April 15, 2025 at 6:00 PM - Regular Meeting
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1. Call to Order
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2. Consideration to Approve Agenda
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3. Approval of Minutes of Previous Board of Education Meetings
Presenter:
Board President
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4. Opportunity for Audience
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting. Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote. |
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5. REPORTS/RECOGNITIONS 1) Attendance Awards 2) Student Advisor 3) Superintendent's Report
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Best Attendance Elementary - Desert Willow Elementary
Most Imrpved Elementary - ECEC Best Attenance Secondary - PR Leyva Most Improved Secondary - CHS 2) - Ethni Florez - 12th grade at ECHS - Things that are working - likes attending for 4 years; envoronmnet is supportive, stdent and staff area there - improvment: choir performance, tennis & choir; ECHS Choir - very involved in events in community and school. There should be more support and recognition. people are not aware of what they experience as choir students at ECHS. Lacking - all state funded every year and make it reliable. All state Jazz - lacking a uniform. Tennis and sports are more supported (uniforms, suburbans, meals are covered) Choir is not covered like tennis is. Have a choir tshirt and we order it $20. Black slacks, black shirt and closed white shoes which each student is responsible for money wise. All tshirts are designed by students, funded by the students not the school. All State; other schools have matching dresses (colors). Would like future choir students be provided to the students. Their usual "choir attire" is a t-shirt and jeans. Technology; AI can be controversial subject. student perspective - cell phones - safety; less community between college and ECHS; College class - lockdown at college, lock your doors, get down. (false alarm). under a desk. Texting friends - not everyone at the ECHS was notified. There needs to be better communication between students, teachers and the college.Everyone needs to be aware. AI is becoming a really big deal (navigated). will be discussed. It should not be completely taken away. There needs to be a middle ground. Learn to navigate it. Used AI to apply for scholarships was a great asset. Cyber Bullying and Bullying - a lot of the times - see something, say something; tired of presentations. Learn how to react. Can't control the world around us, focus more on how to react and control our situation. 3) Dr. Washburn - Agenda 1) intro 2) SEG Changed= and United Value for 25-26 SY 3) enrollment HB 63 - State Equalization Guarantee (SEG) formula. - Costing us somuch more to deliver education at the High School Level 7246 Enrollment as of today. Expect an increase from the changes in funding. Unite value per pupil - generate units NM DASH - hwo money in allocated per school. Difference in allocation focused on moving money to where it is most at need. 7, 102 begiing of year. 6,550 at end of last year. March 18, - Wind blew high roof off of JMA. April 4-6, rain event - problems at JMA; evacuate classrooms. Dispatched Mooring USA is using dying and dehumidification equipment equipment to accelerate the drying process. Mold will not grow over night, it is not expected. Reached out to asbestos; tile in the area - 2 areas in another part of the building (old asbestos) not near the area that was affected. There are a number of items that are needed: Air quality assessment; area has to dry out completely before it can be tested. No evidence of mold. Smell issues - ozone generator in there; that is contributing tothe smell. Repairs will begin as soon as NMPSIA approves it. We are the owner of the building, we lease it to JMA - daily upkeep is JMA - Board - approve their budget, governance is in place. Zero say on day to day operation. - Annual review of JMA - Betty Seeley - Consultant for PED and Charter School Authority. extensive experience with charters. Her report should be in by the end of the month. Streicly a pss throught on funding from the State. |
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6. BUSINESS
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6.A. ROUTINE AND REGULAR BUSINESS
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6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Laura Garcia, Chief Financial Officer
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6.A.2. Budget Adjustments for the month of March 2025
Presenter:
Laura Garcia, Chief Financial Officer
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6.A.3. Monthly Vendor Spend Reports
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4. Renewal RFP 2020-2021-06 Technology Support Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.5. Renewal RFP 2020-2021-18 Digital Records Management System
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.6. Renewal RFP 2021-2022-05 Food and Non-Food Supplies
