August 6, 2024 at 5:30 PM - Regular Board Meeting

I. Regular Board Meeting Called to Order.

II. Moment of Silence.

III. Pledge of Allegiance.

IV. Roll Call:

V. Recommend approving the agenda of the Regular Board Meeting of Tuesday, August 6, 2024, with any corrections/deletions.

VI. Recommend approving the minutes with any corrections:

VI.A. Regular Board Meeting held on Tuesday, February 6, 2024

VI.B. Special Called Board Meeting held on Tuesday, February 20, 2024

VI.C. Regular Board Meeting held Wednesday, March 6, 2024

VII. Superintendent's Report: 

VII.A. Conference Presentations:

VII.A.1. Discussion of the District's Two Key Initiatives - Customer Service Training Program and Improving Student Attendance.

VII.A.2. Reporting of Fees Paid to Purchasing Cooperatives, which includes Membership, Management, and Transaction Fees for Fiscal Year 2023-2024.    

VII.A.3. Brownsville Independent School District Quarterly Investment Report ending June 30, 2024.

VII.A.4. Brownsville Independent School District Financial Report for the period ended July 31, 2024

IX. Recommend approving the Consent Agenda. The Board has agreed to discuss the following items. All of the items below that are not called out will be approved by consent. 

                                              (All presentations limited to five (5) minutes)

X. Consent Agenda:

X.A. Recommend approval of the following General Function Item(s):

X.A.1. Recommend approval to utilize Gold Star Food warehouse and distribution services in the amount of $80,000.00 for Fund 101-Food and Nutrition Services. **

X.A.2. Recommend approval to adopt (Second Reading) TASB Update 123 Local Policy; and FDB Local Policy.  A Policy Committee Meeting was held on June 25, 2024.

X.A.3. Recommend approval to accept the $50,000.00 Special Education Capacity Contracted Services Grant to reimburse contractual expenditures permitted under the Individuals with Disabilities Education Act (IDEA).  At no cost to the District.

X.A.4. Recommend approval for Region One Education Service Center of Edinburg, Texas to provide consulting services (Mental Health) for students in the Youth Connection Project for the 2024-2025 school year. Categorical Funds:  278 & 280, $ 3,500.00. **

X.A.5. Recommend approval for Coaching Excellence in Organization of Edinburg, Texas to provide consulting services for students in the Youth Connection Project for the 2024-2025 school year.  Categorical Funds:  278 & 280, $23,190.00. **

X.A.6. Recommend approval for Region One Education Service Center of Edinburg, Texas to provide consulting services (STEM) for students in the Youth Connection Project for the 2024-2025 school year.  Categorical Funds:  278 & 280, $ 3,500.00. **

X.A.7. Recommend approval of Resolution No. 001/24-25 for the Brownsville Independent School District to participate in described purchasing programs of the Omnia Partners for fiscal year 2024-2025.

X.A.8. Recommend approval of Resolution No. 002/24-25 for the Brownsville Independent School District to participate in described purchasing programs of  The Local Government Purchasing Cooperative (TASB) for fiscal year 2024-2025.

X.A.9. Recommend approval of Resolution No. 003/24-25 for the Brownsville Independent School District to participate in described purchasing programs of the Texas Comptroller of Public Accounts for fiscal year 2024-2025.

X.A.10. Recommend approval of Resolution No. 004/24-25 for the Brownsville Independent School District to participate in described purchasing programs of the Houston-Galveston Area Council Cooperative for fiscal year 2024-2025.

X.A.11. Recommend approval of Resolution No. 005/24-25 for the Brownsville Independent School District to participate in described purchasing programs of Region 16 ESC Statewide Cooperative for fiscal year 2024-2025.

X.A.12. Recommend approval of Resolution No. 006/24-25 for the Brownsville Independent School District to participate in described purchasing programs of Region One-Purchasing Cooperative for fiscal year 2024-2025.

X.A.13. Recommend approval of Resolution No. 007/24-25 for the Brownsville Independent School District to participate in the described purchasing programs of Region One ESC, Library Services and Instructional Resources COOP for fiscal year 2024-2025.

