October 15, 2024 at 6:30 PM - Regular Board Meeting
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. September 17, 2024 Board of Trustee Regular Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
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V. Special Items
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V.A. Reports from Board Committees
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VI. Presentations, Awards, and/or President's Report
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VI.A. Introduction of new Vice President of Information Technology, Kettida Vasiknanon
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VI.B. Physical Plant Report - Mike Feyen
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. September 2024 Monthly Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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VIII.C.1. September 3, 2024 Faculty Council Meeting Minutes
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IX. CONSENT AGENDA
Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
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X. Matters Relating to General Administration
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X.A. Approve Modern Campus to provide DataBank Hosting Services for the College's Website ($15,750.00 - FY2025 Annual Operating Budget)
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XI. Matters Relating to the Office of the Executive Vice President
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XI.A. Approve the acquisition of EdSights Retention Solution Software to support student engagement and retention through AI communications ($41,888.00 annual subscription for three years-all costs to be paid using THECB SSAP Grant Award funds)
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XI.B. Approve the new reporting structure for the Office of Admissions and Registration (No cost; all positions were budgeted as part of the FY25 budget)
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XI.C. Approve the hiring of two additional recruiters to increase outreach in Fort Bend County ($82,388.00 - $95,720.00 increase to the FY25 Recruitment budget)
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XI.D. Notify the Board of Trustees that WCJC has been awarded the Texas Higher Education Coordinating Board - Student Success Acceleration Program Grant ($250,000.00-award amount; no cost to the institution)
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XI.E. Notify the Board of Trustees that WCJC has been awarded the Texas Higher Education Coordinating Board - Texas Reskilling and Upskilling through Education Grant ($280,000.00 (award amount; no cost to the institution))
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XII. Matters Relating to Academic Affairs
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XII.A. Approve New 12-Month Paramedic Instructor Position, effective spring 2025 ($43,157-$47,602 for 8 months in AY25 from unused salaries from vacant positions)
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XII.B. Approve receipt of Federal funding from the Carl D. Perkins Career and Technical Education Act of 2006 ($159,099 - no cost to the college. Grant funds will be deposited for expenditure from the Current Restricted Fund)
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XII.C. Approve Market Stipend for Full-Time (FT) ADN Faculty, effective November 1, 2024 (Additional $60,800.00 for AY25 from unused salaries from vacated positions)
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XII.D. Information Item
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XII.D.1. Review the fifth and final year of the Department of Education Title V Developing Hispanic Serving Institutions Grant, Career and Transfer Center ($600,000.00 in year 5 (October 1, 2024 - September 30, 2025))
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XIII. Matters Relating to Administrative Services
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XIII.A. Adopt attached list of qualified brokers that are authorized to engage in investment transactions with Wharton County Junior College (N/A)
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XIII.B. Recommend approval of the allocation of prior year funds for 2024 outstanding encumbrances ($948,751.76 - Unrestricted Operating Fund for 2024-2025)
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XIII.C. Approve the lease agreement with Seamless Solutions for copiers and software located in the various buildings on the Wharton, Sugar Land, Richmond, and Bay City campuses ($64,447.20 - Current Unrestricted Operating Budget 2024 - 2025)
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XIII.D. Information Item
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XIII.D.1. Seek proposals from companies holding approved State of Texas Cooperative roofing contracts for the replacement of the roof on the J M Hodges Library (Plant Repair and Replacement Fund)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.C. Office of Executive Vice President
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XIV.C.1. Shane Benich received a change in title/assignment from Jr. system administrator, A-8-5 to assistant director of technical services, AA-1-5, effective August 1, 2024
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XIV.C.2. Lori Saucedo received a change in title/assignment from associate help desk manager, A-1-6 to IT project manager, A-8-6, effective August 1, 2024
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XIV.D. Office of Academic Affairs
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XIV.D.1. Fall 2024 Division Chair Compensation
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XIV.D.2. Fall 2024 Department Head Compensation
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XIV.D.3. Jenna Hession employed as regular, full-time instructor of vocational nursing, FAC-1-3, effective October 21, 2024
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XIV.D.4. Annette Gajewsky-Maly employed as temporary, full-time title V HSI academic advisor for financial literacy, A-5-10, effective October 21, 2024
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XIV.D.5. Patricia Garcia-Estrada received a change in contract length as regular, full-time Dental Hygiene Instructor/Supervising Dentist, FAC-7-48 (10 1/2 months), to regular, Dental Hygiene Instructor/Supervising Dentist, FAC-7-48 (9 months), effective November 1, 2024
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XIV.E. Office of Administrative Services
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.A.1. Paid Professional Assignment for Cynthia Ward, Assisting in the Business Office/Finance areas with the Executive Administration reorganization while advertising for the VP of Administrative Service, September 1, 2024 - October 31, 2024 - $4,000.00
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XVI.A.2. Paid Professional Assignment for Karl Johnson, EMS Program Simulation Lab Coordinator, Fall 2024 - $2,100.00
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XVI.A.3. Paid Professional Assignment for Julieta Rodriguez, Assistant Department Head - English, Fall 2024 - $2,100.00
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XVI.A.4. Paid Professional Assignment for Jessi Snyder, Assistant Department Head, Fall 2024 - $2,100.00
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XVI.A.5. Paid Professional Assignment for Kerri Novak, Additional duties/responsibilities due to HR vacancy, October - December 2024 - $2,250.00
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XVI.A.6. Paid Professional Assignment for Brian Trinh, Chemical Hygiene Officer, Fall 2024 - $2,100.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVII.A. President's Evaluation
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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