March 11, 2024 at 6:30 PM - Board of Education Regular Meeting
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR.
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session.
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
Rationale:
Approve that all legal requirements have been met as to advance notice of this meeting to both individual Board Members and to the public. |
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2.2. Approval of Agenda
Rationale:
Approval of the agenda as published/revised. Note that items can be removed or amended from the published agenda at this time but additions can be made only through an emergency resolution.
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2.3. Minutes from Previous Meeting(s)
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2.4. Policy & Board Reports
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2.4.1. Option Enrollment
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2.4.2. Student Enrollment
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2.5. Personnel Reports
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2.5.1. Certified / Classified Monthly Personnel Report
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2.6. Business Reports
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2.6.1. Bill Listing
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2.6.2. Fund Reports
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2.7. Surplus/Salvage Items
Rationale:
Attachments:
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3. REPORT ITEMS
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3.1. FEA
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3.2. Update on Board Goal #1 - Student Outcomes/Serve All Students - Early Childhood Update
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3.3. Update on Board Goal #1 - Student Outcomes/Serve All Students - Linden Elementary Continuous Improvement Plan
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3.4. Update on Board Goal #1 - Student Outcomes/Serve All Students - Fremont High School Continuous Improvement Plan
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4. ACTION ITEMS
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4.1. Board Items
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4.2. Elementary/Secondary Items
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4.2.1. Out-of-State Travel Request - JAG
Rationale:
See attachment
Recommended Motion(s):
Motion to approve an out-of-state travel request for JAG students to attend the National Career Development Conference April 16-21, 2024 passed with a motion by Board Member #1 and a second by Board Member #2.
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4.3. Curriculum and Instruction Items
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4.4. Personnel Items
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4.5. Business/Facility Items
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4.5.1. FMS Gym Floor Refinishing Project
Rationale:
The gym floor at Fremont Middle School is in need of refinishing. The project consists of sanding the floor, re-striping, painting and applying finish. The project will be completed this summer. On Tuesday, March 5, 2024, at 4:00 pm, bids were accepted and read aloud for the FMS Gym Floor Refinishing project. Three vendors submitted pricing. The bid tabulation and recommendation from FPS administration are attached. Egan Supply Company is the low bidder with $44,695.00 submitted, including the three alternates. The project will commence this summer and be completed prior to the start of school in August. It is the recommendation of Administration to accept Egan Supply Company’s bid for a not to exceed cost of $44,695.00. The source of funds for this purchase is the General Fund. The Board, by approving this contract with Egan Supply Company is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve the FMS Gym Floor refinishing project as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.2. New Furniture Purchase
Rationale:
As part of each project currently under construction furnishings are included as allowances. The exception to this are the Milliken Park and Lenihan Indoor Air Quality projects which were funded with Federal ARRA funds. Virco, through US Communities / Omnia contracts is able to provide high quality furnishings which match our existing furniture. The reference contract number is: #R-TC-18004 Classroom Furniture. Below are the furnishings proposals by location. Please note: All classroom furnishings have been evaluated for condition and relevancy. The proposed additional furniture will match the district's current standards. New elementary sites: Howard Cost: $ 329,142.51 Milliken Park Media Center: High School CTE Center/Lecture Hall Collaboration Space: Johnson Crossing Academic Center Addition: It is the recommendation of Administration to enter into a contract to purchase, deliver and install furnishings for the three new elementary buildings, Milliken Park media center, FHS CTE Center and Lecture Hall at a not to exceed price of $1,316,890.06. The source of funds for this purchase is the Special Building Fund Bond Proceeds and the Depreciation Fund.
Recommended Motion(s):
Motion to approve furnishings purchases as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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4.5.3. Lenihan Skywalk Demo Bids
Rationale:
As part of the Pre-Bond Issue project planning the skywalk over Broad Street connecting the former junior high building to the Lenihan building was identified to be removed. Bids were recently accepted for this project. The work will include demolition of the skywalk, restoration of the park area and sidewalks on each side of Broad Street and the restoration of the current Metropolitan Community College building attachment. The bid specifications required the project to either be completed well in advance of John C. Fremont Days or commence after the festival. On February 29, 2024, at 2:00 pm, bids were accepted and read aloud for the Lenihan Skywalk Demo Project. Three vendors submitted pricing. The bid tabulation and recommendation from BVH Architects are attached. JMN Construction is the low bidder with $257,930.00 submitted. The project will commence this spring and will be completed no later than June 14. It is the recommendation of Administration to accept JMN Construction’s bid for a not to exceed cost of $257,930.00. The source of funds for this purchase is the Special Building Fund Bond Proceeds. The Board, by approving this contract with JMN Construction is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve Lenihan Skywalk Demo project as presented passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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4.5.4. Technology Purchases
Rationale:
Technology purchases this spring/summer are a combination of annual replacement purchases and equipment necessary to support the facilities developed as part of the bond projects. Pricing has been requested from various companies and in most cases government pricing is utilized for the recommended purchases. Below are the recommended proposals by location/program. Teacher Computer Replacement Cycle High School Computer Lab Replacement Cycle Kindergarten, 5th Grade and 9th Grade Replacement Cycle Chromebook Carts - Prewired It is the recommendation of Administration to enter into contracts to purchase and deliver the above listed technology at a not to exceed price of $1,035,778.50. The source of funds for this purchase is the General Fund and the Depreciation Fund.
Recommended Motion(s):
Motion to approve the technology purchases as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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5. CLOSED SESSION
Recommended Motion(s):
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice. Motion to go into Closed Session passed with a motion by Board Member #1 and a second by Board Member #2.
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6. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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