November 19, 2024 at 6:30 PM - Regular Board Meeting
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. October 15, 2024 Board of Trustee Regular Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
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V. Special Items
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V.A. Approve the external audit FY 2024
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V.B. Approve to cancel the December 17, 2024 Board of Trustee meeting
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V.C. Overview of the Senior Citizen's Program - Leigh Ann Collins
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V.D. Reports from Board Committees
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VI. Presentations, Awards, and/or President's Report
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VI.A. Retirement Resolution for Zina Carter
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VI.B. Retirement Resolution for Tim Guin
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VI.C. Retirement Resolution for Gus Wessels
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VII. Student Success
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VII.A. Fall 2024 Institutional Effectiveness Newsletter - Dr. Amanda Allen
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. October 2024 Monthly Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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IX. CONSENT AGENDA
Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
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X. Matters Relating to General Administration
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X.A. Notify the Board of Trustees that WCJC has been awarded funding from the Johnson Foundation for direct scholarships to students in the Allied Health Programs ($350,000.00 - award amount; no cost to the institution)
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X.B. Recommend approval of a RESOLUTION to honor Senator Joan Huffman, Texas District 17, for meritorious service in support of Wharton County Junior College students, staff, and the communities it serves (None)
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X.C. Approve the new funding and reporting structure for the Director, WCJC Foundation ($54,860 annually - WCJC Current Operating Fund ($41,145 for FY25))
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X.D. Recommend the college and board evaluate the financial viability of the Senior Citizen's program. (N/A)
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XI. Matters Relating to the Office of the Executive Vice President
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XI.A. Notify the Board of Trustees that WCJC has been awarded the Texas Workforce Commission (TWC) Automotive Grant ($331,104.00 - award amount; no cost to the institution)
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XI.B. Approve the 2025 - 2026 Academic Calendar (No cost to the institution)
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XII. Matters Relating to Academic Affairs
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XII.A. Approve ADN Student Technology Fee Increase of $239 per semester, effective spring 2024 (No cost. Estimated revenue from increased fees is $114,720 to offset the ATI system cost, ($239 X 4 semesters X 120 students)
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XIII. Matters Relating to Administrative Services
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XIII.A. Approve the proposal from RDI Mechanical for the replacement of the 2 HVAC units for the Gene Bahnsen Gymnasium and 2 of the Fitness Center HVAC units ($297,274.60 - Transfer from the Plant Repair and Replacement Fund)
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XIII.B. Approve the proposal from Brazos Urethane for the reproofing of main part of the roof for the Gene Bahnsen Gymnasium ($344,780.00 total - $212, 423.00 plus the alternate, $132,357.00 - Transfer from the Plant Repair and Replacement Fund)
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XIII.C. Approve the proposal from Brazos Urethane for the reroofing of the J.M. Hodges Learning Center ($933,388.00 - Transfer from the Plant Repair and Replacement Fund)
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XIII.D. Approval of Fiscal Year 2024 Budget Adjustments for the 4th quarter period June 1, 2024 - August 31, 2024 (N/A)
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XIV. Matters Relating to Information Technology
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XIV.A. Approve the RockIT proposal to complete Phase 2 of the WCJC network infrastructure upgrade on the Richmond Campus ($136,781.09 - Current Operating Budget)
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XIV.B. Approve the upgrade of instructional technology, classroom reconfiguration, and Phase 3 of the WCJC network infrastructure upgrade on the Richmond Campus ($87.000.00 - Transfer from the MIS Fund)
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XV. Matters Relating to Personnel
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XV.A. Board of Trustees
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XV.B. Office of President
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XV.C. Office of Executive Vice President
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XV.D. Office of Academic Affairs
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XV.D.1. Toni Biezugbe received a salary adjustment per BOT approval on 10/15/2024 from regular, full-time instructor of associate degree nursing, FAC-1-21 to regular, full-time instructor of associate degree nursing, FAC-1-31, effective November 1, 2024
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XV.D.2. Sandra Davis received a salary adjustment per BOT approval on 10/15/2024 from regular, full-time instructor of associate degree nursing, FAC-1-38 to regular, full-time instructor of associate degree nursing, FAC-1-48, effective November 1, 2024
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XV.D.3. Patricia Korenek received a salary adjustment per BOT approval on 10/15/2024 from regular, full-time instructor of associate degree nursing, FAC-1-42 to regular, full-time instructor of associate degree nursing, FAC-1-52, effective November 1, 2024
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XV.D.4. Sheena Olatunde employed as regular, full-time instructor of associate degree nursing, FAC-1-30, effective November 20, 2024
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XV.D.5. Baylee Ross received a salary adjustment per BOT approval on 10/15/2024 from regular, full-time instructor of associate degree nursing, FAC-1-16 to regular, full-time instructor of associate degree nursing, FAC-1-26, effective November 1, 2024
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XV.D.6. Anna Swayer received a salary adjustment per BOT approval on 10/15/2024 from regular, full-time instructor of associate degree nursing, FAC-1-22 to regular, full-time instructor of associate degree nursing, FAC-1-32, effective November 1, 2024
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XV.D.7. Andrea Shropshire received a salary adjustment per BOT approval on 10/15/2024 from regular, full-time instructor of associate degree nursing, FAC-7-36 to regular, full-time instructor of associate degree nursing, FAC-7-46, effective November 1, 2024
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XV.D.8. Tri Le received an extension as temporary instructor of Mathematics, FAC-1-5, effective January 6, 2025
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XV.E. Office of Administrative Services
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XV.E.1. Rachel Cavazos recieved a change in title/assignment from regular, full-time assistant director of financial aid, AA-1-12 to regular, full-time financial accountant, AA-1-12, effective November 20, 2024
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XV.F. Office of Information Technology
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XVI. END OF CONSENT AGENDA
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XVII. Paid Professional Assignments
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XVII.A. Information Item:
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XVII.A.1. Paid Professional Assignment for Doug Baumgarten, additional duties related to facilities management, November 1, 2024 - December 31, 2024 - $2,400.00
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XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVIII.A. President's Evaluation
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XIX. Consideration and possible action on items discussed in closed session
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XX. Discuss Matters Relating to Formal Policy
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XXI. Adjourn
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