November 14, 2023 at 5:00 PM - Regular Meeting
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1. CALL TO ORDER
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2. PUBLIC COMMENTS
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3. CLOSED SESSION
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3.A. Private consultation with the Board's attorney (TCG 551.071)
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3.B. Discussing or deliberating purchase, exchange, lease or value of real property (TCG 551.072)
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3.C. Discussing or deliberating negotiated contract for prospective gift or donation to the school district (TCG 551.073)
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3.D. Discussing or deliberating appointment, employment, evaluation, reassignments, duties, discipline, or dismissal of an employee (TCG 551.074)
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3.E. Discussing or deliberating the deployment, or specific occasions for implementation of security personnel or devices; or a security audit (TCG 551.076)
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3.F. Discussing or deliberating discipline of a public school child or employee complaint against another employee (TCG 551.082)
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3.G. Discussing or deliberating a public school child which reveals personally identifiable information (TCG 551.0821)
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3.H. Investigation; exclusion of witness from a hearing during examination of another witness (TCG 551.084)
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3.I. Discussing economic development negotiations or offer of financial or other incentive to business prospects (TCG 551.086)
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4. RECONVENE IN OPEN SESSION
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5. INVOCATION & PLEDGES
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5.A. Invocation
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5.B. Pledges
Presenter:
Dr. Shorr Heathcote
Description:
Students from Highland Park High School will present the pledges.
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5.B.1) Pledge of Allegiance
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5.B.2) Texas Pledge of Allegiance
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6. RECOGNITIONS
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6.A. ACFR Cover Artist
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6.B. HPMS All-Region Orchestra Students
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6.C. HPMS Lady Raider Volleyball District Champs
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7. BOARD REPORTS
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8. SUPERINTENDENT REPORT
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9. CONSENT AGENDA
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9.A. Gifts for November 2023
Description:
The recommendation is that the Highland Park Independent School District Board of Trustees approves the following gifts presented for November 2023.
Attachments:
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9.A.1) Acceptance of Gifts
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9.A.1)A) Highland Park ISD
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9.A.1)A)(1) Highland Park Education Foundation
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9.A.1)B) Robert S. Hyer Elementary School
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9.A.1)B)(1) Hyer PTA
Attachments:
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9.A.2) Reported Gifts
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9.A.2)A) Highland Park High School, McCulloch Intermediate, Highland Park Middle School, University Park Elementary
Attachments:
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9.B. Human Resources Report
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9.C. Human Resources Report Addendum
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9.D. Early Learning Coordinator Stipend
Description:
District aministration is recommending the addition of an Early Learning Coordinator stipend to help with PreK and Preschool requirements. A comprehensive list of duties and responsibilties can be found on the attached job description.
Attachments:
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9.E. Minutes of the HPISD Board of Trustees Regular Meeting Held on October 17, 2023
Attachments:
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9.F. Minutes of the HPISD Board of Trustees Special Meeting Held on October 24, 2023
Attachments:
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9.G. Minutes of the HPISD Board of Trustees Special Meeting Held on October 31, 2023
Attachments:
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9.H. DEC (LOCAL) Revisions
Description:
The policy committee has reviewed DEC(LOCAL) and is bringing this revised document to the Board for consideration.
Attachments:
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9.I. FNG (LOCAL) Revisions
Description:
The policy committee has reviewed FNG(LOCAL) and is bringing this revised document to the Board for consideration.
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9.J. SB 763
Description:
The policy committee has reviewed the resolution and is bringing it to the Board for consideration.
Attachments:
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9.K. Consider and Approve the Delivery Method for the Middle School HVAC Project
Description:
A significant portion of the MS/MIS HVAC system has equipment installed when the building was originally constructed in 1996. The equipment is now at or beyond its intended life cycle. Administration recommends a full replacement of equipment during the summer 2024. Administration is recommending using the job order contract delivery method, utilizing an interlocal agreement with a purchasing cooperative, as providing the best value for the project.
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9.L. Consider and Approve EMA Engineering & Consulting, Inc., as the District's Engineer for the Middle School HVAC Project and Delegate Authority to the Superintendent or his Designee to Negotiate a Contract
Description:
A significant portion of the MS/MIS HVAC system has equipment installed when the building was originally constructed in 1996. The equipment is now at or beyond its intended life cycle. Administration recommends a full replacement of equipment during the summer 2024. Administration is requesting approval of Estes McClure & Associates (EMA) as the designing engineering firm for the project via a professional services agreement. Pending approval by the Board, the Facility Services team will work with EMA to begin design planning for a full upgrade/replacement of all original HVAC equipment at the campus.