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.7. Renewal RFP 2022-2023-08 Annual Audit Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.8. Renewal RFP 2022-2023-14 Electronic Timekeeping System
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.9. Renewal RFP 2023-2024-01 Property Management Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.10. Renewal RFP 2023-2024-09 Short-Cycle Assessment
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.11. Renewal RFP 2023-2024-11 HVAC Maintenance and Services
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.12. Renewal RFP 2024-2025-02 Middle School Yearbooks
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.13. Renewal RFP 2024-2025-03 High School Yearbooks
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.14. Approval of Carlsbad Municipal Schools Truancy Referral
Presenter:
Gerry C. Washburn, Superintendent
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6.A.14.a. Motion to approve Routine and Regular Business (ACTION)
Presenter:
Board President
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6.B. Title I Application - 2025-27 SY (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
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6.C. New Job Description - Family and Community Engagement Liaison (ACTION)
Presenter:
Carrie Boatwright, Director of Special Programs and Services
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6.D. MOU between CMS and NEA - Carlsbad High School - Senior End of Semester 2 Assessments and Grade Finalization (ACTION)
Presenter:
Heather Garner, Asst. Superintendent for Talent Acquisition and Development
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7. INSTRUCTION
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7.A. Skills USA National Leadership Conference (ACTION)
Presenter:
Steven Speyrer, Assistant Superintendent of Instruction
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8. ADMINISTRATION
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8.A. Second Reading and Adoption of Proposed Policy GE G-9400 Retiree Return to Work (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.B. Second Reading and Adoption of Proposed Policy GCQF-G-6100 Discipline, Suspension, Termination and Discharge of Professional Staff Members (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.C. Second Reading and Adoption of Proposed Policy GDQD G-9300 Discipline, Suspension, Termination and Discharge of Support Staff Members (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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8.D. First Reading of Proposed Policy ADB/ADC-A-0750 Drug, Alcohol, & Tobacco/Nicotine-Free Schools (NO ACTION REQUIRED).
Presenter:
Lavern Shan, Deputy Superintendent
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8.E. First Reading of Proposed Policy IIE I-4700 Student Schedules and Course Loads (No Action Required).
Presenter:
Lavern Shan, Deputy Superintendent
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8.F. First Reading of Proposed Policy IKF I-7350 Graduation Requirements (No Action Required).
Presenter:
Lavern Shan, Deputy Superintendent
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8.G. First Reading of Proposed Deletion of Policy JICG J-3000 Tobacco Use By Students-Smoking (No Action Required).
Presenter:
Lavern Shan, Deputy Superintendent
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8.H. First Reading of Proposed Policy JIC-J-2300 Student Conduct - (No Action Required).
Presenter:
Lavern Shan, Deputy Superintendent
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8.I. First Reading of Proposed Policy JLCD-J-5350 Administering Medicines to Students (No Action Required)
Presenter:
Lavern Shan, Deputy Superintendent
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8.J. First Reading of Proposed Policy KFA K-1700 Public Conduct on School Property (No Action Required).
Presenter:
Lavern Shan, Deputy Superintendent
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9. BOARD MEMBER COMMENTS:
Presenter:
Board President
Discussion:
Mr. Miller - ask students if they need anything to say or present to anyone who comes in.
Mr. Cornum - Ethni -- noticed school are not good at basketball or football - national anthem ECHS high School; different events, Cavemen Strong; veteran events - giving opportunities to students (choir) to present anthem and possibly half time performances. Glad you mentioned needing uniforms. Consistent financial support for the Choir. International events also. Students are representing also internationally. |
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10. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
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11. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters. The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
Discussion:
Motion to Dismiss to Executive Session to discuss Personnel matters by roll call vote. Ms. Wirth/yea; Mr. Cornum/yea, Mr. Miller/yea; Ms. Shirley/yea, Ms. McMillan/yea.
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12. RECONVENE OPEN SESSION - By Roll Call
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13. MOTION TO ADJOURN
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