December 9, 2024 at 6:30 PM - Board of Education Regular Meeting
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR.
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session.
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
Rationale:
Approve that all legal requirements have been met as to advance notice of this meeting to both individual Board Members and to the public. |
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2.2. Approval of Agenda
Rationale:
Approval of the agenda as published/revised. Note that items can be removed or amended from the published agenda at this time but additions can be made only through an emergency resolution.
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2.3. Minutes from Previous Meeting(s)
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2.4. Policy & Board Reports
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2.4.1. Option Enrollment
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2.4.2. Student Enrollment
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2.5. Personnel Reports
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2.5.1. Certified / Classified Monthly Personnel Report
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2.5.2. Spring 2025 Student Teachers
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2.6. Business Reports
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2.6.1. Bill Listing
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2.6.2. Fund Reports
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2.7. Surplus/Salvage Items
Rationale:
Attachments:
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3. REPORT ITEMS
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3.1. FEA
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3.2. Update on Board Goal #1 Student Outcomes/Serve All Students - State Assessment Data
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4. ACTION ITEMS
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4.1. Board Items
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4.2. Elementary/Secondary Items
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4.2.1. FHS Early Out Request
Rationale:
See attachment
Fremont High School would like to request an early dismissal of 1:15 pm on Wednesday, March 26, 2025, to administer building-wide ACT/Pre-ACT testing.
Recommended Motion(s):
Motion to approve an early dismissal for Fremont High School on March 26, 2025 passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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4.3. Curriculum and Instruction Items
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4.4. Personnel Items
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4.5. Business/Facility Items
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4.5.1. COPS School Violence Prevention Grant
Rationale:
On September 30, 2024, the District was awarded a US Department of Justice COPS Office School Violence Prevention program grant for $500,000 (FPS portion $459,979). The grant requires a 33% match and will provide funding for the following:
The District’s responsibility is $153,600 will be paid for utilizing the Depreciation Fund. The majority of the work will be completed over the 2025 summer - the grant allows for a three-year implementation. It is the recommendation of the administration to accept the grant and approve the district’s 33% match of $153,600.00.
Recommended Motion(s):
Motion to approve the grant and approve the district's 33% match of $153,600.00 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.2. Confirming Action - Water Softener Purchase & Installation at FMS
Rationale:
The water softener at the Fremont Middle School needs to be replaced as it is not functioning properly. This Culligan unit is original to the building, parts are no longer available and it is unable to be repaired. Pricing was solicited from three vendors with Culligan having the lowest price.
It is the recommendation of the administration tor confirmation by the Board of Education to approve that Culligan remove and replace the old unit at a cost of $14,748.89.
Recommended Motion(s):
Motion to confirm Culligan to remove and replace a water softener at Fremont Middle School at a cost of $14,748.89 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.3. Eide Bailey Contract
Rationale:
Eide Bailly, a CPA / Business Advisor firm in Omaha has provided a proposal for compiling and filing the necessary documentation for application of the Federal Energy Credits grant. Eligible expenses include work to establish ground source geo-thermal systems with the schools (both new construction and renovations). Eide Bailly staff have worked through a preliminary determination and assumption study and based on that they have provided the district with an estimated range of $1.1 million to $3.6 million in potential credits. As the work is completed to file the application this number will be solidified. Michael Rogers of Gilmore and Bell has reviewed the proposed contract and, at this time, the administration is recommending entering into an agreement with Eide Bailly for this service. The administration is recommending approval to enter into an agreement with Eide Bailly to compile and file necessary documentation for the Federal Energy Credits grant application. The Board, by approving this contract with Eide Bailly is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve the contract with Eide Bailly to compile and file necessary documentation for the Federal Energy Credits grant application passed with a motion by Board Member #1 and a second by Board Member #2.
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5. CLOSED SESSION
Recommended Motion(s):
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice. Motion to go into Closed Session passed with a motion by Board Member #1 and a second by Board Member #2.
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6. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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