June 2, 2022 at 7:00 PM - Work Session

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on January 13, 2022 to begin at 7:00 PM to be held at the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ   OR  via Zoom Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845
 

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 
Marie Zengel

3. FLAG SALUTE

4. PRESENTATIONS

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

7. SUPERINTENDENT'S REPORT

7.A. Bullying/Suspensions

8. SCHOOL BUSINESS ADMIN/BOARD SECRETARY REPORT

9. COMMITTEE REPORTS

10. PUBLIC INPUT (CONSENT AGENDA ITEMS ONLY)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Quinones____Small____Walker____Zengel_____Dobak____Prouty___

13.A. Finance

13.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools, that the Board approve the transfers for the months ending May 31, 2022 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending May 31, 2022 in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of May 31, 2022, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

13.A.2) Bill List
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Ed approve the following Bill Lists:
 

13.B. Policy

13.B.1) Motion to approve the second reading of the following policies and regulations:
Policy/Regulation 5410 Promotion and Retention
Policy/Regulation 5440 Honoring Student Achievement

13.C. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following meeting minutes:

13.D. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

13.D.1) Approve Job Descriptions
Resolved upon the recommendation of the Superintendent, the Board approve the following job descriptions:

13.D.1)a. Assistant Principal and Technology 

13.D.1)b. Supervisor of Pupil Services and Special Programs

13.D.2) Motion to approve Erin Durborow as Assistant Principal/Supervisor of Technology, pending receipt of her Principal Certificate at a salary of $110,000, effective July 1, 2022 

13.D.3) Motion to approve Jessica Boyce as 4th Grade Teacher, Step 4-BA - $60,100, effective September 1, 2022.

13.D.4) Schedule B - Activity
Motion to approve the following Schedule B appointments for the 2022-23 school year:
 

13.D.5) Subsitute List 2022-2023
Motion to approve the attached Substitute List for the 2022-2023 school year.

13.D.6) Summer Reading (Revised)
Motion to approve the following staff for summer reading at the professional rate of $45 per hour:

Jessika Beahm  -  48 hours
Patti Bender  -  32 hours
Tracey Fawcett  -  32 hours
Samatha Gale  -  32 hours
Danielle Hofmann  - 16 hours
Caroline Kirk  -  32 hours
Reagan Ost  -  32 hours
Tracy Pawlowski  -  48 hours
Cathleen Sousa  -  16 hours
Michele Petrie  -  32 hours
Jennifer Yonney  -  16 hours
Lauren Tasy  -  32 hours
Lisa Mroz  -  32 hours
Nancy Evans (Coordinator): 25 hours

13.D.7) Curriculum Writing
Motion to approve the following staff for Curriculum Writing at a rate of $45 per hour through June 30, 2023.
Joe Olcott - 10 hours - ELA
Tanya Drake - 10 hours - Elementary Social Studies
Terry Travis - 10 hours - Instrumental Music

13.D.8) Center for Collaborative Classroom Summer Institute
Motion to approve the following staff to attend the Center for Collaborative Classroom Virtual Annual Summer Institute, June 22-23, 2022.  Maximum of 8 hours per day, at the contractual rate of $35 per hour.  
Matt Blazure
Jessica Boyce *
Nancy Evans
Tracey Fawcett
Danielle Hofmann
Erin Kelly
Terri Mitchell
Joe Olcott
Caitlyn Semanchik *
Lauren Tasy
Jennifer Yonney

*approval for up to 4 additional hours on June 21, 2022

Preconference only, June 21,  3.5 hours
Patricia Bender

Also attending:
Joy Dominic
Debbe Evans
Garth Ferrante
Kathy Griffith

13.D.9) Motion to approve Kim Breidt for 25 hours of summer work at her hourly rate.

13.D.10) Motion to approve Jeanne Lippincott, Middle School Math Teacher, Step 1-BA at a salary of $58,600 effective September 1, 2022, pending required documentation.

