March 26, 2025 at 6:00 PM - Agenda of Regular Meeting
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1. CALL TO ORDER AND ESTABLISH A QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. INTERIM SUPERINTENDENT'S COMMENTS
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3.A. Announcement of New Personnel
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3.B. District Initiatives/Events
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4. OPEN FORUM
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5. PUBLIC HEARING
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5.A. Hazardous Transportation/Bus Routes
Presenter:
Presenter: Dexter L. Harman
Description:
INFO: **The Transportation Department is recommending the designation of the hazardous routes to remain except for the routes directly affecting the Sgt. Jose F. Carrasco Elementary, Horizon Heights Elementary School, and the Col. John O. Ensor Middle School which will no longer qualify due to completed construction in the area.
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6. DISTRICT REPORTS
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6.A. Budget and Legislative Update
Presenter:
Presenter: David C. Solis
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6.B. Financial Update As of January 31, 2025
Presenter:
Presenter: David C. Solis
Description:
INFO: **A presentation regarding the financial update as of January 31, 2025 will be provided for the Board of Trustees.
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6.C. Districtwide Intruder Detection Audit Report Findings
Presenter:
Presenter: Ronald Livermore
Description:
INFO: **An Intruder Detection Audit was conducted in the district by Region 19 ESC. Findings will be shared with the District School Safety and Security Committee, and the Board of Trustees. A plan of action is in place and will be shared with the Board of Trustees.
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6.D. Facilities Report - Security Fencing
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **A presentation on the security fencing projects (School Safety and Security Grant) will be provided for the Board of Trustees.
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7. CONSENT AGENDA
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7.A. Consider approval of Board Meeting Minutes
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7.A.1. February 19, 2025 Regular Board of Trustees Meeting
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7.A.2. February 20, 2025 Special Board Meeting
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7.A.3. March 6, 2025 Special Board Meeting
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7.B. Consider approval of Requests for the Use of School Facilities
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7.C. Consider approval of Budget Amendments
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7.C.1. Amendments for March 26, 2025
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7.D. Consider approval of Awarding of Bids
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7.D.1. Landscaping, Xeriscaping and Masonry Services - RFP No. E2520
Description:
INFO: **To provide the Maintenance and Operations Department with landscaping, xeriscaping, and masonry services as needed district-wide. (Maximum $150,000.00 - General Fund Budget)
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7.E. Consider approval of Requests for Extension
Description:
INFO: **For an additional 1-year accordingly.
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7.E.1. Alcohol and Drug Testing Services - RFP No. E2253
Description:
INFO: **Extend through May 31, 2026, which is the second possible extension. (Maximum $49,000.00 - General Fund Budget)
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7.E.2. Bond Counsel - RFQ No. E2363
Description:
INFO: **Extend through May 18, 2026, which is the second possible extension. (Maximum $25,000.00 - General Fund Budget)
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7.E.3. Employee Uniforms for Child Nutrition Services - RFP No. E2411
Description:
INFO: **Extend through March 19, 2026, which is the first possible extension. (Maximum $50,000.00 - Federal and General Funds)
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7.E.4. Food Service Equipment, Smallwares, Utensils and Supplies - RFP No. E2347
Description:
INFO: **Extend through April 2, 2026, which is the second possible extension. (Maximum $380,000.00 - National School Lunch Program Funds and General Funds)
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7.E.5. Medical Services for Athletic Events - RFQ No. E2359
Description:
INFO: **Extend through May 31, 2026, which is the first possible extension. (Maximum $90,000.00 - General Fund Budget)
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7.E.6. Special Education Instructional Materials and Services - RFP No. E2245
Description:
INFO: **Extend through May 22, 2026, which is the second possible extension. (Maximum $400,000.00 - General and Federal Funds)
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7.F. Consider approval of Contracts
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7.F.1. Amendment - Maintenance/Service Agreement with Tyler Technologies
Description:
INFO: **This ongoing maintenance/agreement will be for the SaaS (Software as a Service) Agreement to cover services for the period of January 1, 2025-June 30, 2025, subject to the terms and conditions of the SaaS Agreement. (Maximum $150,000.00 - General Funds)
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7.F.2. Memorandum of Understanding (MOU) - Texas State Technical College (TSTC)
Description:
INFO: **To continue to work with Texas State Technical College to provide Automotive Technology, Diesel Technology, Graphic Design, and Welding dual credit courses. These are all areas where we have not been able to offer through the El Paso Community College. (Maximum $12,000.00 [$33 per credit hour] - Carl Perkins Grant)
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7.F.3. Texas Workforce Commission (TWC) Contract Amendments
Description:
INFO: **To redistribute Adult Education Learning (AEL) 231 grant funds that were allocated to Ft. David ISD and Van Horn Public Library as they have decided not to participate this year. It is being recommended to equally distribute the funds to the three consortium members: Socorro ISD (SISD), El Paso ISD (EPISD), and Ysleta ISD (YISD).
