August 21, 2023 at 6:30 PM - Special Called Board Meeting and Public Meeting to Discuss Budget for 2023-2024 and Proposed Tax Rate for 2023
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I. CALL MEETING TO ORDER
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II. ROLL CALL
Description:
__ Norma Torres, President __ Benjamin Arjona, Vice-President
__ Rafael Garza, Secretary __ Martin Carrasco, Treasurer __ Raymundo Martinez, Member __ Luis Trejo Jr., Member __ Yesenia Ayala, Member __Xavier Salinas, Superintendent __Eden Ramirez, School Board Attorney |
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III. PLEDGE OF ALLEGIANCE, TEXAS PLEDGE AND OPENING PRAYER
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IV. PUBLIC MEETING FOR DISCUSSION OF PROPOSED BUDGET (2023-2024) AND PROPOSED TAX RATE FOR (2023)
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IV.A. Presentation on proposed budget and proposed tax rate
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IV.B. Public comments on proposed budget and proposed tax rate
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IV.C. Closing of public meeting
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V. AWARDS & RECOGNITION
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V.A. PATHS GRANT-Rio Grande Valley College-Certified Nurses Assistant Program |
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VI. SUPERINTENDENT'S REPORT
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VI.A. Announcements
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VI.A.1. Update on current number of student transfers
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VI.A.2. Leaders of Learning Professional Development August 2023
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VII. PUBLIC COMMENTS
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VIII. ACTION TAKEN ON CONSENT ITEMS:
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VIII.A. Approve minutes of Board Meetings: None
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VIII.B. Tax Collector's Report: None
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VIII.C. Advertisement of Bids/Quotes/Proposals:
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VIII.C.1. Pest Management Services Bid #23-24-01
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VIII.C.2. Discussion and possible action to solicit proposals for group medical insurance RFP #23-24-02. Fully insured or self funded, stop loss insurance, TPA services and PBM
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VIII.D. Consideration of Bids/Quotes/Proposals:
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VIII.D.1. Discussion and possible action to approve a one year extension for RFP #21-22-19 Property & Casualty Insurance: (Property, Equipment Breakdown, General Liability, Crime, Business Auto, School Board Legal Liability & Law Enforcement)
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VIII.E. Other:
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VIII.E.1. Financial Reports as of July 31, 2023
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VIII.E.2. Employee Handbook
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VIII.E.3. Quarterly Investment Report - May 2023
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VIII.E.4. Consider and take action on request for student to travel out-of-town/ overnight:
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VIII.E.4.a. The HECHS Band students are requesting permission to travel out of state for a national band festival contest. The event is Festival Disney and is held from March 8-10, 2024. The band would travel via charter buses and be chaperoned by the fine arts/band staff and band parents.
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IX. ACTION TAKEN ON INSTRUCTION AND STUDENT SUPPORT:
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IX.A. Discussion and possible action to approve Resolution #2023-06 for delegation of authority to the superintendent for expeditious and effective waiver request in the interest of district operations
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X. ACTION TAKEN ON FINANCE, HUMAN RESOURCES & OPERATIONS:
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X.A. Discussion and possible action to Order November 7, 2023 Voter-Approval Tax Rate Election.
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X.B. Consideration and take appropriate action on resolution #2023-08 establishing the Hidalgo Independent School District’s intention to reimburse itself for the prior lawful expenditure of funds relating to constructing and equipping various school district improvements from the proceeds of one or more series of tax-exempt obligations to be issued by the District for authorized purposes; authorizing other matters incident and related thereto; and providing an effective date
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X.C. Consideration and appropriate action on a resolution #2023-07 by the Board of Trustees of the Hidalgo Independent School District providing for the defeasance of certain currently outstanding District obligations; directing that the Board Secretary, or their designee, effectuate the redemption of these obligations; authorizing the execution of an escrow agreement; and other matters in connection therewith
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X.D. Consider and take approprate action to request financing quotes from the financial advisors for a maintenace tax note and/or a lease option with Tarkett sports Capital as recommended by the administration
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X.E. Consider and take appropriate action to award to Field Turf, a buyboard vendor, the improvements to the HS stadium field in the amount of $509,433
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X.F. Consider and take appropriate action to award to Field Turf, a buyboard vendor, the improvements to the HS baseball and softball fields in the amount of $2,088,657
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X.G. Discussion and possible action on recommendation of Superintendent on adoption of 2023-2024 Hidalgo ISD Official Budget
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X.H. Discussion and possible action to adopt Resolutions and Ordinance #2023-05 setting the Tax Rate of the Hidalgo Independent School District for the year beginning January 1, 2023 and ending December 31, 2023
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X.I. Discussion and possible action to approve payment application #10 for NM in the amount of $85,212.26 (Final Clouser)
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XI. CLOSED SESSION:
Description:
The Board may convene in Closed Session in accordance with the provisions of Texas Government Code, Sections 551.071 and 551.074
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XI.A. Consultation with School attorney to receive legal advice
Description:
(Section 551.071, Texas Government Code)
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XI.B. Personnel Matters:
Description:
(Section 551.074, Texas Government Code)
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XI.B.1. Discussion of Superintendent Recommendations concerning Employment,
Resignations, Reassignments, Retirements, Renewals, Non-Renewals,
Terminations, Staffing Status, discipline or to hearing complaints or
charges regarding personnel
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XII. RECONVENE IN OPEN SESSION:
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XIII. DISCUSSION AND POSSIBLE ACTION ON ITEMS DISCUSSED IN CLOSED SESSION:
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XIII.A. Personnel Matter:
Description:
(Section 551.071, Texas Government Code)
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XIII.A.1. Consideration of and Possible Action Regarding Superintendent's Recommendations Concerning Employment, Resignations, Reassignments, Retirements, Renewals, Non-Renewals, and Terminations, Staffing Status, discipline or to hearing complaints or charges regarding personnel
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XIV. CONSIDER ACTION ON:
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XV. ADJOURNMENT:
Description:
Agenda items may be considered, deliberated and/or acted upon in a different order than numbered above. The Board of Trustees of The Hidalgo ISD reserves the right to adjourn into Executive (Closed) Session at any time during the course of this meeting to discuss any of the items listed on this agenda as authorized by the Texas Open Meetings Act. No final action will be taken in Executive Session.
Public Input Policy: “During the meeting, the Hidalgo ISD will allow for an open public forum/ comment period. This comment period shall not exceed one-half hour (1/2) hour in length and each speaker will be allowed a maximum of five (5) minutes to speak. All individuals desiring to address the Hidalgo ISD must sign up to do so, prior to the open comment period. The purpose of this comment period is to provide the public an opportunity to address issues or topics that are under the jurisdiction of the Hidalgo ISD. For issues or topics which are not otherwise part of the posted agenda for the meeting, members may direct staff to investigate the issue or topic further. No action or discussion shall be taken on the issues or topics which are not part of the posted agenda for the meeting. Members of the public may be recognized on posted agenda items deemed appropriate by the President as the items are considered, and the same time limitations five (5) minutes applies.” |