September 23, 2024 at 6:00 PM - Regular School Board Meeting

I. Call to Order

II. Pledge of Allegiance and Invocation

III. Proclamation

III.A. Approve Proclamation designating October 23rd - 31st as "National Red Ribbon Week"

IV. Public Comments

V. Consent Agenda Items

V.A. Minutes of School Board Meetings and/or Workshops

V.A.1. Regular School Board Meeting Minutes - June 10, 2024

V.A.2. Called School Board Workshop Minutes - July 24, 2024

V.A.3. Regular School Board Meeting (Postpone) Minutes - July 29, 2024

V.A.4. Regular School Board Meeting Minutes - August 12, 2024

V.A.5. Called School Board Meeting Minutes - August 19, 2024

V.B. Finance

V.B.1. Functional Budget Amendments

V.B.2. Bids, Proposals, Contracts, Agreements and/or Memorandum of Understanding to be awarded

V.B.2.a. Approve Advise TX Memorandum of Understanding (MOU) between Pharr-San Juan-Alamo Independent School District; The University of Texas at Austin and The Texas Higher Education Coordinating Board (THECB) to implement the College Advising Corp (CAC) Program model by placing recent college graduates as full-time "near-peer" advisers in targeted Texas high schools/$40,000.

V.B.2.b. Approval to award a proposal for refrigerated truck with box unit and liftgate/$168,561.00

V.B.2.c. Approve awarding a proposal for stand-by ambulance services/$81,250.00

V.B.2.d. Approve awarding a proposal for relocation of portable buildings/$372,300.00 - (on as needed basis)

V.B.2.e. Approve awarding proposals for Charter Bus Services/$102,751.05

V.B.2.f. Approve awarding proposals for Instructional and Curriculum Consultant Services - AVID Center/$70,690.00; DMR Educational Consulting/$45,000.00; Forde-Ferrier, LLC/$75,000.00; Lydia Savedra Consulting/$47,000.00; Rebecca Sanchez/$47,000.00

V.B.2.g. Approve awarding a proposal for Exterior Doors Replacement District-Wide/$1,103,106.00

V.B.2.h. Approve Catalog bids - Equipment, Services and Supplies 

V.B.2.h.(1) Achievements, Aptitude & Assessment Testing

V.B.2.h.(2) Arts & Crafts

V.B.2.h.(3) Athletic Training & Nurses Equipment, Services and Supplies

V.B.2.h.(4) Athletic Equipment, Services and Supplies for all Sports

V.B.2.h.(5) Audio, Visual & Visual Aids

V.B.2.h.(6) Commercial Kitchen & Small Appliances

V.B.2.h.(7) Graphic Design Wrapping & Printing

V.B.2.h.(8) Library Books, Paperback Books, Textbooks

V.B.2.h.(9) Physical Education

V.B.2.h.(10) Printing Equipment

V.B.2.h.(11) School and Office Furniture

V.B.2.h.(12) Science Equipment

V.B.2.h.(13) Sheet Music

V.B.2.h.(14) Special Education

V.B.2.h.(15) Student and Staff Incentives

V.B.2.h.(16) Theatrical Equipment

V.B.3. Approve the Uniforms & Accessories for Fine Arts Programs, Security, Technology and Support Services, Equipment, Services and Supplies - Continuous Solicitation

V.B.4. Approve awarding a proposal for Student Athletic/Accident Insurance/$215,992; and the Voluntary Accident Insurance

V.B.5. Approve the tuition charges for 2024-2025 school year

V.C. Human Resources

V.C.1. Approve the adoption of School Board Policy Update 123

V.C.1.a. BBD (Local) - Board Members:  Training and Orientation

V.C.1.b. BBFA (Local) - Ethics: Conflict of Interest Disclosures

V.C.1.c. CKC (Local) - Safety Program/Risk Management: Emergency Plans

V.C.1.d. CKE (Local) - Safety Program/Risk Management:  Security Personnel

V.C.1.e. CKEA (Local) - Security Personnel - Commissioned Peace Officers

V.C.1.f. CQC (Local) - Technology Resources: Equipment

V.C.1.g. DCE (Local) - Employment Practices:  Other Types of Contracts

V.C.1.h. DEC (Local) - Compensation and Benefits:  Leaves and Absences

V.C.1.i. DGBA (Local) - Personnel-Management Relations: Employee Complaints/Grievances

V.C.1.j. EEH (Local) - Instructional Arrangements:  Homebound Instruction

V.C.1.k. EF (Local) - Instructional Resources

V.C.1.l. EFA (Local) - Instructional Resources:  Instructional Materials

V.C.1.m. EFB (Local) - Instructional Resources:  Library Materials

V.C.1.n. EHBE (Local) - Special Programs:  Bilingual Educational/English as a Second Language (ESL)

V.C.1.o. FNG (Local) - Students Rights and Responsibilities:  Student and Parent Complaints/Grievances

V.C.1.p. GF (Local) - Public Complaints

V.D. Student Services

V.D.1. Approve a proposal for services between Pharr-San Juan-Alamo Independent School District and the Palmer Drug Abuse Program (PDAP) for mental health professionals to provide substance abuse services to students, effective August 26, 2024 through May 30, 2025/$24,800.00

V.E. Curriculum and Instruction

V.E.1. Approve the out-of-state travel request for 24 PSJA Early College High School Students (Bearettes) and 2 sponsors to compete at the Hawaii Crowd Pleasers National Showcase on March 12-17, 2025 in Honolulu, Hawaii, and tour historical landmarks

V.F. School Operations

V.F.1. Approve Change Order #5 for credit amount of $137,127.97 for unused allowances for the PSJA Early College High School Re-Roofing & HVAC Upgrades Project for a new contract amount of $11,429,246.83 

V.F.2. Approve substantial completion of PSJA Early College High School Re-Roofing & HVAC Upgrades Project subject to the punch list

V.F.3. Approve Change Order #3 for credit amount of $32,074.00 for unused allowances for Reed & Mock/Cantu Elementary Schools Outdoor Learning Spaces Project for a new contract amount of $3,217,926.00

V.F.4. Approve the substantial completion of Reed & Mock/Cantu Elementary Schools Outdoor Learning Spaces subject to the punch list

V.F.5. Approve substantial completion of PSJA Memorial Early College High School HVAC Upgrades Project subject to the punch list

V.F.6. Approve Change Order #3 for LBJ Middle School Phase II Additions & Renovations Project for 685 delay days for a new substantial completion date of June 27, 2024, and a new contract amount of $11,644,793.28

V.F.7. Approve the substantial completion for LBJ Middle School Phase II Additions & Renovations Project, (Roofs on Buildings A, B, C and D); (Exteriors of all buildings - gym, cafeteria, classroom wing, canopies and Landscaping and Irrigation); (Interior of Fine Arts Building D only); subject to the punch list

VI. END OF CONSENT AGENDA ITEMS

VII. Presentation

VII.A. 2024-2025 Retention & Recruitment Campaign

VIII. Finance

VIII.A. Public Hearing on the Proposed 2024 Tax Rate 

VIII.B. Approve the 2024 Proposed Tax Rate

VIII.C. Investment Report for the Quarter ending May 31, 2024

VIII.D. Nominations for Board of Directors/Hidalgo County Appraisal District 2025-2027

IX. Curriculum and Instruction

IX.A. Approve the revisions to the Graduation Manual for the 2024-2025 school year

X. Executive Session

X.A. Government Code 551.071 through 551.084

X.A.1. If, during the course of the meeting, discussion of any items on the agenda should be held in a closed meeting, the board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapters D and E or Texas Government Code Session 418.183(f).  Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.  All final votes, actions, or decisions will be taken in open meeting *See PSJA ISD Board Policy BEC (Local).

X.A.2. Consultation with Attorney

X.A.3. Personnel Matters

X.A.3.a. Employment of Instructional Professional Personnel

X.A.3.a.(1) Assistant Principal

X.A.3.b. Employment of Non-Teaching Professional Personnel

XI. Human Resources

XI.A. Employment of Instructional Professional Personnel

XI.A.1. Assistant Principal

XI.B. Employment of Non-Teaching Professional Personnel

XII. Adjourn