December 9, 2024 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Election of Board Officers
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6. Approve Agenda
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7. Minutes
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7.A. Approve November 18, 2024 Meeting Minutes
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8. Superintendent of Education
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8.A. Acknowledgements and Announcements
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8.A.1. East Central Attendance Center
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8.A.2. St. Martin Attendance Center
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8.A.3. Vancleave Attendance Center
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8.B. Public Comments
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8.C. f.y.i. Construction Update- Machado|Patano
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8.D. Financial Management
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8.D.1. Discuss October 2024 Monthly Financial Reports {MS 37-9-18}
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8.D.2. Approve Write Off Bad Debt from Prior Fiscal Years
Description:
Requesting permission to transfer $1,156.75 from district maintenance to Child Nutrition to write off bad debt that will not be collected. Per federal regulations, when a school district determines a child nutrition debt is uncollectible, it must be written off as "bad debt" and considered an operating loss, meaning it cannot be covered by funds from the school food service account; instead, it must be restored using non-federal funds.
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8.D.3. Approve NASA Pass Through Grant
Description:
Approve NASA grant awarded to Shawn Chesser.
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8.D.4. Approve Asset Surplus
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8.D.5. Approve Prepaid Claim Docket
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8.D.6. Approve Open Claim Docket
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8.E. Human Resources and Risk Management
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8.E.1. f.y.i. Workers Compensation
Description:
Attached are the number of Workers Compensation claims for the month of November 2024.
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8.E.2. Approve December 2024 Personnel Changes
Description:
Personnel Changes for December Board Agenda
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8.F. Policies
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8.F.1. Approve to adopt Policy LC Parental Rights
Description:
Approve Policy LC Parental Rights as required by Federal Statute to adopt for our district. The district affirms the rights of parents as provided by law in this policy. This policy reflects our current practices and procedures.
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8.F.2. Approve Policy EM Hazardous Materials to adopt
Description:
Approve adopting Policy EM Hazardous Materials as a required policy for our district. This policy is the Asbestos Hazard Emergency Response Act (AHERA) compliance.
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8.F.3. Approve Policy EBBABB Prohibition Against Aiding and Abetting Sex Offenders Obtaining Employment
Description:
Approval requested to update Policy EBBABB from the year 2017. The update in this policy reflects current guidelines and procedures in our district.
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8.F.4. Approve Policy EG- Insurance Management
Description:
Approval requested to update Policy EG. The current policy is from the year 2009 and does not contain the information required for this policy. The update will include Athletics Activities, MHSAA (Mississippi High School Activities Association) jurisdiction, Liability Insurance, and Workers'Compensation Insurance.
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8.F.5. Approve Policy GFABU Mobile Fab Lab Program Facilitator
Description:
Approval requested to update Policy GFABU to reflect our current district practices and procedures.
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8.F.6. Approve Policy JHFAA Cheerleading
Description:
Request to approve an update to Policy JHFAA from the year 2018. The updates will remove the form from policy and update the guidelines and procedures for our cheer teams.
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8.F.7. Approve Policy KBA Public's Right to Know
Description:
Approval requested to update Policy KBA from the year 2012. The updates will remove the form from this policy and reflect the current guidelines and practices of our district.
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8.F.8. Approve Policy KJ Advertising in Schools
Description:
Approval requested to update Policy KJ from the year 2011. The update to this policy will reflect current guidelines and procedures in our district.
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8.F.9. Approve Policy KN Complaints Title I
Description:
Approval requested for Policy KN from the year 1995. The update includes current language for staff and legal guidelines.
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8.F.10. Approve Policy DJEC Federal Purchasing and Procurement
Description:
Approval requested to update policy DJEC to reflect current practices, procedures, and guidelines for our district.
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8.F.11. Approve Policy GFBO At Risk Tutor
Description:
Approval requested to update Policy GFBO. The update includes changing the current "tutor" position to "title tutor" to reflect our current practices.
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8.F.12. Present Policy BA Board Operations Goals and Objectives Mission Statement
Description:
Policy BA is being submitted as a review item. No changes are updates are suggested.
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8.F.13. Present Policy BBF Advisory Committees to the Board
Description:
Policy BBF is being submitted as a review item. No suggestions for change are being made.
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8.F.14. Present Policy BBFB Attorney General Opinion Request
Description:
Policy BBFB is being submitted as a review item, no changes are being suggested.
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8.F.15. Present Policy BD Board Policy Development
Description:
Policy BD is being submitted as a review item, no changes are suggested.
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8.F.16. Present Policy BDC Board Policy Adoption
Description:
Presenting an update to Policy BDC from the year 2017 to include current guidelines from MSBA.
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8.G. Curriculum and Instruction
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8.G.1. Curriculum
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8.G.1.A. Present 2025-2026 School Calendar
Description:
This item is presented early for parents and staff that are planning vacations.
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8.G.2. Special Education
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8.G.3. Student Services/Federal Programs
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8.G.3.A. f.y.i. Monthly School Improvement Board Reports for ATSI Schools: SMEE, SMUE, and SMMS
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8.G.4. Career and Technology
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8.H. Operations and Support
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8.H.1. Operations
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8.H.1.A. Approve Request to Advertise for Bid for ECHS Roof
Description:
If approved, this will allow an early construction start to ensure the majority of the work will be completed during the summer months.
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8.H.2. Information Technology
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8.H.3. Food Services
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8.H.3.A. f.y.i. November 2024 Free and Reduced Percentages
Description:
f.y.i. November 2024 Free and Reduced Percentages
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8.H.3.B. f.y.i. November 2024 Average Daily Breakfast and Lunch Participation
Description:
f.y.i. November 2024 Average Daily Breakfast and Lunch Participation
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8.H.3.C. Approve Advertisement for Sealed Bid for Vancleave Middle School Cafeteria Serving Line Project
Description:
Approve Advertisement for Sealed Bid for Vancleave Middle School Cafeteria Serving Line Project
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8.H.3.D. Approve Advertisement for Request for Proposal for Procurement and Delivery of Locally Sources Beef and Pork
Description:
Approve Advertisement for Request for Proposal for Procurement and Delivery of Locally Sources Beef and Pork
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8.I. 16th Section Leases
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8.I.1. f.y.i. Past Due Leases
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8.J. Contracts and Agreements
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8.J.1. Approve VMS Contract with Smartpass, Inc
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8.J.2. Approve SMAC Use Of Facility for Haley Chatham
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8.J.3. Approve William H. Goff Resolution
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8.J.4. Approve Retirement Resolution for Lisa Bryd
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8.J.5. Approve Retirement Resolution for Tammy Stewart
Description:
Approve Retirement Resolution for Tammy Stewart
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8.J.6. Approve Retirement Resolution for Janine Jackson
Description:
Approve Retirement Resolution for Janine Jackson
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8.K. Fundraisers and Donations
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8.K.1. Approve ECHS Fundraiser Authorization-Wrestling Booster Club Donation
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8.K.2. Approve VHS Talent Show Fundraiser
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8.K.3. Approve SMHS Fundraiser for Diamond Girls
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8.L. Travel Request
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8.L.1. Approve Travel for Child Nutrition to attend SNA Legislative Action Conference
Description:
Approve Travel for Child Nutrition to attend SNA Legislative Action Conference
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8.L.2. Approve ECMS Revised Travel Request-State Band Clinic
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8.L.3. Approve Travel for Superintendent Secretary
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8.M. Approve Consent Agenda
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8.N. f.y.i. Superintendent Update
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8.O. Closed Session
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8.P. Executive Session
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8.P.1. Student Discipline
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8.P.2. Legal/Personnel Matters
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