X.A.14. Recommend approval of Resolution No. 008/24-25 for the Brownsville Independent School District to participate in the described purchasing programs of Region One Education Service Center Child Nutrition Program-South Texas Cooperative(CNP-STC) for fiscal year 2024-2025.

X.A.15. Recommend approval of Resolution No. 009/24-25 for the Brownsville Independent School District to participate in described purchasing programs of Region VIII Education Service Center (ESC8) (TIPS) for fiscal year 2024-2025.

X.A.16. Recommend approval of Resolution No. 010/24-25 for the Brownsville Independent School District to participate in described purchasing programs of the Harris County Department of Education Cooperative Programs for fiscal year 2024-2025.

X.A.17. Recommend approval of Resolution No. 012/24-25 for the Brownsville Independent School District to participate in the described purchasing programs of Region XI Education Service Center, Technology Resources Education Consortium (TREC), Fort Worth, Texas, for fiscal year 2024-2025.

X.A.18. Recommend approval of Resolution No. 013/24-25 for the Brownsville Independent School District to participate in described purchasing programs of TASB Energy Cooperative for fiscal year 2024-2025.

X.A.19. Recommend approval of Resolution No. 014/24-25 for the Brownsville Independent School District to participate in described purchasing programs of Sourcewell for fiscal year 2024-2025.

X.A.20. Recommend approval of Resolution No. 015/24-25 for the Brownsville Independent School District to participate in described purchasing programs of the Education Service Center Region 19 (ESC19) for fiscal year 2024-2025.

X.A.21. Recommend approval of Resolution No. 016/24-25 for the Brownsville Independent School District to participate in described purchasing programs of the Education Service Center, Region 20 and the Pace Purchasing Cooperative for fiscal year 2024-2025.

X.A.22. Recommend approval of Resolution No. 017/24-25 for the Brownsville Independent School District to participate in described purchasing programs of the Texas Public Energy Solutions, Inc. (“TPES”) Purchasing Cooperative for fiscal year 2024-2025.

X.A.23. Recommend approval of Resolution No. 018/24-25 for the Brownsville Independent School District to participate in described purchasing programs of Region 15 Education Service Center (ESC) Purchasing Cooperative for fiscal year 2024-2025.

X.A.24. Recommend approval to renew the purchase of QuaverReady SEL to implement a social-emotional curriculum for all BISD elementary students in grades PreK-5th grade in the 2024-2025 school year to be paid by local/categorical funds at a cost of $71,000.00. **

X.A.25. Recommend approval to renew the purchase of Navigate 360 to implement a social-emotional curriculum for all BISD secondary students in grades 6th – 12th for the 2024-2025 school year.  Acquisition to be processed using Resolution No. 002/23-24, Local Government Purchasing Cooperative / BuyBoard contract #647-21 to be paid with local/categorical funds at a cost of $80,999.51. **

X.A.26. Recommend approval of the amended 2024-2025 High School and Middle School Course Listing Guides.

X.A.27. Recommend approval to Authorize Administration to accept Brownsville ISD Benavides Elementary Parking Lot Expansion construction Project under CSP #24-028 as substantially complete.

X.B. Recommend approval of the following Payment(s):

X.B.1. Recommend approval of payments for construction services and/or engineering services throughout the District in the total amount of $908,472.13.

X.C. Recommend approval of Budget Amendments:

X.C.1. Recommend approval of Budget Amendment #001 in the amount of $21,930,360.00 for Local Funds.  (Carryover Budget of $16,276,015.00, Unassigned Fund Balance of $5,654,345.00 and reallocation of $60,000.00 as requested by campuses/departments)

X.C.2. Recommend approval of Budget Amendment #002 in the amount of $1,230,901.00 for Fund 101 - Food & Nutrition Services. (Carryover Purchase Order Budget)

X.C.3. Recommend approval of Budget Amendment #003 in the amount of $20,783.00 for Fund 162 – State Compensatory. (Carryover Purchase Order Budget)

X.C.4. Recommend approval of Budget Amendment #004 in the amount of $1,777.00 for Fund 164 – State Vocational. (Carryover Purchase Order Budget)

