June 9, 2025 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve May 12, 2025 Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgements and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.B. Public Comments
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7.C. f.y.i. Construction Update- Machado|Patano
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7.D. Financial Management
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7.E. Human Resources and Risk Management
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7.E.1. Approve Two Attendance Center Coordinator Positions
Description:
Approval requested to add two additional Attendance Center Coordinator Positions-One position for St. Martin and the other position for the Vancleave Attendance Center. Currently, there are four (4) bookkeeper positions supporting these centers. This restructuring would eliminate those four (4) bookkeeper roles and replace them with the two (2) coordinator positions.
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7.E.2. Approve BadgePass Annual Hardware and Software Renewal
Description:
This is a yearly renewal with BadgePass. This is the company that supplies the hardware and badges for all our employees and provides access to certain doors that require employee badges to enter.
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7.F. Policies
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7.F.1. Approve Policy DJES Sped Purchases
Description:
Approval requested to update Policy DJES. This update includes grammar and job structure corrections.
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7.F.2. Approve Policy GFBCC Job Description: Teacher
Description:
Approval requested to update Policy GFBCC to include the ability to lift 25 lbs.
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7.F.3. Approve Policy JRAB: Compliance with FERPA Family Educational Rights and Privacy Act (FERPA)
Description:
Approval requested to update Policy JRAB from the year 2004. The update complies with FERPA requirements, district procedures, and practices.
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7.F.4. Approve Policy GGBF: Food Service Employees
Description:
Approval requested to update Policy GGBF. This update includes how food service employees will be paid for summer feeding and special functions.
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7.F.5. Approve Policy GGBN: Salary Scale: Cafeteria Manager
Description:
Approval requested to update Policy GGBN. This update includes language on how cafeteria managers will be paid for summer feeding and special functions.
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7.F.6. Approve Policy DA Fiscal Management
Description:
Approval requested to approve Policy DA as a review item only. There are no changes suggested at this time.
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7.F.7. Approve Policy DC: Annual Operating Budget
Description:
Approval requested to approve Policy DC as a review item only. There are no changes suggested at this time.
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7.F.8. Approve Policy GFC: Federal Aid
Description:
Approval requested to approve Policy DFC as a review item. No changes are suggested at this time.
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7.F.9. Approve Policy DFK: Gifts and Bequests to School District (Donations)
Description:
Approval requested to approve Policy DFK as a review item. No changes are suggested at this time.
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7.F.10. Approve Policy DFL: Investment Earnings
Description:
Approval requested to approve Policy DFL as a review item only. No changes are suggested at this time.
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7.F.11. Approve Policy DGA: Fund Balance
Description:
Approval requested to approve Policy DGA as a review item only. No changes are suggested at this time.
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7.F.12. Approve Policy DIB: Financial Reports and Statements
Description:
Approval requested to approve Policy DIB as a review item only. No changes are suggested at this time.
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7.F.13. Approve Policy DKD: Revenues from Gate Receipts and Admissions
Description:
Approval requested for Policy DKD to approve as a review item. No changes are suggested at this time.
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7.F.14. Approve Policy DMB: Special Education Equipment Identification
Description:
Approval requested for Policy DMB to approve as a review item. No changed are suggested at this time.
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7.F.15. Approve Policy DO: School Properties Disposal Procedure
Description:
Approval requested for Policy DO to be approved as a review item. No changes are suggested at this time.
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7.F.16. Approve Policy DPA: Capitalization of Fixed Assets
Description:
Approval requested for Policy DPA to be approved as a review item. No changes are suggested at this time.
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7.F.17. Approve Policy JDDB: Hazing Prohibition
Description:
Approval requested for Policy JDDB to be approved as a review item. No changes are suggested at this time.
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7.F.18. Approve Job Description Policy: School Based Mental Health Specialist
Description:
Approval requested to adopt this job description policy. The School-Based Mental Health Specialist will have a policy code provided by MSBA if approved. This position can be funded by combining funds through Special Education and Federal Programs, and possibly the District.
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7.F.19. Rescind Policy GFAFA- Job Description Federal Grant Accountant
Description:
Approval requested to rescind job description Policy GFAFA. This job is no longer going to be filled in our district.
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7.F.20. Present Policy JRAC MSIS Data Collection
Description:
Presenting Policy JRAC from the year 2013 for update. The update includes district practices and procedures, as well as guidelines from MDE.
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7.F.21. Present Policy IFBGAA: Internet and Computer Safety Policy
Description:
Presenting an update to Policy IFBGAA from the year 2012 as an update item. This update follows district practices and procedures.
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7.F.22. Present Policy IJ-R Internet Acceptable Use Policy
Description:
Presenting Policy IJ-R as an updated item. This update follows district practices, procedures, and guidelines.
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7.G. Curriculum and Instruction
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7.G.1. Curriculum
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7.G.2. Special Education
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7.G.3. Student Services/Federal Programs
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7.G.4. Career and Technology
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7.G.4.A. Approve Request for Perkins Inventory Equipment Disposals
Description:
Approve Request for Perkins Inventory Equipment Disposals
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7.H. Operations and Support
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7.H.1. Operations
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7.H.2. Information Technology
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7.H.2.A. Approve Agreement for AI Software for the District
Description:
Magic School AI is a FERPA-compliant platform designed for K-12 schools that allows teachers to control if, when, and how students use AI in the classroom. It supports federal mandates for AI integration in education and offers a secure, flexible solution for enhancing instruction. We secured discounted pricing through our local consortium, making it a cost-effective option for our district. |
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7.H.3. Food Services
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7.I. 16th Section Leases
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7.I.1. f.y.i. Past Due Leases
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7.J. Contracts and Agreements
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7.K. Fundraisers and Donations
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7.K.1. Approve Fundraisers- VLE Fall Book Fair & VHS Cheer Mini Camp
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7.K.2. Approve SMHS Golf Fundraiser
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7.K.3. Approve SMAC Request to Donate Unusable Items
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7.L. Travel Request
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7.L.1. Approve ECHS Travel Request for MAC Clinic
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7.L.2. Approve Travel Request for Child Nutrition to Attend MDE Annual State Conference
Description:
Approve travel for Child Nutrition to attend MDE Annual State Conference
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7.M. Approve Consent Agenda
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7.N. f.y.i. Superintendent Update
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7.O. Closed Session
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7.P. Executive Session
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7.P.1. Student Discipline
5:24-25 VMS/Exp 6:24-25 VMS/Exp |
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7.P.2. Legal/Personnel Matters
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