March 25, 2025 at 6:30 PM - Regular Board Meeting
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. February 18, 2025 Regular Board of Trustee Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
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V. Special Items
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V.A. Reports from Board Committees
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V.B. Report on Board of Trustees Institute
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V.C. Update on Senior Citizens Program - Leigh Ann Collins
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VI. Presentations, Awards, and/or President's Report
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VI.A. Update on Physical Plant Projects - Mike Feyen
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. February 2025 Monthly Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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IX. CONSENT AGENDA
Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
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X. Matters Relating to General Administration
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XI. Matters Relating to the Office of the Executive Vice President
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XI.A. Approve the 2025 - 2026 Academic Calendar (no cost to the institution)
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XII. Matters Relating to Academic Affairs
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XII.A. Approve Senior Citizens Title III Contract for FY25 (10% of reimbursable units to be covered by fundraisers, donations, other grants)
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XIII. Matters Relating to Administrative Services
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XIII.A. Approve the recommended increase from Great Western Dining to the student's cafeteria board plan from $14.31 to $14.83 per day beginning with the fall 2025 ($396,000.00 - Auxiliary Fund Budget for 2025 - 2026)
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XIII.B. Approve the increase to board fees charged to students living on campus from $1,900.00 a semester to $1,950.00 a semester beginning with the fall of 2025 ($449,900.00 in revenue - Auxiliary Fund Budget for 2025 - 2026)
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XIII.C. Approval of Fiscal Year 2025 Budget Adjustments (N/A)
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XIII.D. Approve the proposal from Horizon International Group to lift and stabilize the building foundation, to include required exterior and interior repairs ($950,000.00 -- Transfer from the Plant Repair and Replacement Fund)
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XIII.E. Information Item
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XIII.E.1. Seek sealed proposals from college bookstore companies to manage and distribute class textbooks and study materials to students ($400,000.00 - Unrestricted Operating Budget for 2025 - 2026)
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XIV. Matters Relating to Information Technology
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XIV.A. Approve Purchase of Ticketing System - TeamDynamix ($76,780 - (to be transferred from the MIS Fund))
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XIV.B. Approve Hardware Refresh Cycle Initiative with the Purchase of 500 workstations ($559,210 - (to be transferred from the MIS Fund))
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XIV.C. Approve Hardware Purchase from the awarded TRUE Grant ($129,208.85 - money awarded from the TRUE Grant)
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XIV.D. Approve the elimination of the IT Functional Analyst position and the creation of the IT Systems Analyst position ($14,211 increase in salary from A-15 to AA-1 from AY 25 budget)
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XV. Matters Relating to Personnel
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XV.A. Board of Trustees
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XV.A.1. Approve contract actions as listed in the attached agenda brief
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XV.B. Office of President
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XV.B.1. Jonathan Jeter received a change in title/assignment from regular, full-time, Director of the WCJC Foundation, CA-15-13 to regular, full-time, Director of the WCJC Foundation and Advancement, CA-15-13, effective December 1, 2024
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XV.C. Office of Executive Vice President
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XV.D. Office of Academic Affairs
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XV.D.1. Jennifer Boyd employed as regular, full-time instructor of associate degree nursing, FAC-1-30, effective April 1, 2025
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XV.E. Office of Administrative Services
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XV.F. Office of Information Technology
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XVI. END OF CONSENT AGENDA
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XVII. Paid Professional Assignments
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XVII.A. Information Item:
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XVII.A.1. Paid Professional Assignment for Doug Baumgarten, additional duties related to facilities management, March 1, 2025 - April 30, 2025 - $2,400.00
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XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVIII.A. Discuss President Betty McCrohan Employment, including possible Retirement and Mutual Separation Agreement
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XVIII.B. Discuss Search Process for Interim President
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XIX. Consideration and possible action on items discussed in closed session
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XIX.A. Accept Notice of Retirement of President Betty McCrohan and Authorize Board Chair to Negotiate and Execute Mutual Separation Agreement with President Betty McCrohan
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XIX.B. Authorize Board Chair to Negotiate and Execute an Agreement with Firm to Assist in Search for Interim President
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XX. Discuss Matters Relating to Formal Policy
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XXI. Adjourn
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