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9.M. Consider and Approve E3 Entegral Solutions, Inc., as the District’s Contractor for the Middle School HVAC Project through The Interlocal Purchasing System (TIPS) Contract No. 210205- Trades, Labor, and Materials (job order contract), and Delegate Authority to the Superintendent or his Designee to Negotiate a Contract with E3 Entegral Solutions, Inc.
Description:
A significant portion of the MS/MIS HVAC system has equipment installed when the building was originally constructed in 1996. The equipment is now at or beyond its intended life cycle. Administration recommends a full replacement of equipment during the summer 2024. Administration is requesting approval of E3 Entegral Solutions, Inc. as the contractors for the project via The Interlocal Purchasing System (TIPS) Contract No. 210205 - Trades, Labor, and Materials (JOC). Pending approval by the Board, the Facility Services team will work with E3 to begin planning for a full upgrade/replacement of all original HVAC equipment at the campus.
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9.N. Consider and Possible Action to Adopt Prevailing Wage Rates in Connection with Construction Projects
Description:
The Davis-Bacon and Related Acts apply to contractors and subcontractors performing on federally funded or assisted contracts in excess of $2,000 for the construction, alteration, or repair of public buildings or public works. Davis-Bacon Act and Related Act contractors and subcontractors must pay their laborers and mechanics employed under the contract no less than the locally prevailing wages and fringe benefits for corresponding work on similar projects in the area
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9.O. 2023-24 Budget Amendment
Description:
The proposed amended General Fund budget for 2023-24 is included.
Attachments:
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9.P. CIP and DIP Approval
Description:
Texas Education Code requires that each school district and campus develop an improvement plan with established objectives based on the TAPR (Texas Academic Performance Report). These objectives are approved by the local board of trustees and are published on the district website. For the 23-24 school year, campuses also used the Superintendent Entry Plan as a foundation for campus goals and objectives.
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9.Q. New Course Proposals
Description:
Each fall, secondary principals and campus leaders are encouraged to take a look at the list of courses being offered to students and make recommendations for changes for the upcoming school year. This year, Highland Park High School has submitted two new courses that they would like to see added to the 24-25 course selection guide. Details about each course can be found in the attached documents. After discussing these courses with district leadership, we recommend the addition of these courses. In alignment with Board Policy EH(LOCAL), we are asking the board to consider approving these two courses.
Attachments:
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9.R. Candidate for Early Graduation
Description:
Board policy EIF (LEGAL) states that a student who completes all requirements for high school graduation prior to the end of the school year of his/her graduation cohort may be eligible to apply for Early Graduation. A student is considered a graduate upon teacher submission of final grades and confirmation of completion of community service. One student has applied for mid-year graduation and is scheduled to complete all graduation requirements 12/15/23: Noah Perhirin. A final step is for the Board of Trustees to approve this student's request for early graduation.
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10. INFORMATION ITEMS
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10.A. Superintendent Entry Plan Update
Presenter:
Dr. Mike Rockwood
Description:
Dr. Rockwood will provide an update on the status and work being done on the Superintendent Entry Plan.
Attachments:
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11. CLOSED SESSION
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11.A. Private consultation with the Board's attorney (TCG 551.071)
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11.B. Discussing or deliberating purchase, exchange, lease or value of real property (TCG 551.072)
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11.C. Discussing or deliberating negotiated contract for prospective gift or donation to the school district (TCG 551.073)
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11.D. Discussing or deliberating appointment, employment, evaluation, reassignments, duties, discipline, or dismissal of an employee(TCG 551.074)
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11.E. Discussing or deliberating the deployment, or specific occasions for implementation of security personnel or devices; or a security audit (TCG 551.076)
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11.F. Discussing or deliberating discipline of a public school child or employee complaint against another employee (TCG 551.082)
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11.G. Discussing or deliberating a public school child which reveals personally identifiable information (TCG 551.0821)
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11.H. Investigation; exclusion of witness from a hearing during examination of another witness (TCG 551.084)
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11.I. Discussing economic development negotiations or offer of financial or other incentive to business prospects (TCG 551.086)
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12. RECONVENE IN OPEN SESSION
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13. CLOSED SESSION ACTION ITEMS ( IF NECESSARY)
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13.A. Consider Action on Level III Grievance
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14. ADJOURNMENT
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