July 18, 2023 at 6:00 PM - Regular Meeting
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1. Call to Order
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2. Consideration to Approve Agenda
Presenter:
Board President
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3. Approval of Minutes of Previous Board of Education Meetings
Presenter:
Board President
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4. Opportunity for Audience
Description:
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda. Comments will be limited to 2 minutes per subject. If further time is needed, concerns should be addressed to the Superintendent. Personnel matters will not be discussed in a public meeting. Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda. Action on Routine and Regular Business will be acted upon with one motion and one vote.
Discussion:
Ms. Tammy Hardt wanted to introudce herself as the newly elected President for NEA. Our goal is to create a positive partnership between, parents, teachers.
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5. REPORTS/RECOGNITIONS: None
Presenter:
Board President
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6. BUSINESS
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6.A. ROUTINE AND REGULAR BUSINESS
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6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:
Laura Garcia, Director of Finance
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6.A.2. Budget Adjustments for the month of June 2023
Presenter:
Laura Garcia, Director of Finance
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6.A.3. Monthly Vendor Spend Reports
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4. Formal Procurement Awarded Contracts
Presenter:
Crystal Gonzalez, Chief Procurement Officer
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6.A.4.a. Motion to Approve Routine and Regular Business
Presenter:
Board President
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6.B. AWARD RFP 2022-2023-15 School Crossing Guard Services (ACTION)
Presenter:
Crystal Gonzalez, Chief Procurement Officer
Discussion:
School Crossing Guiard Services - Request for proposal - one offeror
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6.C. 2021-2022 Audit Report (ACTION)
Presenter:
Laura Garcia, Director of Finance
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6.D. 2021-22 Audit Corrective Action Plan (ACTION)
Presenter:
Laura Garcia, Director of Finance
Discussion:
Robert Lemmon will be providing a presentation on the Audit. Results of report There are 3 reports provided to each Board Member and Superintendent. Auditors' Report - Unmodified - Best Opinion Available. GAGAS REport on Internal Control - there were some matters 5 items for the District; 7 items noted for JMA and 1 items noted for PCA. - Details of finds are provided in detail in the report. Unmodified Opinion - Child Nutrition Cluster 2 items notes. COVId-19 - few items.
IT services - additional technology services can be provided. and Controls around ACH (Audtomated Clearning House0 payment process - can provide training on best practices. GASB consultation - new standards are coming out regularly and they can assist in implantation, training, etc. Have on radar for the next year. - Additional charges would incur. |
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6.E. FY24 Monthly Budget Adjustments (ACTION)
Presenter:
Laura Garcia, Director of Finance
Discussion:
Woud like to contiue the process we were previously following.
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6.F. Approval of New Job Titles and Descriptions for the IT Department (ACTION)
Presenter:
Ronald Allen, Director of Technology
Discussion:
New Job Titles within the IT Department.- New positions Adding. 3 additional FTE the rest are just Title Change. - New:: IT systems manager, techno support rep, and systems administrator the remainder are title changes. Currently have 21-23 total employees. IT connect is outsourced and continues to provide the FireWalls. on going technology - will need an upgrade. improvements - major purchases - wiring at CHS. looking at higher end we need to progress technology wise. upgrading it will be around a million dollars. As schools are remodeled, technology upgrades are being put in as it goes. Technolgoy improvements and such are covered by Ed Tech notes which is acquired through oil and gas revenue.
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6.G. Salary as negotiated with USW (ACTION)
Presenter:
Lisa Robinson, Asst. Superintendent for Talent Acquisition and Development
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6.H. Salary as negotiated with AFT/CFUSE (subject to successful negotiation and ratification prior to the board meeting) ACTION
Presenter:
Lisa Robinson, Asst. Superintendent for Talent Acquisition and Development
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6.I. Salary Schedules not subject to negotiations (ACTION)
Presenter:
Lisa Robinson, Asst. Superintendent for Talent Acquisition and Development
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7. ADMINISTRATION
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7.A. Change of Dates for November and December, 2023 Board Meetings (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
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7.B. Authorization to Bid on Property At Auction (ACTION)
Presenter:
Gerry C. Washburn, Superintendent
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8. BOARD MEMBER COMMENTS
Presenter:
Board President
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9. ADVANCE PLANNING
Presenter:
Gerry C. Washburn, Superintendent
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10. EXECUTIVE SESSION: Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters. The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
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11. RECONVENE OPEN SESSION - By Roll Call
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12. MOTION TO ADJOURN
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