January 13, 2025 at 6:30 PM - Board of Education Regular Meeting (January)
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR. |
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session. |
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
Rationale:
Approve that all legal requirements have been met as to advance notice of this meeting to both individual Board Members and to the public. |
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2.2. Approval of Agenda
Rationale:
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3. SPECIAL SECTION - BOARD REORGANIZATION
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3.1. Adjournment of Outgoing Board
Recommended Motion(s):
Motion that the present Board of Education be adjourned and all unfinished business be referred to the reorganized Board of Education; and that Mark Shepard preside over the reorganization of the Board of Education and conduct the election of officers for 2025 passed with a motion by Board Member #1 and a second by Board Member #2.
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3.2. Election of Officers (1 year term)
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3.2.1. Nominations for Board President
Rationale:
Motion to nominate _________
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3.2.2. Elect Board President
Recommended Motion(s):
Motion to cease nominations and cast a unanimous ballot for ________ passed with a motion by Board Member #1 and a second by Board Member #2.
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3.2.3. Nominations for Board Vice-President
Rationale:
Motion to nominate _________
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3.2.4. Elect Board Vice-President
Recommended Motion(s):
Motion to cease nominations and cast a unanimous ballot for ________ passed with a motion by Board Member #1 and a second by Board Member #2.
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3.2.5. Nominations for Board Secretary
Rationale:
Motion to nominate _________
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3.2.6. Elect Board Secretary
Recommended Motion(s):
Motion to cease nominations and cast a unanimous ballot for ________ passed with a motion by Board Member #1 and a second by Board Member #2.
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3.3. Oath of Office
Rationale:
The Board President will recognize that all board members have read and signed a copy of the Oath of Office as required by law. |
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3.4. Call to Order and Roll Call
Rationale:
The newly elected President _________ will call the reorganized Board of Education meeting to order with the Board Clerk calling roll.
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3.5. Appointment of Board Treasurer and Board Clerk
Rationale:
According to Board Policy, the Board Treasurer and Board Clerk need to be appointed annually.
Recommended Motion(s):
Motion to approve Susan Plank as 2025 Board Treasurer and Hope Pierce as 2025 Board Clerk passed with a motion by Board Member #1 and a second by Board Member #2.
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4. CONSENT SECTION
Recommended Motion(s):
Motion to approve consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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4.1. Minutes from Previous Meeting(s)
Attachments:
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4.2. Policy & Board Reports
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4.2.1. Option Enrollment
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4.2.2. Student Enrollment
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4.3. Personnel Reports
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4.3.1. Certified and Classified Monthly Personnel Report
Attachments:
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4.4. Business Reports
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4.4.1. Bill Listing
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4.4.2. Fund Reports
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4.5. Surplus/Salvage Items
Rationale:
Attachments:
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5. REPORT ITEMS
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5.1. FEA
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5.2. Update on Board Goal #1 Student Outcomes/Serve All Students - JAG Presentation
Rationale:
NSLA Student Recap Video
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6. ACTION ITEMS
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6.1. Elementary/Secondary Items
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6.1.1. Fremont Middle School Donation Requests
Rationale:
Fremont Middle School has received two grants:
Recommended Motion(s):
Motion to approve the grants from Big Red Keno Math & Science for $5,900 and from CF Industries for $970 passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.2. Curriculum and Instruction Items
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6.3. Personnel Items
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6.4. Business/Facility Items
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6.4.1. Linden Elementary Irrigation
Rationale:
During the Linden Elementary construction project the play fields were re-seeded following the completion of the site work. The need for irrigation in this area has been identified. An RFP was created and distributed to three (3) contractors for installation of irrigation equipment for the play field South of the school. The scope of work includes 9 watering zones and 103 sprinkler heads. Work is to be completed in the summer of 2025. Pricing was received from all three contractors. Attached is the pricing received from Hoich Irrigation, Sprinkler Irrigation Services and Diamond Irrigation. Sprinkler Irrigation Services provide the low price of $17,770.00. Source of Funds: Depreciation Fund It is the recommendation of the Administration to enter into a contract with Sprinkler Irrigation Services for the irrigation project as specified at a not to exceed price of $17,770.00. The source of funds for this purchase is the Depreciation Fund. The Board, by approving this contract is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to enter into a contract with Sprinkler Irrigation Services for the irrigation project at Linden Elementary School, as specified, at a not to exceed price of $17,770.00 passed with a motion by Board Member #1 and a second by Board Member #2.
