September 22, 2021 at 7:00 PM - Regular Meeting

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on April 22, 2021 to begin at 7:00 PM at the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ   OR  via Zoom Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845
 

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
Bradley Patkochis
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 

3. FLAG SALUTE

4. PRESENTATIONS

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

7. SUPERINTENDENT'S REPORT

7.A. Bullying / Suspensions

7.B. ATSD District Plan for Safe Return to In-Person Instruction & Continuity of Services

8. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT

9. COMMITTEE REPORTS

10. PUBLIC INPUT - (Agenda Items Only)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 5 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Patkochis____Quinones____Small____Walker____Dobak____Prouty___

13.A. Finance

13.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the months ending August 31, 2021 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending August 31, 2021 in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of August 31, 2021, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

13.A.2) Bill List
Resolved upon the recommendation of the Superintendent the Alexandria Township Board of Ed approve the following Bill List:
September 13 - September 21, 2021 - check #9838-9918 - $642,055.22

13.B. Policy

13.B.1) RESOLVED upon the recommendation of the Superintendent the Board approve the first reading of the following policy:
1648.13 School Employee Vaccination Requirements

13.B.2) RESOLVED upon the recommendation of the Superintendent the Board approve the second reading of the following policy:
P1648.11 Road to Recovery

13.C. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following meeting minutes:
August 19, 2021 Regular Minutes
August 19, 2021 Executive Minutes - Session 1 & 2
September 2, 2021 Regular Minutes
September 2, 2021 Executive Minutes 

13.D. Travel and Related Expenses Reimbursed
RESOLVED upon the recommendation of the Superintendent of the Alexandria Township Board of Education approves the attached list of requests for employee/Board Member travel in accordance with the School District Accountability Act. Only overnight stays are eligible for meal reimbursement. Mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code, and NJ Department of Treasury Guidelines. OMB Mileage Reimbursement Rate is $0.35.
 

13.D.1) Nancy Evans - NJ Branch International Dyslexia Assoc. -10/1/21-10/2/21 -$150.00

13.D.2) Nancy Evans - Intl. Dyslexia Assoc. Annual Reading, Literacy, & Learning Conference - 10/21/21 - 10/23/21 - $479.00

13.E. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

13.E.1) Holland Township BOE Facility Director Shared Contract
Motion to approve a Shared Service Agreement between Holland Township Board of Education and Alexandria Township Board of Education for Facilities Director effective on or about November 15, 2021 at a prorated cost of $55,000 per year.

13.E.2) Volunteer Coaches

13.E.2)a. Motion to approve Mrs. Prouty and Mr. Shaver as Field Hockey Volunteer Assistant Coaches for the 2021-2022 school year pending required documentation per Policy 9181.

13.E.2)b. Motion to approve Linda Bullock as a Volunteer Volleyball Assistant Coach for the 2021-2022 season.

13.E.3) Family Medical Leave Act
Motion to approve a leave of absence for employee #ST006 effective September 20, 2021 through November 17, 2021.

13.E.4) Custodian
Motion to approve Konnor Lippincott as substitute custodian for the 2021-2022 school year pending criminal history background check at a rate of $15 per hour.

13.E.5) Approval of EMC2, LLC Network Service Agreement
Resolved upon the recommendation of the Superintendent that the Board approve a Service Agreement between Alexandria Township Board of Education and EMC2, LLC not to exceed $10,000 for the 2021-2022 school year.
 

13.F. Finance and Facilities

13.F.1) Out of District Tuition Contract
RESOLVED upon the recommendation of the Superintendent the Board approve a 2021/2022 tuition contract with Washington Township Board of Education in the amount of $38,121.65 for tuition and related services for a student whose name is on file in the Business Office.

13.F.2) Preschool Tuition
Motion to approve 2021-2022 Tuition Contract Agreements for three preschool students, at a tuition rate of $6,250 per year. Names are on file in the Business Office (total 20).

13.G. Education

13.G.1) Safe Return to In-Person Instruction
Resolved upon the recommendation of the Superintendent, the Board approve the Alexandria Township School District's Plan for Safe Return to In-Person Instruction and Continuity of Services.

14. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

__Confidential Matters by Law or Court Order
__Purchase Property
__Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .