January 15, 2024 at 6:30 PM - Board of Education Regular Meeting (January)
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1. CALL TO ORDER AND ROLL CALL
Rationale:
INDIVIDUALS WISHING TO ADDRESS THE BOARD WILL BE RECOGNIZED TO SPEAK AT THE BOARD TABLE. WHEN RECOGNIZED BY THE CHAIR, PLEASE STATE YOUR NAME BEFORE PROCEEDING WITH YOUR COMMENTS. A MAXIMUM TIME LIMIT OF 5 MINUTES WILL BE ALLOWED FOR EACH AUDIENCE UNLESS AN EXCEPTION IS GRANTED BY THE CHAIR. |
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1.1. Open Meetings Act
Rationale:
A copy of the Open Meetings Act is posted in the Board Room. The Board may meet in Closed Session to consider issues including, but not limited to 1) strategy sessions with respect to collective bargaining, real estate purchases, or litigation; 2) discussion regarding deployment of security personnel or devices; 3) investigative proceedings regarding allegations or misconduct; or 4) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person or persons. The vote to hold a Closed Session shall be taken in open session and the subject matter and reason for the session shall be included in the motion. The motion and the vote of each member of the Board and the time when the session commenced and concluded shall be recorded in the minutes. If the motion passes, the President will restate on the record the limitation of the subject matter of the Closed Session. |
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2. CONSENT SECTION
Rationale:
All matters listed under the Consent Section are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items. If discussion is desired, the item(s) will be considered at the end of the Consent Section.
Recommended Motion(s):
Motion to approve the consent section passed with a motion by Board Member #1 and a second by Board Member #2.
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2.1. Legality of Meeting
Rationale:
Approve that all legal requirements have been met as to advance notice of this meeting to both individual Board Members and to the public. |
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2.2. Approval of Agenda
Rationale:
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3. SPECIAL SECTION - BOARD REORGANIZATION
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3.1. Adjournment of Outgoing Board
Recommended Motion(s):
Motion that the present Board of Education be adjourned and all unfinished business be referred to the reorganized Board of Education; and that Mark Shepard preside over the reorganization of the Board of Education and conduct the election of officers for 2024 passed with a motion by Board Member #1 and a second by Board Member #2.
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3.2. Election of Officers (1 year term)
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3.2.1. Nominations for Board President
Recommended Motion(s):
Motion to nominate _________ passed with a motion by Board Member #1 and a second by Board Member #2.
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3.2.2. Elect Board President
Recommended Motion(s):
Motion to cease nominations and cast a unanimous ballot for ________ passed with a motion by Board Member #1 and a second by Board Member #2.
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3.2.3. Nominations for Board Vice-President
Recommended Motion(s):
Motion to nominate _________ passed with a motion by Board Member #1 and a second by Board Member #2.
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3.2.4. Elect Board Vice-President
Recommended Motion(s):
Motion to cease nominations and cast a unanimous ballot for ________ passed with a motion by Board Member #1 and a second by Board Member #2.
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3.2.5. Nominations for Board Secretary
Recommended Motion(s):
Motion to nominate _________ passed with a motion by Board Member #1 and a second by Board Member #2.
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3.2.6. Elect Board Secretary
Recommended Motion(s):
Motion to cease nominations and cast a unanimous ballot for ________ passed with a motion by Board Member #1 and a second by Board Member #2.
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3.3. Call to Order and Roll Call
Rationale:
The newly elected President _________ will call the reorganized Board of Education meeting to order with the Board Clerk calling roll.
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3.4. Appointment of Board Treasurer and Board Clerk
Rationale:
According to Board Policy, the Board Treasurer and Board Clerk need to be appointed annually.
Recommended Motion(s):
Motion to approve Susan Plank as 2024 Board Treasurer and Hope Pierce as 2024 Board Clerk passed with a motion by Board Member #1 and a second by Board Member #2.
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4. CONSENT SECTION
Recommended Motion(s):
Motion to approve consent section as presented passed with a motion by Board Member #1 and a second by Board Member #2.
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4.1. Minutes from Previous Meeting(s)
Attachments:
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4.2. Policy & Board Reports
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4.2.1. Option Enrollment
Attachments:
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4.2.2. Student Enrollment
Attachments:
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4.3. Personnel Reports
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4.3.1. Certified and Classified Monthly Personnel Report
Attachments:
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4.4. Business Reports
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4.4.1. Bill Listing
Attachments:
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4.4.2. Fund Reports
Attachments:
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5. REPORT ITEMS
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5.1. FEA
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6. ACTION ITEMS
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6.1. Board Items
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6.1.1. 2024 Board Committee Appointments: Americanism and Textbook, Audit, Board Policy, Facilities Use and Planning, Negotiations
Rationale:
2024 Committee Membership: Terry Sorensen Alternate: Todd Hansen Audit: Todd Hansen Alternate: Jon Ludvigsen Board Policy: Pam Murphy Alternate: Terry Sorensen Facilities Use and Planning: Todd Hansen Alternate: Pam Murphy Negotiations: Jon Ludvigsen Alternate: Mike Petersen
Recommended Motion(s):
Motion to approve 2024 Committee Membership passed with a motion by Board Member #1 and a second by Board Member #2.
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6.2. Elementary/Secondary Items
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6.3. Curriculum and Instruction Items
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6.4. Personnel Items
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6.5. Business/Facility Items
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6.5.1. ESU 2 Independent School Drainage Improvements
Rationale:
The Fremont Public Schools/ESU 2 Independent School has experienced drainage and erosion issues on the East and West side of the building. In working with the Administration at ESU 2 we contracted with JEO Consulting group as specification was developed to remedy these issues and placed out to Bid. Per the agreement with ESU 2 improvements are shared between the two entities. FPS is responsible for 25% and ESU 2 is responsible for 75% of the cost of improvements. On December 21, 2023, a bid opening was held at the FPS Facilities Building at 10:00 am. Sawyer Construction of Fremont was the only bid received for a total of $430,344.10. (Bid tabulation is attached) It is the recommendation of the Administration to accept Sawyer Constructions bid for a not to exceed cost of $430,344.10. The source of funds for this purchase is the Special Building fund for the District’s share. The Board, by approving this contract with Sawyer Construction is approving the contract documents, and all associated documents related thereto according to the terms and conditions as on file with district records or such other or additional terms and provisions as negotiated and approved by the Associate Superintendent or a designee, and the Board is hereby delegating to and authorizing the Associate Superintendent or a designee to sign, execute, and deliver the contract documents and all such related documents, make all contract payments, and to take or cause to be taken any and all other action and sign any other documents as may be necessary to complete the transaction, and to administer, operate, and/or implement the contract and all associated documents related thereto on a day-to-day basis during this project as contemplated thereby, for and on behalf of this school district, and hereby designates the Director of Operations, or another person as selected by the Associate Superintendent or a designee from time to time as its program administrator under this agreement.
Recommended Motion(s):
Motion to approve the ESU 2 Drainage Improvement Project as presented passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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7. CLOSED SESSION
Recommended Motion(s):
Fremont Public Schools Board of Education is authorized by state statute to hold closed sessions. Closed sessions may be held when clearly necessary for the protection of the public interest or for the prevention of needless injury to the reputation of an individual. Reasons that meet this standard include but are not limited to: (a) strategy sessions with respect to collective bargaining, real estate matters, pending litigation, or litigation which is imminent as evidenced by communication of a claim or threat of litigation to or by the public body; (b) discussion regarding deployment of security personnel or devices; (c) investigative proceedings regarding allegations of criminal misconduct; (d) evaluation of the job performance of a person when necessary to prevent needless injury to the reputation of a person and if such person has not requested a public meeting; and (e) legal advice. Motion to go into Closed Session passed with a motion by Board Member #1 and a second by Board Member #2.
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8. ADJOURNMENT
Recommended Motion(s):
Motion to adjourn passed with a motion by Board Member #1 and a second by Board Member #2.
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