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6.4.2. Linden Elementary Concrete
Rationale:
Over the past several years the administration has evaluated the condition of concrete across the district. The concrete in need of replacement at Linden was placed on hold during the construction project. Now that construction is complete, the district sought pricing through an RFP process for the demo of 9,671 sq ft of concrete and infill with dirt and demo/replacement of 2,880 sq ft of concrete next to the playground. The RFP was sent out to three (3) local contractors and pricing was received from C-R Menn Concrete, G&G Concrete and Sawyer Construction. Attached are the price quotes for the specified work to be completed this summer. C-R Menn provided the lowest price of $28,682.35. Source of Funds: Depreciation Fund It is the recommendation of the Administration to enter into a contract with C-R Menn Construction for the demo of 9,671 sq ft of concrete and infill with dirt and demo/replacement of 2,880 sq ft of concrete next to the playground at a not to exceed price of $28,682.35. The source of funds for this purchase is the Depreciation Fund. The Board, by approving this contract is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to enter into a contract with C-R Menn Construction for the demo of 9,671 sq ft of concrete and infill with dirt and demo/replacement of 2,880 sq ft of concrete next to the playground at a not to exceed price of $28,682.35 passed with a motion by Board Member #1 and a second by Board Member #2.
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6.4.3. Fremont Middle School Fencing
Rationale:
The District purchased permanent grade fencing to be utilized for site containment during the construction of Deer Pointe Elementary with the intent of repurposing the fence to surround the Middle School track/field area. An RFP was sent out to three (3) contractors and pricing was received from Henry Fence and American Fence. Henry Fencing provided the lowest price of $21,000.00. Attached are the price quotes received from the two vendors for purchase, delivery and installation. The work is to be completed before the end of the 2024-2025 school year. Source of Funds: Depreciation Fund It is the recommendation of the Administration to the Board of Education to approve the pricing of $21,000.00 submitted by Henry Fencing for the fencing project at the Middle School. The work is to be completed before the end of the 2024-2025 school year. The Board, by approving this contract is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve the pricing of $21,000.00 submitted by Henry Fencing and enter into a contract for the fencing project at the Middle School as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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6.5. Board Items
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6.5.1. 2025 Board Committee Appointments: Americanism and Textbook, Audit, Board Policy, Facilities Use and Planning, Negotiations
Rationale:
2025 Committee Membership: Terry Sorensen Alternate: Todd Hansen Audit: Todd Hansen Alternate: Jon Ludvigsen Board Policy: Pam Murphy Alternate: Terry Sorensen Facilities Use and Planning: Todd Hansen Alternate: Pam Murphy Negotiations: Jon Ludvigsen Alternate: Mike Petersen
Recommended Motion(s):
Motion to approve 2025 Committee Membership passed with a motion by Board Member #1 and a second by Board Member #2.
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6.5.2. Superintendent Retirement/Resignation
Rationale:
Mark Shepard, Superintendent of Schools, this past week announced his retirement and submitted his resignation effective June 30, 2025 (see attached letter).
Recommended Motion(s):
It is the recommendation of the Board of Education President to accept Mr. Shepard's resignation effective June 30, 2025, and thank him for his service to the District for the past twelve (12) years. We wish him well in his retirement. passed with a motion by Board Member #1 and a second by Board Member #2.
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7. CLOSED SESSION
Recommended Motion(s):
The Board of Education President Sandi Proskovec is requesting a motion to go into closed session for purposes of personnel, the evaluation of job performance and contract negotiations regarding a replacement for the Superintendent position and hereby finds that such closed session is clearly necessary for the protection of the public interest and for the prevention of needless injury to the reputation of an individual passed with a motion by Board Member #1 and a second by Board Member #2.
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8. Superintendent Replacement/Selection
Rationale:
Mark Shepard, Superintendent of Schools announced his retirement and submitted his resignation effective June 30, 2025 (see Agenda Item 6.5.1). In order for the District to move forward with the replacement of the superintendent, the Board of Education met in closed session for purposes identified in the motion. Upon completion of the closed session, the Board of Education will discuss, consider and take all necessary action to approve a contract and select a replacement for the Superintendent position along with any other actions related thereto.
Recommended Motion(s):
It is the recommendation of the Board of Education President to move forward with a motion to approve Dr. Brad Dahl as superintendent of schools effective July 1, 2025 with a three (3) year contract with details to be determined by the Board of Education President, Vice President, Secretary in consultation with Dr. Dahl and approved at a later date. passed with a motion by Board Member #1 and a second by Board Member #2.
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9. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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