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7.F.3.a. El Paso ISD
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7.F.3.b. Ysleta ISD
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7.F.4. Training Plan Agreement Advanced Academy with Mesilla Valley Trucking for Internship Site Diesel Technology
Description:
INFO: **The purpose of this agreement is to support additional internship sites for Diesel Technology at Socorro High School. Increase Accident Insurance from $25,000 to $50,000. (Maximum $535.26 - General Fund)
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7.G. Consider approval of purchasing cooperatives and purchases over $50,000
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7.G.1. Graduation Ceremonies, 2025 - Don Haskins Center (UTEP)
Description:
INFO: **For the use of facilities at Don Haskins Center (UTEP) for the upcoming 2024-2025 Graduation Ceremonies for all seven (7) High Schools. (Maximum $108,970.81 - General Funds)
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7.H. Consider approval of revisions to the following local policy
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7.H.1. CAA (LOCAL) - FISCAL MANAGEMENT GOALS AND OBJECTIVES/FINANCIAL ETHICS
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7.H.2. CDA - OTHER REVENUES/INVESTMENTS
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7.H.3. EI (LOCAL) - ACADEMIC ACHIEVEMENT
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7.I. Consider approval of New Job Descriptions
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7.I.1. Grant School Counselor
Description:
INFO: **This position will be assigned to the School Counseling Department at the District Service Center. It will be a floater for the Grant Schools: Socorro HS, Walter E. Clarke MS and Mission Ridge ES. (Stronger Connections Grant Funds)
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7.I.2. UTEP Resident Teacher
Description:
INFO: **The UTEP Resident Teacher is a student teacher who participates in a year-long clinical experience under the guidance of a highly effective mentor/host SISD teacher.
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7.J. Consider approval of Revisions to Job Description for Community Education Clerk
Description:
INFO: **This position provides clerical support for the department and is funded by the Adult Education and Literacy Grant awarded to the Far West Education Consortium by the Texas Workforce Commission.
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7.K. Consider approval of Resolution identifying and accepting hazardous transportation/bus routes for the year 2025-2026 pursuant to Policy CNA (Local)
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7.L. Consider approval of Financial Report for January 2025
Description:
INFO: **Each month, financial statements are prepared to provide the Board of Trustees a summary of the District's financial position.
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7.M. Consider approval of individuals to fill the current vacancies on the SISD Foundation Board of Directors
Description:
INFO: **The SISD Foundation met on February 4, 2025, and unanimously selected individuals to fill the current vacancies on the SISD Foundation Board of Directors.
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7.M.1. Hillary Hambric
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7.M.2. Jesse J. Smith
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8. NEW BUSINESS
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8.A. Consider approval of Resolution Stating Review of Investment Policy
Presenter:
Presenter: David C. Solis
Description:
INFO: **Administration recommends consideration and approval of the item as presented.
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8.B. Consider approval of Resolution approving Independent Sources for Investment Training and Designation of Investment Officers
Presenter:
Presenter: David C. Solis
Description:
INFO: **This resolution will ensure that the district is in compliance with the Public Funds Investment Act.
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8.C. Consider approval of Resolution Listing Current Brokers and Investment Pools
Presenter:
Presenter: David C. Solis
Description:
INFO: **The brokers and investment pools have been used by the district and have met all requirements. This resolution will ensure that the district is in compliance with the Public Funds Investment Act.
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8.D. Consider approval of reclassification of Purchase Order 9402500255 issued to Vibra-Whirl Sports, LTD.
Presenter:
Presenter: David C. Solis
Description:
INFO: **Administration recommends consideration and approval for the reclassification of purchase order 9402500255, issued to Vibra-Whirl Sports, LTD, in the amount of $733,855.00, from general funds to bond funds for the refurbishment of the Socorro High School Track.
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8.E. Consider approval for request of New Position for Bilingual Facilitator
Presenter:
Presenter: Celina Stiles
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9. EXECUTIVE SESSION
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9.A. The meeting is to be closed for discussion with legal counsel regarding DFFB process for notification of affected employees; to receive Intruder Detection Audit Report Findings for Benito Martinez Elementary School, Ernesto Serna School and Mission Early College High School; discussion regarding potential sale of real property and options for sale of the following locations: 1) 14400 GR Campuzano Dr. (vacant land next to Purple Heart Elementary School), 2) 14900 Tierra Mirage Ave. (vacant land next to Sgt. Jose F. Carrasco Elementary School); to consider administrative recommendations for Chief Human Resources Officer under Texas Government Code Sections 551.071, 551.072, 551.074 and 551.076.
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10. NEW BUSINESS (CONTINUED)
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10.A. Discussion and possible action regarding potential sale of real property and options for sale
Presenter:
Presenter: Legal Counsel
Description:
INFO: **Possible sale of real property at the following locations: 1) 14400 GR Campuzano Dr. (vacant land next to Purple Heart Elementary School), 2) 14900 Tierra Mirage Ave. (vacant land next to Sgt. Jose F. Carrasco Elementary School).
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10.B. Consider approval of Administrative Recommendations
Presenter:
Presenter: James P. Vasquez
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10.B.1. Chief Human Resources Officer
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11. ADJOURN
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