X.C.5. Recommend approval of Budget Amendment #005 in the amount of $182,579.00 for Fund 165 – Athletics. (Carryover Purchase Order Budget)

X.C.6. Recommend approval of Budget Amendment #006 in the amount of $900.00 for Fund 166 – State Special Education. (Carryover Purchase Order Budget)

X.C.7. Recommend approval of Budget Amendment #007 in the amount of $3,931,793.00 for Fund 188 – Tax Rate Increase. (Carryover Purchase Order Budget)

X.C.8. Recommend approval of Budget Amendment #008 in the amount of $2,113,187.00 for Fund 197 – Projects. (Carryover Purchase Order Budget)

X.C.9. Recommend approval of Budget Amendment #009 in the amount of $4,336,295.00 for Fund 199 – Local Maintenance. (Carryover Purchase Order Budget)

X.D. Recommend approval of the following Contract(s)/Agreement(s):

X.D.1. Recommend approval of a Memorandum of Understanding between the Brownsville Independent School District and Midwestern State University to provide practicum/internship sites on BISD school campuses beginning in August 2024 thru July 2028 unless sooner terminated as provided in the agreement. No cost to the District. *

X.D.2. Recommend approval of Subscription Agreement between Ellevation Education and Brownsville Independent School District for compliance and instructional strategies for Emergent Bilingual students in the amount of $384,113.07 for the 2024-2025 school year. **

X.D.3. Recommend approval to enter into a Memorandum of Understanding (MOU) with the University of Texas at Austin, The Language Learners at the University of Texas at Austin’s Center for Hispanic Achievement (LUCHA) Program online courses, in the amount of $95,000.00 for the 2024-2025 school year. Services to be rendered to the District’s needs and funding. **

X.D.4. Recommend approval to renew a Memorandum of Understanding between Brownsville ISD and Buckner Children & Family Services Inc. – FAYS Program to provide youth and family at-risk services for the 2024-2025 school year.  No cost to the District. *

X.D.5. Recommend approval to renew of the Contract/Memorandum of Understanding between the University of Texas Rio Grande Valley AmeriCorps and Brownsville Independent School District for the purpose of providing AmeriCorps members at Brownsville ISD Early College and High School campuses to assist students with college planning and enrollment services for the 2024-2025 school year.  No cost to the District. *

X.D.6. Recommend approval to renew the Memorandum of Understanding between the Children’s Advocacy Centers of Cameron and Willacy Counties and Brownsville ISD to provide educational services to students in PreK to 12th grades for the 2024-2025 school year with an automatic annual renewal basis unless terminated in writing by either party.  No cost to the District. *

X.D.7. Recommend approval for the Memorandum of Agreement between RGV Linking Economic and Academic Development and Brownsville Independent School District for the 2024-2025 school year. Rio Grande Valley Linking Economic and Academic Development will provide services to support the goal of students to stay in school and graduate from high school equipped with college and workforce readiness, in the amount not exceed $24,396.00 from State Categorical funds. **

X.D.8. Recommend approval to enter into contract with Instruction Partners for Besteiro Middle School and Aiken Elementary School for 2024-2025 for up to $161,345.00 based on campus needs and funding. *

X.D.9. Recommend approval to enter into a Memorandum of Understanding between Brownsville Independent School District and BCFS Health and Human Services for 2024-2025 school year.  No cost to the District. *

X.D.10. Recommend approval of the Memorandum of Understanding with Driscoll Health Plan Triple P Program from September  2024 - May 2025, to provide seminars for parents on how to treat behavioral, emotional, and developmental problems in children by enhancing the knowledge, skills, and confidence of parents and their families at no cost to the District.

X.D.11. Recommend approval for the application to participate in the Optional Flexible School Day Program (OFSDP) for the 2024-2025 school year based on the District’s needs.

X.D.12. Recommend approval to enter into Inter-Local Cooperation Agreement and Memorandum of Understanding between the Cameron County Juvenile Justice Alternative Education Program and the Brownsville Independent School District for 2024-2025 school year. A total estimated fiscal implication not to exceed $50,000.00 for the 2024-2025 school year is anticipated. *

X.D.13. Recommend approval to enter into contractual agreement with come dream. come build./YouthBuild Brownville, to begin providing High School Equivalency instructional services along with Career Pathways and certification to adults in the Cameron County area in the amount not to exceed $85,000.00 for the 2024-2025 school year.

X.D.14. Recommend approval to enter into Agreement with Cameron County Community Service Centers and School Districts to provide Adult Basic Education/Adult Secondary Education, High School Equivalency, English as Second Language and Certification for in-demand occupations classes for the 2024-2025 school year at no cost to the District.

X.D.15. Recommend approval to enter into Agreement with Cameron County Community Service Centers and School Districts to provide Adult Basic Education/Adult Secondary Education, High School Equivalency, English as Second Language and Certification for in-demand occupations classes for the 2024-2025 school year at no cost to the District. (TWC Grant)

X.D.16. Recommend approval of AEFLA Federal Adult Education funds in the amount of $ 1,545,905.00 for 309 Fund – AEFLA Federal Adult Education fund for the 2024-2025 school year at no cost to the District.  

X.D.17. Recommend approval of English Literacy Civics funds in the amount of $700,000.00 for 220 Fund – English Literacy Civics Fund for the 2024-2025 school year at no cost to the District.

X.D.18. Recommend approval to renew the Memorandum with Communities in Schools Cameron County, Brownsville, Texas, for Case Management Services for At-Risk and Economically disadvantaged students for the 2024-2025 and 2025-2026 school year in the amount not to exceed $300,000.00 from categorical funds. **

X.D.19. Recommend approval of Brownsville Public Utilities Board (PBUB) to use Blanket Electrical as described in the Blanket Electrical Easement by BISD Transportation Department Agreement with Brownsville Public Utilities Board (PBUB) at no cost, and no impact in property size and to service said utility lines at no interruption to BISD operations.  This agreement will be at no cost to the District.

X.D.20. Recommend approval to enter into an interlocal agreement between Brownsville Independent School District and to allow City of Brownsville, property adjacent to Belden West Cycle and Pedestrian and BISD Sams Stadium West Parking area.  This agreement will be at no cost to the District.

X.D.21. Recommend renewal of agreement of understanding with Brownsville ISD and Western Governors University (WGU) program.  The agreement will take effect upon approval and will continue through indefinitely. *

X.D.22. Recommend approval to renew the Memorandum of Understanding between the Brownsville Independent School District and Tropical Texas Behavioral Health for student mental health services for the 2024-2025 and the 2025-2026 school years.  No cost to the District. *

X.D.23. Recommend approval to contract with Cameron County Elections Office and to pay 60% deposit for estimated costs of election services for a joint Election to be held on Tuesday, November 5, 2024 and to authorize the Superintendent to sign the contract.  Estimated at $260,000.00.

X.E. Recommend approval of the following Bid(s)/Proposal(s)/Purchase(s):

X.E.1. Recommend awarding RFQ #25-119  Mechanical, Electrical, Plumbing (MEP) Engineering Services District-wide to Halff Associates, Inc., of McAllen, Texas, Ethos Engineering, of Harlingen, Texas, and Sigma HN Engineers, PLLC, of McAllen, Texas with an option to renew for two additional years for a total of three (3) years. Additionally, to authorize the Administration to negotiate and execute the contract for the aforementioned services on a rotational, project-by-project basis.  Year one (1) of a three (3) year contract.

X.E.2. Recommend awarding RFQ #25-123  Air Conditioning System (HVAC) Test and Balance Services District-wide to Halff Associates, Inc., McAllen, Texas and TAB Performance/dba Testing & Commissioning Services, LLC, from Edinburg, Texas, with an option to renew for two additional years to a total of three (3) years.  Additionally, to authorize the Administration to negotiate and execute the contract for the aforementioned services on a rotational, project-by-project basis.  Year one (1) of a three (3) year contract.

