February 19, 2025 at 6:00 PM - Agenda of Regular Meeting
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1. CALL TO ORDER AND ESTABLISH A QUORUM
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2. PLEDGE OF ALLEGIANCE
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3. INTERIM SUPERINTENDENT'S COMMENTS
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3.A. Announcement of New Personnel
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3.B. District Initiatives/Events
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4. OPEN FORUM
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5. PUBLIC HEARING
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5.A. 2023-2024 Annual Report
Presenter:
Presenter: Kelly McBain
Description:
INFO: **The Texas Education Code Chapter 39.306 requires each District's Board of Trustees to hold a public hearing regarding the district's annual report within 90 calendar days of receiving the PDF Texas Academic Performance Report (TAPR).
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6. DISTRICT REPORTS
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6.A. Districtwide Intruder Detection Audit Report Findings
Presenter:
Presenter: Ronald Livermore
Description:
INFO: **An Intruder Detection Audit was conducted in the district by Region 19 ESC. Findings will be shared with the District School Safety and Security Committee, and the Board of Trustees. A plan of action is in place and will be shared with the Board of Trustees.
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6.B. Facilities Report - Security Fencing
Presenter:
Presenter: Liliana Fierro
Description:
INFO: **A presentation on the security fencing projects (School Safety and Security Grant) will be provided for the Board of Trustees.
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6.C. SISD First Offender Program
Presenter:
Presenter: Dr. Andrea Cruz
Description:
INFO: **This program is available to students enrolled in SISD who are first-time offenders accused of activities and conduct that qualifies under the First Offender Program approved by the El Paso County Juvenile Board. It may not be available to all.
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7. CONSENT AGENDA
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7.A. Consider approval of Board Meeting Minutes
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7.A.1. January 22, 2025 Regular Board of Trustees Meeting
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7.A.2. January 23, 2025 Special Board Meeting
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7.B. Consider approval of Requests for the Use of School Facilities
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7.C. Consider approval of Budget Amendments
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7.C.1. Amendments for February 19, 2025
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7.D. Consider approval of Awarding of Bids
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7.D.1. SISD District Wide Security Fencing - Package Three (Pebble Hills and Socorro Feeder Patterns) - CSP No. E2516 and Contract
Description:
INFO: **Establishing a "secure area" using fencing will allow the exterior doors inside the area to be relaxed, so students may transition safe and secure behind a hardened fence line. The District's primary goal is to provide a safe and secure learning environment, free of threats of harm or violence to our children. Secure fencing addresses this goal. (Maximum $1,952,781.00 - SAFE Grant)
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7.E. Consider approval of Requests for Extension
Description:
INFO: **For an additional 1-year accordingly.
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7.E.1. Custodial Chemical Management System for Child Nutrition Services - RFP No. E2338
Description:
INFO: **Extend through March 1, 2026, which is the second possible extension. (Maximum $125,000.00 per year - National School Lunch Program Funds and General Funds)
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7.E.2. Filters and Accessories - RFP No. E2238
Description:
INFO: **Extend through February 14, 2026, which is the third and last possible extension. (Maximum $250,000.00 per year - General Funds)
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7.E.3. Fire Alarm Upgrades, Maintenance and Services - RFP No. E2355
Description:
INFO: **Extend through April 18, 2026, which is the second possible extension. (Maximum $300,000.00 per year - General Funds)
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7.E.4. Identification System Equipment and Supplies - RFP No. E2351
Description:
INFO: **Extend through April 22, 2026, which is the second and final possible extension. (Maximum $100,000.00 per year - General Funds and Federal Funds)
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7.E.5. Relocation of Portables and Related Services - RFP No. E2318
Description:
INFO: **Extend through March 31, 2026, which is the second and last possible extension. (Maximum $180,000.00 per year - General Funds)
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7.E.6. Student and Finance Software System - RFP No. E2339
Description:
INFO: **Extend through March 1, 2026 for the Student Information System (SIS) and through June 30, 2026 for the Enterprise Resource Planning (ERP). (Maximum $1,111,650.00 per year - General Funds)
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7.F. Consider approval of Contracts
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7.F.1. Contract - Texas Workforce Commission (TWC) with Tornillo Independent School District
Description:
INFO: **The purpose of this agreement is to establish a partnership between Tornillo ISD and SISD Community Education to provide High School Equivalency (HSE) classes for the TISD community as set forth in the relative responsibilities of the parties as they related to services provided by the FWAEC. The amount of $12,240 will be provided for the purpose of hiring a facilitator to be present while eligible students are attending morning or evening online HSE classes at TISD. (Maximum $12,240 - Grant Funds)
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7.F.2. Memorandums of Understanding (MOUs)
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7.F.2.a. E.P. Dentistry 4 Kids
Description:
INFO: **The purpose is to establish a collaborative relationship to offer preventive dental services to SISD students.
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7.F.2.b. El Paso Community College American Heart Association
Description:
INFO: **The purpose is to establish a collaborative relationship to conduct training courses as approved by the American Heart Association (AHA) using the AHA educational curricula. EPCC's acceptance of an ongoing affiliation with SISD remains at the discretion of EPCC and the Training Center Coordinator (TCC). All AHA courses conducted by EPCC aligned Instructors/Training Sites will be in accordance with the program standards of the AHA and EPCC.
