May 17, 2021 at 12:00 PM - Regular Meeting

Description:  Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time.

Description:  As part of the facility agreement for the Cosmetology building in Perryton, Kent Distributor agreed to reimburse the College for expenses to remodel the building.  On March 5, FPC received the in-kind donation of $105,000 from Kent Distributor.

Description:  Attached are Three (3) Tax Deeds and Property cards for Trust Properties in the City of Borger.
 
Parcel 12530, winning bidder John Hanen for the amount of $500.00.
Parcel 12892, winning bidder PDY Investments Series LLC for the amount of $61.00.
Parcel 16958, winning bidder Mary T Perkins for the amount of $60.00.

Attached is One (1) Property Bid for Hutchinson County.

114, 116, 118, 120, Eagle Ln. Borger, TX, winning bidder Ian Larson for the amount of $200.00.

Description:  The Board of Regents for Frank Phillips College consists of nine members.  With the resignation of Derek Thompson, the Board has only eight members.  

Description:  Background Information:
Many studies have been conducted on the four-day work week.  The research reveals that a shorter work week decreases work stress and burn out, two major factors that decrease job satisfaction and productivity.  The research also reflects that 60% of the companies that have implemented a four-day work week have experienced gains in productivity.
The administration requests Board approval to convert to a four-day work week.  As the Board is aware, the college is already on a four-day work week in the summer.  The proposed schedule would have the college open from 7:00 am to 7:00 pm Monday through Thursday.  Some staff members would work from 7:00 to 6:00.  Some staff members would work 8:00 to 7:00.  This would ensure all departments are providing services to constituents at times convenient to the constituent.  Some staff members, such as maintenance, would either work Monday through Thursday or Tuesday through Friday as some functions may require staff on campus.

Budget Information:
There would be no negative effects to the college budget.  The college would experience the following benefits:

• Decrease in utility and custodial contract costs — approximately $50,000.

Other Information:
In addition to budget savings, the implementation of a four-day work schedule would provide the following:

• Allow the college to be open longer hours Monday through Thursday to provide services to constituents who cannot come between the hours of 8 to 5.  This would be similar to the business hours of many local county government offices.  Hutchinson County offices have been operating on a four-day work week since October 2015.
• Would allow maintenance to perform tasks without disruption to staff that take more than a day to complete.
• Lower childcare costs for some staff members.
• Increase recruitment and retention of staff.

Description:  Background Information:
The college has received information from the accounting firm Crawford and Associates, P.C. that the college can use Higher Education Emergency Relief Funds (HEERF) to reimburse the college for lost revenue due to the coronavirus.  The supporting documentation from the U.S. Department of Education is attached and is specified in Question 12.

To spend the HEERF funds that are reimbursing lost revenue it is necessary that the Board approve an amended budget for FY20-21.  The amount of lost revenues has been calculated at approximately $500,000.  Therefore, an amendment to the FY20-21 budget to increase revenues and expenditures by $500,000 is proposed.

Budget Information:
There would be no negative effects to the college budget.  The college revenues and expenditures are being increased by an equal amount.

Other Information:
The proposed amended budget will allow the college to fund improvements and repairs to campus buildings and infrastructure and other items including:

• Roofs to the Tyler Street residential facility and other campus buildings, as needed.
• Replacement of rusted out windows in the Classroom Building. 
• Replacement of worn carpet in the Library and Classroom Building.
• Refurnishing and repainting the gym floor.
• Other facilities improvements as needed.