June 18, 2024 at 6:00 PM - Regular Meeting
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1. Call to Order
Discussion:
Meeting was called to order by Vice President Trent Cornum
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2. Consideration to Approve Agenda
Presenter:
Board President
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3. Approval of Minutes of Previous Board of Education Meetings
Presenter:
Board President
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4. Opportunity for Audience
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting. Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote. |
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5. REPORTS/RECOGNITIONS 1) Superintendent's Report
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
There is no Superintendent's Report this evening.
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6. BUSINESS
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6.A. ROUTINE AND REGULAR BUSINESS
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6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Ursulita Vigil, Comptroller
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6.A.2. Budget Adjustments for the month of May, 2024
Presenter:
Ursulita Vigil, Comptroller
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6.A.3. Monthly Vendor Spend Reports
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.3.a. Motion to approve Routine and Regular Business (ACTION)
Presenter:
Board President
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6.B. Formal Contract Procurement Award - For Information ONLY. No Board action required.
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.C. AWARD Sole Source 40-S0011-24-CP108 (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.D. AWARD RFP 2023-2024-11 HVAC Maintenance and Services (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.E. AWARD RFP 2023-2024-12 Plumbing Services (MM-98) On-Demand (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.F. AWARD RFP 2023-2024-15 Financial Advisory Services (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.G. AWARD RFP 2023-2024-06 Integrated Pest and Weed Control Services (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.H. Designation of Chief Procurement Officer (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
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6.I. 2024-2025 District Operation Budget (ACTION)
Presenter:
Laura Garcia, Director of Finance
Discussion:
24-25 District Budget. Budget Highlights - Mandates as to what is included in the Budget Unit value will increase again and a budget adjustment will be brought to the Board. 1140 instructional hours and 180 instructional days. 3% salary increase for all employees in the District.
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6.J. 2024-2025 Jefferson Montessori Academy Budget (ACTION)
Presenter:
Laura Garcia, Director of Finance
Discussion:
Ms. Kelli Barta and Ms. Lorie Mitchell was JMA - Requesting approval of the 24-25 JMA Academy Budget. ELTP and K12 plus voluntarily for extra funding. Adding more days, but no funds. Budget is submitted in NM Dash. Projected low and conservatively to remain balanced and do not end of owing.
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6.K. Title II Application- 2024-25 SY (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
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6.L. Title IV Application - 2024-25 SY (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
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6.M. McKinney-Vento Education of Homeless Children and Youth Grant SY 2024-25 (ACTION)
Presenter:
Allison Hervol, Asst. Superintendent of Federal Programs
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6.N. To and From Transporation Contract (REVISED) (ACTION)
Presenter:
Matt Carlsen, Director of Operations
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6.O. New Job Description - Stage Manager (ACTION)
Presenter:
Matt Carlsen, Director of Operations
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6.P. New Job Description - Preschool Coordinator
Presenter:
Steven Starkovich, Asst. Superintendent of Special Program
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6.Q. FY25 Grant Application For IDEA-B Funding of Entitlement, Preschool and Charters (ACTION)
Presenter:
Steven Starkovich, Asst. Superintendent of Special Program
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6.R. New Job Description - School Safety and Security Specialist (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
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7. ADMINISTRATION
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7.A. First Reading - New Policy - Board Policy E-1000 Armed School Security Personnel
Presenter:
Lavern Shan, Deputy Superintendent
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7.B. Second Reading and Adoption of Proposed Policy BBA B-0200 Board Powers and Responsibilities (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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7.C. Second Reading and Adoption of Proposed Policy BE B-1400 School Board Meetings (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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7.D. Second Reading and Adoption of Proposed Policy BEDA B-1650 Notification of Board Meetings (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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7.E. Second Reading and Adoption of Proposed Policy BEDBA B-1750 Agenda Preparation and Dissemination (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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7.F. Second Reading and Adoption of Proposed Policy BEDG B-2100 Minutes (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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7.G. Second Reading and Adoption of Proposed Policy BEDH B-2150 Public Participation at Board Meetings (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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7.H. Second Reading and Adoption of Proposed Policy CB C-0100 Superintendent (ACTION)
Presenter:
Lavern Shan, Deputy Superintendent
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7.I. Agreement between the City of Carlsbad and Carlsbad Municipal Schools for Fiscal Year 2024-2025 (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
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7.J. Change of Date for the May 2025 Board Meeting (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
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7.K. Discussion of Board Participation in the Construction Planning Process.
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Update on Construction - seeking two volunteers to attend meetings for the CHS. grass fields at Riverside. Monterey teachers moving in today and tomorrow. CHs entrance - brick is being installed. ECEC Fence being install and shade structure also. AV -secure vestibule being installewd. CHS visitors locker room portable is being installed instead of under the stands. Constructors - road construction as far a they can to the irrigation ditch. Bridge is being constructed now and in October will be - March - April will have a new road going into Ocotillo. Sunset - two site layouts with staff. Architect and Engineers working on the options. CHS design - RFP for the architects is being done now. Nothing has been done (no decisions have been made). Walk through and be a part of that process (recommend board members batten) and can update at Board Meetings. Probably ten months for a proposed schematic. 17 months away from any kind of approval.
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7.L. Discussion of Proposed Ground Lease of Boyd Property for Workforce Housing.
Presenter:
Gerry C. Washburn, Superintendent
Discussion:
Ground Lease for Boys Property - asked for proposal and then we will discuss with the Board. Might be able to generated the money and will see what they bring. When lease expires we acquire what is on the property.
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8. BOARD MEMBER COMMENTS:
Presenter:
Board President
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9. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
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10. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters. The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
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11. RECONVENE OPEN SESSION - By Roll Call
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12. MOTION TO ADJOURN
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