July 12, 2016 at 6:00 PM - Regular
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I. CALL MEETING TO ORDER
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II. PLEDGE OF ALLEGIANCE
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III. ROLL CALL
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Ms. Lupita Fuentes, President / Mrs. Hilda P. Martinez, Vice-President / Dr. Hector Alvarez, Secretary,/ Ms. Glenna Purcell, Trustee / Mr. Ignacio J. Saucedo, Trustee / Mr. Humberto Torralba II, Trustee / Mr. Rudy Bowles, Trustee / Mr. Gilberto Gonzalez, Superintendent / Mr. Richard Strieber, Attorney
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IV. CITIZENS' COMMUNICATION / RECOGNITIONS
Description:
According to EPISD Board Policy BED (Local) Board Meeting: Public Participation, only those persons (on the list) who request to speak shall be heard. The speaker shall limit remarks to three minutes, unless, this limit is waived by the board. The Board shall allot no more than 40 minutes for the Citizens’ Communication portion of the meeting. Complaints and concerns for which other resolution channels are provided shall be directed through those channels. These complaints include complaints on the following subjects: employee complaints, termination of employment, student complaints, removal to alternative education program, and expulsion. If the Board President determines that a person has not attempted to resolve a matter administratively, the person shall be directed to the appropriate policy for attempted resolution before bringing the matter to the Board. Complaints against specific employees or officers of EPISD shall be heard in Closed Meeting, as authorized by the Texas Government Code Title 5-Section: 551.074 (1) and (2). If your topic concerns complaints against specific employees or officers, please note this on the sign-up sheet. You must make your points on issues in a constructive and courteous fashion pursuant to Robert’s Rules of Order.
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V. DISTRICT REPORTS / PRESENTATIONS
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V.1) Financial Report
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V.2) Utility Report
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V.3) Tax Collection Report
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V.4) Report on Management Fees for State purchase contracts, interlocal agreements and purchasing cooperatives.
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V.5) Review Investment Officer's Quarterly Report of Investment Transactions for all Funds for the Quarter ended May 31, 2016
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VI. ACTION ITEMS
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VI.1) Consider and take appropriate action on the request to approve the filing of an application for a Regional Solid Waste Grants Program with the Middle Rio Grande Development Council.
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VI.2) Consider and take appropriate action on the request to approve the Memorandum of Understanding between Eagle Pass ISD and SWTJC Workforce and Training Development to provide EPHS and CCWHS Health Science Students the opportunity to obtain certification for Certified Nurse's Aide and/or Phlebotomy Technician and/or Electrocardiography Technicians.
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VII. CONSENT ITEMS
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VII.1) Consider and take appropriate action on the request to approve the renewal of annual Software Support and Maintenance Agreement Contracts.
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VII.2) Consider and take appropriate action on the request to approve a Memorandum of Understanding between the Eagle Pass ISD and Kids are First, Inc. Head Start/Early Head Start Program.
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VII.3) Consider and take appropriate action on the request to extend and renew award Sealed Bid No. 160106 for Art and Paper Supplies, contingent on Vendor completing Form 1295 as required by State Law, and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.4) Consider and take appropriate action on the request to extend and renew Sealed Bid No.160206 for Athletic Trainer/Nurse Supplies and Equipment, contingent on Vendor completing Form 1295 as required by State Law, and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.5) Consider and take appropriate action on the request to extend and renew Sealed Bid No. 160306 Athletic/Physical Education Supplies and Equipment, contingent on Vendor completing Form 1295 as required by State Law, and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.6) Consider and take appropriate action on the request to extend and renew Sealed Bid No.160406 for automotive/fleet parts and equipment, contingent on Vendor completing Form 1295 as required by State Law, and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.7) Consider and take appropriate action on the request to extend and renew Sealed Bid No. 160506 for awards and incentives, contingent on Vendor completing Form 1295 as required by State Law, and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.8) Consider and take appropriate action on the request to extend and renew Sealed Bid No.160606 for Custodial Supplies and Equipment, contingent on Vendor completing Form 1295 as required by State Law, and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.9) Consider and take appropriate action on the request to extend and renew Sealed Bid No.160706 for Food Service Supplies and Equipment, contingent on Vendor completing Form 1295 as required by State Law, and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases or goods or services as per Board Policy CH.
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VII.10) Consider and take appropriate action on the request to extend and renew Sealed Bid No.160806 for genera/office supplies, furniture and equipment, contingent on Vendor completing Form 1295 as required by State Law, and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.11) Consider and take appropriate action on the request to extend and renew Sealed Bid No.160906 for Hardware/Maintenance Supplies and Equipment, contingent on Vendor completing Form 1295 as required by State Law, and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.12) Consider and take appropriate action on the request to extend and renew Sealed Bid No.161006 for Instructional Supplies and Materials, contingent on Vendor completing Form 1295 as required by State Law, and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases or goods or services as per Board Policy CH.
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VII.13) Consider and take appropriate action on the request to extend and renew Sealed Bid No.161106 for library, reference and multimedia materials, contingent on Vendor completing Form 1295 as required by State Law, and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.14) Consider and take appropriate action on the request to extend and renew Sealed Bid No.161206 for Technology Supplies and Equipment, contingent on Vendor completing Form 1295 as required by State Law, and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.15) Consider and take appropriate action on the request to award Sealed Proposal No.170106 for technology hardware supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.16) Consider and take appropriate action on the request to award Sealed Proposal No.170206 for janitorial supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.17) Consider and take appropriate action on the request to award Sealed Proposal No.170306 for office and teaching supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.18) Consider and take appropriate action on the request to award Sealed Proposal No.170406 for cafeteria food and supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.19) Consider and take appropriate action on the request to award Sealed
Proposal No.170606 for tortillas and the Board
delegates the Superintendent or Designee the authority to make related
budgeted purchases of goods or services as per Board Policy CH.