X.E.3. Recommend awarding RFP #25-001 General Merchandise Supplies, Services and Groceries District-wide to several vendors.  (Annual RFP)

X.E.4. Recommend awarding RFP #25-002 Student Recruitment to Caissa Public Strategy, Memphis, TN., to help increase ADA for the District.  (Annual Proposal)

X.E.5. Recommend awarding RFP #25-003 Achievement Awards and Incentives District-wide to several vendors.  (Annual RFP)

X.E.6. Recommend awarding RFP #25-005 Training Room Supplies and Equipment District-wide to several vendors.  (Annual RFP)

X.E.7. Recommend awarding RFP #25-006 Consultant/Contractor Services District-wide to several vendors.  (Annual Proposal)

X.E.8. Recommend awarding RFP #25-024 High School Marching Band Show Writing Services and Supplies District-wide to several vendors.  (Annual RFP)

X.E.9. Recommend awarding RFP #25-027 Special Education Services District-wide to several vendors.  (Annual Proposal)

X.E.10. Recommend awarding RFP #25-172 Purchase of New Service Vehicles District-wide to several vendors and cast lots for item #8 of said bid.  The term of this contract is effective, from August 06, 2024, thru August 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.  Year one (1) of a three (3) year contract.

X.E.11. Recommend awarding Bid #25-018 Recycling Services District-wide (Reverse Bid) to several vendors. The term of this contract is effective, from August 06, 2024, thru August 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement. Year one (1) of a three (3) year contract.

X.E.12. Recommend awarding Bid #25-061 Air Conditioning Filters and Frames District-wide to several vendors.  The term of this contract is effective, from August 06, 2024, thru August 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.  Year one (1) of a three (3) year contract.

X.E.13. Recommend awarding Bid #25-064  Electrical Repair on Pumps, Motor Tools, Lift Stations and Generators District-wide to several vendors and cast lost for items #1 and #2 of said bid.  The term of this contract is effective, from August 06, 2024, thru August 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.  Year one (1) of a three (3) year contract.

X.E.14. Recommend awarding Bid #25-096 Preventive Maintenance for Generators District-wide to several vendors.  The term of this contract is effective, from August 06, 2024, thru August 06, 2025, with the option to renew up to two (2) additional one (1) year periods if all parties are in agreement.  Year one (1) of a three (3) year contract.

XI. CLOSED MEETING:  as pursuant to the Texas Government Code Sections: 551.071, 551.072, 551.074, 551.082, and 551.084.

XI.A. LEVEL III GRIEVANCE(S):

XI.A.1. Discussion, consideration, and possible action regarding Level III Parent Grievance No. 003/23-24 on Roman Perez on behalf of Student D.P.

XI.B. PERSONNEL MATTER(S):

XI.B.1. Presentation, acceptance and approval of Retirements. (1)

XI.B.2. Presentation, acceptance and approval of Resignations. (7)

XI.B.3. Personnel Update with Superintendent (Dr. Jesus H. Chavez)

XI.B.4. Recommend approval of personnel for the 2024-2025 school year – Director, Childcare Center. Subject to receipt of all outstanding documentation.

XI.B.5. Recommend approval of personnel for the 2024-2025 school year – Specialist, Bilingual/ESL. Subject to receipt of all outstanding documentation.

XI.B.6. Recommend approval of personnel for the 2024-2025 school year – Testing Coordinator. Subject to receipt of all outstanding documentation.

XI.B.7. Recommend approval of Campus Professional Employee (H.R.) for change in days, change in salary for the 2024-2025 Fiscal School Year.

XI.B.8. Recommend approval of additional compensation for professional employee (L.G.) for the additional duties assigned, not to exceed the approximate cost of $15,000.00

XI.C. ATTORNEY CONSULTATION

XI.C.1. Staff Attorney

XI.C.1.a. Discussion, consideration, and possible action regarding settlement of Professional Employee (J.G.)

XI.C.2. Board Attorney:

XI.C.2.a. Legal Update with Board Counsel.

XI.D. INTERNAL AUDITOR CONSULTATION

XI.E. Board Self Evaluation.

XI.F. REAL ESTATE:

XI.F.1. The Board of Trustees may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property. Tex Gov’t Code §551.072

XII. BOARD RECONVENES - Board action on agenda items discussed in Executive Session.

XIII. Announcement(s):

XIV. Adjournment.