September 8, 2026 at 5:30 PM - Employee Benefits, Insurance and Risk Management Committee Meeting

I. Employee Benefits, Insurance and Risk Management Committee Meeting Called to Order

II. Pledge of the Allegiance/s

III. Roll Call:

IV. Review of Third Party Administrators Insurance Providers

V. Independent Review Scope - Employee Benefits Department & Self-Funded Health Plan Governance

V.A. Objective:

V.B. Scope Areas:

V.B.1. Meeting Governance

V.B.1.a. Attendance logs and minutes for Employee Benefits Department meetings (prior 12–24 months)

V.B.1.b. Identification of all non-district personnel present (brokers, TPA/carrier reps, consultants) and their stated role/authorization

V.B.1.c. Review against any existing district policy on vendor participation in internal deliberations

V.B.2. Conflict of Interest

V.B.2.a. Disclosure records for any district staff, board members, or committee participants with financial ties to current or prospective vendors/carriers

V.B.2.b. Cross-check of participant affiliations (e.g., agency/carrier employment) against district conflict-of-interest policy and, if applicable, Texas Local Government Code Ch. 176 (conflict disclosure requirements for local government officers)

V.B.3. Vendor/Carrier Relationship History

V.B.3.a. Timeline of TPA and carrier selection/renewal decisions, and the stated rationale (RFP results, cost comparisons, board minutes)

V.B.3.b. Whether carrier changes or retention decisions correlate with cost/quality data or with the presence of specific individuals in the decision process

V.B.4. Financial Performance of the Self-Funded Plan

V.B.4.a. Claims experience, loss ratio, and stop-loss performance over the review period

V.B.4.b. Trend in employee premium contributions relative to plan cost drivers

V.B.4.c. Comparison of current TPA/carrier fees and service levels against market benchmarks

V.B.5. Network/Access Decisions

V.B.5.a. Documentation supporting any proposed or executed changes to provider network access (e.g., facility or service-area changes)

V.B.5.b. Employee utilization data supporting or contradicting the stated rationale for those changes

V.C. Methodology:

V.C.1. Document request and review (minutes, contracts, disclosure forms, claims/financial reports)

V.C.2. Confidential staff interviews, conducted by the reviewer without department leadership present

V.C.3. Benchmarking against comparable self-funded district plans in the region

V.D. Deliverables:

V.D.1. Written findings report with specific factual observations (not recommendations on personnel)

V.D.2. Recommended policy language for vendor participation in internal meetings

V.D.3. Recommended conflict-of-interest disclosure process going forward

V.E. Independence Requirement:

V.E.1. Reviewer should have no current or prior contractual relationship with any carrier, TPA, or broker involved in the districts plan

V.F. Presentation of our current, Workers Compensation contracted services, status and claims pending

VI. Public Input

VII. Adjournment