February 10, 2016 at 6:00 PM - Regular Meeting
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I. CALL TO ORDER, ESTABLISH QUORUM
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II. PRESENTATION OF COLORS, PLEDGES OF ALLEGIANCE & MOMENT OF SILENCE
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III. RECOGNITIONS AND INTRODUCTIONS
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III.1. President’s Award Cadwallader Elementary School fifth-grader Brian Adebayo.
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III.2. Excellence in Counseling-Eastwood Middle School and Del Norte Heights Elementary School
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III.3. Proclamation for National School Counselor Week
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III.4. Proclamation for Read Across America
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IV. CITIZEN INPUT (3-minutes each / 30-minutes total for item)
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V. APPROVAL OF AGENDA
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VI. APPROVE MINUTES
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VI.1. Consider and take possible action to approve the minutes for the January 11, 2016 Board Workshop and January 13, 2016 Regular Board Meeting.
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VII. OFFICE OF THE SUPERINTENDENT (5 minutes for each staff
report)
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VII.1. Report
on YISD events.
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VII.2. Report on meetings and conferences.
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VIII. CONSENT (5 minutes maximum for all items, inclusive)
Description:
All matters listed under the Consent Agenda are considered to be routine by the Board of Trustees and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired on a specific item(s), that item will be removed from the Consent Agenda and considered separately.
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VIII.1. Consider and take possible action to approve a Proclamation for National School Counselor Week.
Presenter:
Patricia Ayala, Director of Public Relations
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VIII.2. Consider and take possible action to approve a Proclamation for Read Across America, March 2, 2016.
Presenter:
Patricia Ayala, Director of Public Relations
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VIII.3. Consider and take possible action to approve Action Budget Amendments.
Presenter:
Mary Haynie, Director of Budget
Description:
Budget amendments are presented for Board action under policy CE which requires prior approval of any changes increasing functional expenditures or other uses; revenue or other resources estimates; or affecting the fund balance.
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VIII.4. Consider and take possible action to approve monthly Financial Statements, as identified in a separate index, including quarterly investment reports, as of December 31, 2015.
Presenter:
Mary Haynie, Director of Budget
Description:
Each month, financial statements are prepared to provide the Board of Trustees a summary of the District’s financial position.
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VIII.5. Consider and take possible action to accept a donation to Dolphin Terrace Elementary School from Marathon Kids, Inc. of 620 marathon shirts, valued at $9,300.
Presenter:
Mary Haynie, Director of Budget
Description:
The Board has retained approval authority for gifts in excess of $5,000.
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VIII.6. Consider and take possible action to approve award of YISD Solicitation #216024RFQ, Audit Services, Financial, during the period of March 1, 2016 to February 28, 2017, with the possibility of three (3), one (1) year extensions, for $105,000 from district funds.
Presenter:
Maria Ontiveros, Director of Accounting
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VIII.7. Consider and take possible action to approve Board Resolution and award of YISD Contract #20160283, Interlocal Agreement with Region 17 Education Service Center, to participate in the West Texas Food Service Cooperative, during the period of August 1, 2016 through July 31, 2017, at a pass-through cost of .85% of each District purchase in the form of a vendor participation fee from federal funds.
Presenter:
Michael Vasquez, Director of Child Nutrition Services
Description:
Studies indicate that school districts benefit through cooperative participation with a considerable cost savings.
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VIII.8. Consider and take possible action to ratify YISD contract #20160287 with the El Paso Independent School District to provide pharmacy tech instruction to two transfer students during the period of January 11, 2016 through June 30, 2016 at a cost of $4,000 from local funds.
Presenter:
Roberto Basurto, Associate Superintendent, HS, Jean Keeton, Director, Career & Technical Education, Joe Sanchez, Director Pupil and Parent Services
Description:
With a change of residence, the parent is requesting that the students continue their two-year Pharmacy Tech program at CCTE in EPISD and complete their academic courses at Riverside High School, their home high school. One student is a second-semester junior and one is a second- semester senior.
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VIII.9. Consider and take possible action to approve YISD Cooperative Requisition #20630, with Silsbee Ford Inc. for the Purchase of four (4) Vehicles in the Amount of $124,251 through a Purchasing Cooperative from various District funds.
Presenter:
Mario Rodriguez, Director of Operations - Maintenance
Description:
This proposed purchase of white maintenance vehicles will assist with replacing part of the Operations white fleet that is 15+ years old, and will continue the process of upgrading the existing fleet in order to meet Districtwide maintenance and grounds related needs.
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VIII.10. Consider and Take Possible Action to Approve YISD Cooperative Purchase, with Blue Star Bus Sales, LTD. for the Purchase of Six (6) Buses in the Amount of Approximately $565,200 through a Purchasing Cooperative from Various District Funds.
Presenter:
Patrick O'Neill, Associate Superintendent of Operations
Description:
The purchase of the school buses will ensure there is ample equipment to meet the District needs.
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VIII.11. Consider and take possible action to approve the submission of a grant application to Raise Your Hand Texas for the Blended Learning project for the period of June 1, 2016, through May 31, 2021, in the amount of up to approximately $500,000.
Presenter:
Dr. Catherine Kennedy, Associate Superintendent of MS, Sheila Elias, Director, Competitive Grants
Description:
Raise Your Hand Texas has invited YISD as one of ten eligible public school finalists to submit a grant application and five-year plan to implement blended learning in YISD schools.