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7.F.2.c. El Paso County Juvenile Board - SISD PD First Offender Program
Description:
INFO: **The purpose is to work in collaboration with the Juvenile Probation Department, Community Service Providers, and SISD school administration in an effort to provide first-time juvenile offenders with an opportunity to correct their behavior without the need for formal judicial intervention, thereby reducing recidivism and promoting positive behavior change.
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7.F.2.d. Pikes Peak State College Early Childhood Education Program Affiliation Agreement
Description:
INFO: **The purpose is to establish a partnership to provide learning experiences for PPSC student interns in the Early Childhood Program.
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7.F.2.e. University of Mary for ACCESS Grant
Description:
INFO: **The purpose is to provide training for a master's degree in school counseling. Part of the initiative is placing practicum and intern master's level students in school districts with high needs based on the ACCESS program. The University of Mary would like to place practicum and intern students starting in the spring of 2025.
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7.F.3. Interlocal Agreements
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7.F.3.a. BACE University of Florida-Exam Expenditures
Description:
INFO: **The Career and Technology Department will purchase the Biotechnician Certifications from the University of Florida, estimated cost of $60,000.00 to cover six comprehensive high schools that offer the program of study.
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7.F.3.b. Deer Oaks Employee Assistance Program (EAP) Services utilizing El Paso Community College Contract #20-001A
Description:
INFO: **To continue the EAP services. Socorro ISD shall pay an amount per month equal to the Per Employee Per Month (PEPM) rate of reimbursement multiplied by the number of employer's eligible employees for such month. The monthly rate of reimbursement shall be $1.10 per employee per month throughout the term of this agreement. (Maximum $60,000.00 - General Funds)
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7.G. Consider approval of purchasing cooperatives and purchases over $50,000
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7.G.1. Audio/Video, Fire Security and Surveillance Product and Services (Pyrocom Systems)
Description:
INFO: **For the renewal of security camera license(s) services with Enterprise SMA for Qognify VMS Advanced Camera. (Maximum $63,255.64 - General Funds)
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7.G.2. Region 19 #22-7434 for Shatter Resistant Film Products and Installation Services, El Paso Tinting
Description:
INFO: **For the purchase of shatter-resistant products and installation services. (Maximum $169,008.00 - TEA SAFE Grant Cycle II Funds)
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7.G.3. TIPS Contract #210101 - Tyler Technologies, Transportation Department
Description:
INFO: **To purchase the annual recurring costs for all Maintenance, Support, and Data Plan for Traversa, Advanced Trips Software, GPS Telematics, Tyler Drive, and Ride 360 Application for the 2024-2025 School Year. (Maximum $280,231.19 - General Funds)
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7.H. Consider approval of Request to Increase
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7.H.1. Depository for District Funds - RFP No. E2124
Description:
INFO: **Increase of $80,000.00 for this bid. The solicitation was approved by the Board of Trustees on May 18, 2021, at a regular meeting. (Maximum $150,000.00 - General Funds and Special Revenue)
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7.I. Consider approval of Targeted Improvement Plan for Comprehensive Support Schools
Description:
INFO: **Targeted Improvement Plans are required for two campuses which were identified as Comprehensive Support Schools based on 2024 Accountability. Plans will be submitted to the Texas Education Agency by February 28, 2025.
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7.I.1. Ernesto Serna Fine Arts Academy
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7.I.2. Socorro Middle School
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7.J. Consider approval of revisions to the following local policy
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7.J.1. BED - BOARD MEETINGS/PUBLIC PARTICIPATION
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7.J.2. DCD - EMPLOYMENT PRACTICES/AT-WILL EMPLOYMENT
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7.K. Consider approval of Grant Application Resolutions
Description:
INFO: **Resolutions will secure grant awards submitted to the Office of the Governor and as outlined in Policy CB Local.
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7.K.1. Juvenile Justice and Truancy Grant Program FY2026
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7.K.2. Bullet Resistant Shield Grant Program FY2026
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7.K.3. Criminal Justice Grant Program FY2026
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8. NEW BUSINESS
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8.A. Consider approval of Eighth Amendment Lease with Freight Exchange
Presenter:
Presenter: David C. Solis
Description:
INFO: **Administration is requesting approval to extend the lease through February 28, 2026. In addition to the Initial Extended Term, the Lease shall automatically renew for up to two (2) additional extensions,
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8.B. Discussion and possible action to consider and address the recommendation of the Superintendent and Administration to approve a Program Change under Policy DFFB (Local) and authorize the administration to implement a reduction in force for the 2025-2026 school year in the employment areas proposed by the Superintendent, identified below, and take other appropriate action incident thereto
Presenter:
Presenter: David Solis, James P. Vasquez and Celina Stiles
Description:
Proposed employment areas:
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9. EXECUTIVE SESSION
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9.A. The meeting is to be closed for discussion with legal counsel; to receive Intruder Detection Audit Report Findings for Purple Heart Elementary School; to consider administrative recommendation for Chief Human Resources Officer under Texas Government Code Sections 551.071, 551.074 and 551.076.
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10. NEW BUSINESS (CONTINUED)
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10.A. Consider approval of Administrative Recommendations
Presenter:
Presenter: James P. Vasquez
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10.A.1. Chief Human Resources Officer
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11. ADJOURN
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