October 20, 2026 at 6:30 PM - Regular Board Meeting

I. Determination of Quorum and Call to Order

II. Pledge of Allegiance

III. Reading of the Minutes

III.A. September 15, 2026 Special Public Hearing Meeting Minutes

III.B. September 15, 2026 Regular Meeting Minutes

IV. Citizens' Comments

V. Presentations

V.A. Reports from Board Committees

V.B. Board Calendar

VI. President's Report

VII. Financial Reports

VII.A. Monthly Financial Report

VII.B. 4th Quarter Investment Report

VIII. Special Items

IX. Consent Agenda

X. Matters Relating to General Administration

X.A. Approve purchase and installation of equipment for the Corporate Training Center in the Bay City Skilled Trades Facility ($12,510 (Special state appropriations - Skilled Trades))

X.B. Approve 12 months of Ellucian Premium Support Services to provide functional support related to Banner 9 SaaS implementation  ($144,000 (FY27 Current Operating Budget and Houston Endowment Implementation Grant))

X.C. Approve revised WCJC Local Policies ($150 (FY27 Current Operating Budget))

X.D. Approve the First Amendment to the Interlocal Cooperation Agreement with Fort Bend County authorizing the County to deducts its annual tax assessment and collection fees from WCJC's January property tax collections (N/A)

X.E. Approve a three-year renewal of network services through the Lonestar Education and Research Network ($273,940 (FY27 Current Operating Budget))

X.F. Notify the Board of Trustees that WCJC is the recipient of a Houston Endowment Implementation Grant ($3,000,000 (Grant award; no cost to institution))

XI. Matters Relating to Academic Affairs

XI.A. Authorize the donation of the College's surplus brick marquee sign, located at the Bay City Campus, to the Matagorda Industrial Resource Center (No cost to the College)

XII. Matters Relating to Access, Transfer and Completion

XII.A. Approval to seek proposals for a Customer Relationship Management (CRM) System ($300,000 (Year 1); $100,000 (Year 2); $100,000 (Year 3) (Contingent upon awarding of Houston Endowment Implementation Grant))

XII.B. Approval to seek proposals for a Virtual New Student Orientation Platform ($75,000 - (Year 1); $45,000 (Year 2); $35,000 (Year 3); Contingent upon awarding of Houston Endowment Implementation Grant))

XIII. Matters Relating to Finance

XIII.A. Approve the allocation of additional funds from the prior-year fund balance for outstanding fiscal year 2026 purchase order encumbrances ($55,473 (Unrestricted Operating Fund 25-26))

XIII.B. Adopt attached list of qualified brokers that are authorized to engage in investment transactions with Wharton County Junior College (N/A)

XIII.C. Approve the annual lawn care contract with Metropolitan Landscape for lawncare and grounds services ($114,750 (Current Operating Budget FY 2027))

XIII.D. Approve the proposal submitted by RockIT Consulting, LLC for a cloud-based telephone system, including a 15% project contingency ($190,620 one-time hardware and implementation costs (MIS Plant Fund); $67,111 per year for the term of the three-year agreement (Unrestricted Operating Funds))

XIII.E. Information Item:  Seek offers from the public for the sale of surplus or damaged property using an online auction (N/A)

XIII.F. Approve the transfer of $2,000,000 of unrestricted funds to the plant fund to support future facility needs ($2,000,000 (Unrestricted Fund to the Plant Repair and Replacement Fund))

XIV. Matters Relating to Information Technology

XV. Matters Relating to Personnel

XV.A. Office of President

XV.B. Office of Academic Affairs

XV.B.1. Fall 2026 Overloads

XV.B.2. Fall 2026 Department Head Compensation 

XV.B.3. Fall 2026 Division Chair Compensation

XV.C. Office of Access, Completion and Transfer

XV.C.1. Amber Barbee received a change in title/assignment from regular, full-time director of counseling and disability services, AA-AD6 to regular, full-time dean of students, AA-DEA, effective October 21, 2026

XV.D. Office of Finance

XV.E. Office of Information Technology

XVI. End of Consent Agenda

XVII. Information Items

XVII.A. Paid Professional Assignment for Shane Benich, interim chief informational officer duties, September 1, 2026 - November 30, 2026 - $3000.00

XVII.B. Paid Professional Assignment for Melissa Moore, COWs maintenance, Fall 2026 - $800.00

XVII.C. Paid Professional Assignment for Jesi Ramirez, assistant for college readiness math department, Fall 2026 - $3,200.00

XVII.D. Paid Professional Assignment for Amber Barbee, Student Success Acceleration Program Grant Support, September - December 2026 - $2,000.00

XVII.E. Paid Professional Assignment for Wendy Tamayo, Student Success Acceleration Program Grant Support, September - December 2026 - $2,000.00

XVIII. Executive Session

XIX. Consideration and possible action on items discussed in closed session

XX. Adjourn