June 1, 2023 at 6:00 PM - Regular Board Meeting Agenda as Amended 5/29/2023

OPENING BUSINESS (6:00 p.m.)

Call to Order - Mr. Jeremy Maestas, President

Pledge of Allegiance

Roll Call - Mr. Brandon Bustos, Board Secretary

Approval of Agenda

PUBLIC PARTICIPATION (5 minutes maximum)

PRESENTATIONS

Excellence in Student Achievement Award - Holly Martinez 

Social Studies Adoption Presentation - Myra Martinez 

Funds for Learning 

DISTRICT REPORTS

Board President Report

Superintendents Report

EXECUTIVE SESSION NOTICE IS HEREBY GIVEN that the Board of Education of Espanola Public Schools will meet in Executive Session for the following purposes:

Limited personnel matters as permitted under Section 10-15-17(H)(2) of the New Mexico Open Meetings Act; specifically, so that the Superintendent can discuss, and legal counsel can advise, regarding the status of pending employee investigation by the Superintendent of possible financial fraud, waste or abuse.

Meet with Legal Counsel to discuss threatened litigation as permitted under Section 10-15-1(H)(7) of the New Mexico Open Meetings Act; specifically, about a lawsuit the Board is considering initiating.

Limited personnel matters as permitted under Section 10-15-17(H)(2) of the New Mexico Open Meetings Act; specifically, so that the Board can discuss and seek Superintendent feedback as part of continuous improvement and effective Board/Superintendent relations. 

ACTION ITEMS

Authorize the Superintendent, in consultation with legal counsel, to seek permission from the Office of the State Auditor to seek an agency (district)-initiated special audit or examination, pursuant to 2.2.2.15 NMAC

Approve or disapprove follow-up action, if any, to discussions in executive session concerning Superintendent continuous improvement and effective Board/Superintendent relations

 Authorize Legal Counsel to proceed as discussed in Executive Session related to threatened litigation

Authorize the Superintendent, in consultation with legal counsel, to make a report to the Office of Inspector General, U.S. General Services Administration seeking an independent audit, inspection or investigation of a GSA contract.

Approve or disapprove the termination of business dealings with Plan B, with the expectation that Plan B fully cooperate to affect an orderly and efficient transition to a successor or successors

Approval or Disapproval of Lexia Learning Systems LLC - $9,500.00

Approval or Disapproval of Out of State travel for JROTC cadets to attend the Leadership Challenge in Fort Bliss, TX - June 4-10, 2023

Approval or Disapproval of 23-24 School Bus Contracts - $345,472.86

Approval or Disapproval of PO #22231524 Increase for Follet School Solutions - $434.37

Approval or Disapproval of PO# 22230708 Hall Environmental Labs - $3,000.00

Approval or Disapproval of TK Elevator Corp - $6,016.80 

Approval or Disapproval of PO # 22231416 Increase TLC Plumbing and Heating - $14,126.46

Approval or Disapproval of PO #22230225 Increase Wright Express Fleet Fueling - $19,000.00

Approval or Disapproval of PO# 22230269 Increase M. Chavez - $2,000.00

Approval or Disapproval Timeclock Plus Annual Renewal and Subscription - $25,919.30

Approval or Disapproval of Cooking with Kids Summer Programming - $5,000.00

Approval or Disapproval of Music Instruments at CFVMS - $29,856.75

Approval or Disapproval of CFVMS Social Studies Curriculum & Purchase for grade 7 and 8 to purchase SAVVAS NM History and US History - $54,943.00 

Approval or Disapproval of Elementary Social Studies Curriculum & purchase for grade K-6 to purchase McGraw Hill - $138,170.73

Approval or Disapproval of EVHS Social Studies Curriculum and Purchase for grade 9 to purchase Gibb Smith The NM journey - $9,693.18

Approval or Diapproval or PO # 22230170 increase for Summetry - $8,825.34

Approval or Disapproval of Ancillary Contract for ESY - $22,906.84

Approval or Disapproval of EVHS Social Studies Curriculum & Purchase for grades 10, 11 and 12 to purchase SAVVAS World History, US History, Government and Economics - $88,789.10

Approval or Disapproval of Inventory Removals (fixed assets - auction) 

Approval or Disapproval of the adoption of the District wide Facility use handbook 

CONSENT AGENDA

BAR # 0024-I - Impact Aid - SPED - 25142 - Payments received 10/18/22, 2/15/23 and 3/21/23 for 7003(d) CWD

BAR # 0025-I - Impact Aid - Indian Education - 15100 - Payments recieved 10/18/22, 2/15/23 and 3/21/23 for 7003(d) - $87,229.00

BAR # 0070-I - Athletics - 22000 - Cash Balance Reconciliation - $598.00

BAR# 0084-M - Rural and Low Income Schools - 24160 - To align budget with actuals 

BAR# 0086-I Title III - 24153 - FY 23-24 Final Award Carryover -$209,594.00

BAR# 0087-I - Title I - 24101 - FY 23-24 Final Award & Carryover $ 209,594.00

BAR # 0088-D - Title IV - Student Support and Academic Enrichments - 24189 - FY 23-24 Finaly Award and Carryover - $37,070.00

BAR # 0089-M - Title IV - Student Support and Academic Enrichment - 24189 - To align budget with actuals 

BAR # 0090-M - Carl Perkins - 24174 - To align budget with actuals 

BAR # 0091- M - Next Gen  (CTE) - 27502 - To align budget with actuals 

BAR # 0092-M - Indian Education Act - 27150 - To align budget with actuals

BAR # 0093-M - Carl Perkins - 24174 - To align budget with actuals

BAR # 0094-I - Title III - 24154 - FY 23-24 Final Award and Carryover 

ANNOUNCEMENTS

Regular Board Meeting -June 15, 2023; 6:00 p.m. - EPS Educational Services Center 

ADJOURNMENT