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VII.20) Consider and take appropriate action on the request to award Sealed Proposal No.170706 for ambulance transportation services and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.21) Consider and take appropriate action on the request to award Sealed
Proposal No.170806 for charter bus transportation services and the Board
delegates the Superintendent or Designee the authority to make related
budgeted purchases of goods or services as per Board Policy CH.
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VII.22) Consider and take appropriate action on the request to award Sealed Proposal No.170906 for security alarm/camera system and maintenance support and the Board delegates the Superintendent of Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.23) Consider and take appropriate action on the request to award Proposal No.171006 for Stop-Loss Reinsurance only for Health Benefit Program for a Five-Year Period starting September 1, 2016 and the Board delegates the Superintendent or Designee the authority to make related budgeted purchase of goods or services as per Board Policy (CH).
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VII.24) Consider and take appropriate action on the request to award Proposal No.171106 for Stop-Loss Reinsurance only for Worker's Compensation Program for a Five-Year Period starting September 1, 2016 and the Board delegates the Superintendent or Designee the authority to make related budgeted purchase of goods or services as per Board Policy (CH).
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VII.25) Consider and take appropriate action on the request to award Proposal No.171206 for Student Athletic Insurance and the Board delegates the Superintendent or Designee the authority to make related budgeted purchase of goods or services as per Board Policy (CH).
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VII.26) Consider and take appropriate action on the request to award Proposal No.171306 Music Instruments and Supplies and the Board delegates the Superintendent or Designee the authority to make related budgeted purchase of goods or services as per Board Policy (CH).
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VII.27) Consider and take appropriate action on the request to approve the purchase of fuel for the 2016-2017 school year in accordance to Board Policy CH and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.28) Consider and take appropriate action on the request to approve, in accordance with Board Policy CH, the Interlocal Agreement to participate in the Education Service Center Region 20 Purchasing Cooperative and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.29) Consider and the appropriate action on the request to approve the purchase of Produce for the 2016-2017 school year in accordance to Board Policy CH and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.30) Consider and take appropriate action on the request to approve, in accordance with Board Policy CH, the Interlocal Agreement and Resolution to participate in the PACE Purchasing Cooperative as administered by the Education Service Center Region 13 and Region 20 Purchasing Cooperative 2014 and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.31) Consider and take appropriate action on the request to approve, in accordance with Board Policy CH, the Interlocal Agreement to participate in the Houston-Galveston Area Council Governments Cooperative Purchasing Program and
the Board delegates the Superintendent or Designee the authority to make
related budgeted purchases of goods or services as per Board Policy CH.
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VII.32) Consider and take appropriate action on the request to approve, in
accordance with Board Policy CH, the Interlocal Agreement to participate
in the Texas Department of Information Resources (DIR) State Purchasing Cooperative and
the Board delegates the Superintendent or Designee the authority to make
related budgeted purchases of goods or services as per Board Policy CH.
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VII.33) Consider and take appropriate action on the request to approve, in accordance with Board Policy CH, the Interlocal agreement to participate in the U.S. Communities Government Purchasing Alliance and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.34) Consider and take appropriate action on the request to approve, in accordance with Board Policy CH, the accordance with Board Policy CH, the Interlocal Agreement to participate in the Region VIII's the Interlocal Purchasing System (TIPS) and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.35) Consider and take appropriate action on the request to approve, in accordance with Board Policy CH, the Interlocal Agreement to participate in the Cooperative Purchasing Network (TCPN) and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.36) Consider and take appropriate action on the request to approve, in accordance with Board Policy CH, the Interlocal Agreement to participate in the Texas Association of School Boards (TASB) Energy Cooperative and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.37) Consider and take appropriate action on the request to approve, in accordance with Board Policy CH, the Interlocal Agreement to participate in the Texas Association School Board - Local Government Purchasing Cooperative and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy CH.
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VII.38) Consider and take appropriate action not he request to approve the Education Service Center Region 20 Participation Commitments for the 2016-17 school year and the Board delegates the Superintendent or Designee the authority to make related budgeted purchases of goods or services as per Board Policy (CH).
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VII.39) Consider and take appropriate action on the request to declare the attached list of items as surplus property and authorize its disposal.
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VIII. CLOSED SESSION
Description:
Pursuant to Sections 551.071, 551.072, 551.074, 551.082, 551.083, and 551.084 Texas Government Code: PERSONNEL MATTERS: Under Section 551.074 Texas Government Code, to deliberate the appointments, employment, evaluations, reassignments, duties, discipline, or dismissal of public officers or employee; or to hear complaints or charges against an officer or employee:
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VIII.1) The Board will discuss the request to hire personnel to fill vacancies pursuant to TGC 551.074.
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IX. OPEN SESSION
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To take final action, make decisions or vote on matters on which the Board consulted with its attorney or on matters deliberated or heard in closed session. In the event that the Board did not go into Closed Session on any or all items listed for Closed Session (above), those items shall automatically be included as Action Items under this section of the Agenda, should the Board choose to take action.
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IX.1) Consider and take appropriate action on the request to hire personnel to fill vacancies pursuant to TGC 551.074.
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X. CORRESPONDENCE AND INFORMATION
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XI. ADJOURNMENT
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