OMNIA Partners and TIPS Contracts - Student Laptops and Insurance Services
Description:
INFO: **For the acquisition of 4,500 high school student laptops from Decision Tree Inc., along with insurance and warranty services from Securranty. (Maximum $4,067,775.00 - Budgeted General Funds [199]; IMA Funds [410])
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4.E.3. Request(s) for Extension
Description:
INFO: **For an additional 1-year accordingly.
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4.E.3.a. Learning Management System - RFP No. E2016
Description:
INFO: **Extend through June 30, 2027, which is the fourth possible extension. (Maximum $225,000.00 - Budgeted General Funds and Federal Funds)
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4.E.3.b. Network Wireless Access Point Licenses - RFP No. E2509
Description:
INFO: **Extend through June 30, 2027, which is the first possible extension. (Maximum $273,000.00 - Schools and Libraries Division (E-Rate Program) and Budgeted General Funds)
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5. ADJOURN
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