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VIII.12. Consider and take possible action to approve the submission of grant application to the Paso Del Norte Health Foundation for the Healthy Eating and Active Living (HEAL) initiative for the period of July 1, 2016 through June 30, 2018 in the amount of approximately $80,000.
Presenter:
Catherine Kennedy, Associate Superintendent of MS, Sheila Elias, Director of Competitive Grants
Description:
The Paso del Norte Health Foundation grant will support the implementation of the Coordinated Approach to Child Health (CATCH) health and physical education program at YISD elementary and middle schools.
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VIII.13. Consider and take possible action to approve the submission of grant application to Steelcase Education for the period of approximately April 15, 2016 through June 30, 2017, with funding of up to approximately $62,000.
Presenter:
Catherine Kennedy, Associate Superintendent of MS, Sheila Elias, Director of Competitive Grants, Charles Garcia, Principal Camino Real MS
Description:
The Active Learning Center grant from Steelcase Education will provide state-of-the-art furniture to promote innovative learning.
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VIII.14. Consider and take possible action to approve Bel Air Middle School as the name for the new middle school in the Bel Air Learning Community, as submitted by the Facilities Naming Advisory Committee.
Presenter:
Catherine Kennedy, Associate Superintendent of Middle Schools
Description:
The new middle school must be named in preparation for the merging of students from Hillcrest and Ranchland Hills Middle schools for the 2016-2017 school year and the new construction of the new middle school.
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IX. ACTION
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IX.1. Consider and take possible action to approve a change of location for Precinct 97 as requested by El Paso County Elections from Fire Station #19 to Ysleta ISD Central Office.
Presenter:
Patrick O'Neill, Associate Superintendent of Operations
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IX.2. Consider and take possible action to approve delegating to the District’s Program Manager the authority to use a Job Order Contract (JOC) or the Construction Manager at Risk (CMR) delivery methodology when it will provide the best value to the District and the Competitive Sealed Proposal (CSP) delivery method is not utilized as an exception to Board Policy CV Local.
Presenter:
Patrick O’Neill, Associate Superintendent of Operations and Sloan Harris, Program Manager VLK Architects
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IX.3. Consider and take possible action to approve award of YISD Solicitation #Bond-02-RFQ, Architectural and Related Professional Services, for $12,100,000 from bond funds contingent upon final negotiations and legal counsel review.
Presenter:
Patrick O'Neill, Associate Superintendent of Operations
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IX.4. Consider and take possible action to approve YISD Cooperative Requisition #22494, with M&S Technologies for the purchase of software for the wireless network in the amount of $317,371 through a purchasing cooperative from bond funds.
Presenter:
Patrick O'Neill, Associate Superintendent of Operation and Gloria Chavez, Chief Technology Officer
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X. POLICY ACTION ITEMS
Description:
Policy BF, Board Policies, provides for the adoption of local policy revisions at First Reading unless otherwise noted in Board motion(s).
Local Policy revisions become effective upon Board adoption or at a future date designated by the Board. After Board review of legally referenced policies and adoption of local policies revisions, the new material shall be incorporated online by TASB Policy Services, and as a hard copy in the official policy manual maintained by the District in the Superintendent’s Office. |
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X.1. Local Policies proposed for revision (One motion may be used, at the Board’s discretion.)
Description:
Board approval is required for revisions to (LOCAL) policy, whether recommended by TASB or YISD specific language coming from the Administration. The local policies listed here are recommended for revision from the Administration.
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X.1.a. Consider and take possible action to adopt on first reading Ysleta specific revisions to Policy FFAC (Local), Wellness and Health Services: Medical Treatment.
Presenter:
Brenda Chacon, Associate Superintendent of Elementary
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X.1.b. Consider and take possible action to adopt on first reading Ysleta specific revisions to Policy BBG (Local), Board Member Compensation and Expenses.
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XI. CLOSED
EXECUTIVE MEETING
The following matters are posted for closed meeting to be discussed under one or more of the following Sections of the Texas Government Code:
Description:
Attorney Consultation – Section 551.071
and
Personnel Matters – Section 551.074
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XI.1. Consultation with legal counsel regarding El Paso Electric Co. rate case, Public Utility Commission of Texas Docket No. 44941.
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XI.2. Discuss candidates for the Chief Finance Officer position.
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XII. RECONVENE IN OPEN SESSION
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XIII. ACTION
Description:
Should
any final action, decision, or vote be required in the opinion of the School
Board with regard to any matter considered in the
closed meeting, then the School Board may take action, decision, or a vote on a
matter posted above for closed meeting when it reconvenes in open session.
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XIII.1. Consider and take possible action regarding El Paso Electric Co. rate case, Public Utility Commission of Texas Docket No. 44941.
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XIV. ADJOURNMENT
Description:
This notice has been publicly posted at the administrative offices of
the Ysleta Independent School District, 9600 Sims, El Paso County,
Texas, seventy-two (72) hours in advance of the above meeting, as
required by the following sections of the Texas Government Code:
551.041 and 551.043. During the regular school year, this notice is
also posted at all school district high schools.
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XIV.1. CURRENT BOARD OF TRUSTEES:
Shane Haggerty, President; Connie Woodruff, Vice-President; Ana Dueñez, Secretary; Patricia Torres McLean, Paul Pearson, Sotero G. Ramirez III, and Mike Rosales, Trustees. |