13.D.11) Motion to approve part-time custodial summer help at a rate of $15 per hour.

13.D.12) Motion to approve Jake Allshouse as substitute custodian at a rate of $18 per hour pending all required documents.

13.E. Finance and Facilities

13.E.1) Private School Tuition Contract

13.E.1)a. Resolved upon the recommendation of the Superintendent, the Board approve a 2022/2023 tuition contract with Somerset Hills Learning Institute in the amount of $128,047.50 for one student whose name is on file in the Business Office.

13.E.1)b. Resolved upon the recommendation of the Superintendent, the Board approve a Private School Extended School Year contract with  The Arc of Essex County from July 5, 2022 through August 19, 2022  in the amount of $4,350.  The student's name is on file in the Business Office.

13.E.1)c. Resolved upon the recommendation of the Superintendent, the Board approves a Private Tuition Contract with The Center School for Extended School Year Services in the amount of $8.885.80 for July and August 2022, the student's name is on file in the Business Office.

13.E.2) Approve Application for the 2021-2022 (FY22) Extraordinary Aid
Resolved upon the recommendation of the Superintendent, the Board approves the FY22 application for Extraordinary Aid.

13.E.3) New Jersey Insurance Group Safety Grant
Resolved upon the recommendation of the Superintendent, the Board accept the NJSIG 2022 Safety Grant Application to be applied to Technical & Professional Services.

13.E.4) Transfer of Current Year Surplus to Capital Reserve

13.E.4)a. WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and,

WHEREAS, the aforementioned statutes authorize procedures, under the authority of Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and

WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at year end, and

WHEREAS, the Alexandria Township Board of Education has determined that an amount not to exceed $500,000 may be available for such purpose to transfer.

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District’s School Business Administrator to make this transfer  with all applicable laws and regulations.

13.E.5) Transfer of Current Year Surplus to Maintenance Reserve

13.E.5)a. WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and,

WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and

WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Maintenance Reserve account at year end, and

WHEREAS, the Alexandria Township Board of Education has determined that an amount not to exceed $500,000 may be available for such purpose to transfer.

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District’s School Business Administrator to make this transfer with all applicable laws and regulations.

13.E.6) Transfer of Current Year Surplus to Emergency Reserve

13.E.6)a. WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permits a Board of Education to establish and/or deposit into certain reserve accounts at year end, and,

WHEREAS, the aforementioned statutes authorize procedures, under the authority of Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and

WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Emergency Reserve account at year end, and

WHEREAS, the Alexandria Township Board of Education has determined that an amount not to exceed $250,000 may be available for such purpose to transfer.

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District’s School Business Administrator to make this transfer with all applicable laws and regulations.

13.E.7)  Toilet Room Facilities for Early Intervention, Pre-Kindergarten and Kindergarten Classrooms - 2022-2023 School Year 
RESOLVED upon the recommendation of the Superintendent the Board approve the submission of an application alternate method of compliance, in accordance with N.J.A.C. 6A:26-6.2(h), 4ii, regarding toilet room access for Early Intervention, Pre-Kindergarten, and Kindergarten Classrooms for the 2022-2023 school year.

13.E.8) ARP HOMELESS II
The Alexandria Township (190020) herby resolves through a Board Resolution on 06/16/2022 not to apply for the following funds allocated under the Fiscal Year 2022.

13.E.9) Holland Township BOE Shared Services Contract
Motion to approve a Shared Service Agreement between Holland Township Board of Education and Alexandria Township Board of Education for Business and Facility Services effective July 1, 2022 pending Hunterdon County, NJ Department of Education and Holland Board of Education Contract approval.

13.F. Education

13.F.1) Student Teacher
Resolved upon the recommendation of the Superintendent, the Board approve McKayla Blazure, Student Teacher, to shadow the Speech Teachers during the Summer ESY Program pending all required documents.

14. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

   Confidential Matters by Law or Court Order
__Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
X_Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .