November 18, 2024 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve October 14, 2024 Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgements and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.B. Public Comments
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7.C. f.y.i. Construction Update- Machado|Patano
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7.D. Financial Management
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7.D.1. Discuss September 2024 Monthly Financial Reports {MS 37-9-18}
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7.D.2. Approve Request to Open a New Bank Account to House Funds from SB2468
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7.D.3. Approve SB2468 MOU, Contact Update List, and Verification Form
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7.D.4. Approve Asset Surplus
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7.D.5. Approve Prepaid Claim Docket
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7.D.6. Approve Open Claim Docket
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7.D.7. Ratify Resolution to Transfer Surplus Debt Service Funds
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7.E. Human Resources and Risk Management
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7.E.1. f.y.i. Workers Compensation
Description:
Please find the number of safety incidents for the month of October in our district.
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7.E.2. Approve November 2024 Personnel Changes
Description:
Personnel Changes for November Board Agenda
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7.F. Polices
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7.F.1. Approve Policy Code: IEI - Instructional Intervention
Description:
This revision will align our district policy with the MSBA.
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7.F.2. Approve Policy ABB Board Powers and Duties
Description:
Approval requested to update Policy ABB from the year 1995 to reflect current regularity requirements, practices, and procedures.
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7.F.3. Approve Policy AD School Attendance Areas
Description:
Approval requested to update Policy AD from the year 2001 to include current procedures and information for each of the attendance centers.
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7.F.4. Approve Policy AEA School Calendar
Description:
Approval requested to update Policy AEA from the year 2015 to include current regulations of the Mississippi Accountability Standards.
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7.F.5. Approve Policy AEAB Holidays
Description:
Approval requested for Policy AEAB as it currently is. This policy is submitted as a review item. No edits are requested.
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7.F.6. Approve Policy AEBA Extended School Year
Description:
Approval requested to update Policy AEBA from the year 2001, to reflect the current guidelines from the Mississippi Accountability Standards.
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7.F.7. Approve Policy BBCA Role of the Board
Description:
Approval requested to adopt Policy BBCA for the Jackson County School District as required by state statute.
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7.F.8. Approve Policy EBCA Vandalism
Description:
Approval requested to update Policy EBCA from the year 1995 to reflect current guidelines, practices, and procedures in our district.
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7.F.9. Approve Policy EBHAE Use of School Equipment
Description:
Approval requested to update Policy EBHAE from the year 2000 to reflect the current practices of the district.
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7.F.10. Rescind Policy EBGB Cross Connection Control
Description:
Approval requested to rescind Policy EBGB from the year 1999. This policy is obsolete as we no longer utilize a water well system in our district.
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7.F.11. Rescind Policy EBBCC Water System
Description:
Approval requested to rescind Policy EBBCC. This policy is from 2003 and is obsolete. We no longer utilize water well systems in our district.
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7.F.12. Approve Policy GFAF Staff Accountant
Description:
Approval requested to update Policy GFAF to edit the basic functions, duties, and responsibilities of this position, and to reflect the current practices of the business office.
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7.F.13. Approve Policy GFAM Payroll Agent
Description:
Approval requested to edit this job description. The edit adds language under the education and/or experience section to include "or equivalent experience" for the hiring requirements for this position. This edition of the Payroll Agent job description will allow for experience to be a hiring qualification, rather than an education/degree only.
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7.F.14. Approve Policy GFAN (Purchasing Agent) to Accounts Payable Clerk
Description:
Approval requested to update Policy GFAN by changing the name to "Accounts Payable Clerk" from Purchasing Agent. There are also edits to the essential functions and education requirements of this position for the business office.
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7.F.15. Approve Policy GFBCD Assistant Teachers
Description:
Approval requested to update Policy GFBCD to include the requirement for an educational transcript to be provided as verification of qualifications for the teacher assistant position.
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7.F.16. Approve rescinding Assistant Coach Job Descriptions
Description:
Approval requested to rescind the following Assistant Coach job positions. Policy GFBIB Assistant Coach will replace the multiple job descriptions by combining them into a single policy.
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7.F.17. Approve Policy GGB Salary Scale
Description:
Approval requested to update Policy GGB. The update to the existing scale will result in no cost to the current budget. The current scale has a salary cap and no advancement in pay. This policy edit will allow for a yearly increase in salary.
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7.F.18. Approve to adopt Policy ICF Curriculum Adoption
Description:
Approval requested to adopt Policy ICF as part of our district's current policies. This is a required policy by state statute.
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7.F.19. Approve update to Policy IDCAB - Credit Recovery
Description:
Approval requested to update Policy IDCAB from the year 2017. The update complies with current guidelines, district practices, and removes the form from the policy.
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7.F.20. Approve Policy IHCA Valedictorian and Salutatorian
Description:
Approval requested to update Policy IHCA from the year 2009. The update for this policy includes current guidelines, practices, and procedures of our district.
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7.F.21. Approve update to Policy IHF Graduation Requirements
Description:
Approval requested to update Policy IHF from the year 2005. The update reflects current requirements from the Mississippi Department of Education (MDE).
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7.F.22. Approve to adopt Policy JBAC Truancy
Description:
Approval requested to adopt Policy JBAC. This is a required policy by state statute. This policy defines compulsory school aged children, truant, and truancy in regard to state law: MS Code 37-13-91
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7.F.23. Approve adopting Policy JBD Attendance
Description:
Approval requested to adopt Policy JBD as required by state statute. This policy covers student attendance, reporting of student attendance, tardiness, and excuses.
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7.F.24. Approve to adopt Policy JCDAC Drugs and Alcohol (Possession or Reasonable Suspicion)
Description:
Approval requested to adopt Policy JCDAC as required by MS Code and State Statute as it pertains to students and the current procedures outlined in Policy JCA- Student Conduct.
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7.F.25. Approve Policy JGCB Student Health Services
Description:
Approval requested to update Policy JGBC from the year 2004 to be in accordance with the State Code and the MS Public School Accountability Standards. The update also reflects the current practices and procedures of our school district.
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7.F.26. Approve to adopt Policy JRD Detention Facility Records
Description:
Approval requested to adopt Policy JRD in order to be in compliance with state statute and current district practices and procedures.
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7.F.27. Approve Policy IK Limited English Proficiency Instruction
Description:
Approval requested to add the name of the new ELPT assessment to this policy. We will use the Cambium Assessment (CAI) for the English Proficiency Assessment.
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7.F.28. Present Policy EBBABB - Prohibition Against Aiding and Abetting Sex Offenders Obtaining Employment
Description:
Presenting an update to Policy EBBABB from the year 2017. The update to this policy reflects current guidelines and procedures of our district.
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7.F.29. Present Policy EG - Insurance Management
Description:
Presenting an update to Policy EG. The current policy is from the year 2009 and does not contain the information required for this policy. The update will include Athletics Activities, MHSAA (Mississippi High School Activities Association) jurisdiction, Liability Insurance, and Worker's Compensation Insurance.
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7.F.30. Present Policy GFABU Mobile Fab Lab Program Facilitator
Description:
Presenting an update to Policy GFABU to reflect current practices and procedures of our district.
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7.F.31. Present Policy KJ Advertising in the Schools update
Description:
Presenting an update to Policy KJ from the year 2011. The update to this policy reflects current guidelines and procedures of our district.
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7.F.32. Present Policy DJEC Federal Purchasing and Procurement for update
Description:
Presenting update to Policy DJEC to include current practices, procedures, and guidelines.
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7.F.33. Present Policy GFBO At Risk Tutor update
Description:
Presenting Policy GFBO job description to update. This update includes changing the current "tutor" position to "Title Tutor" to reflect our current practices.
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7.F.34. Present Policy JHFAA Cheerleading
Description:
Presenting Cheer Policy for update. This policy has not been updated since 2018. The updates to this policy will remove the form and update the guidelines and procedures for our cheer teams.
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7.F.35. Present Policy KN Complaints Title I
Description:
Presenting Policy KN for update. This policy is from the year 1995. The update includes current language for staff and legal guidelines.
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7.F.36. Present Policy EM Hazardous Materials to adopt
Description:
Presenting Policy EM to adopt for our district as a required policy. This is the Asbestos hazard Emergency Response Act (AHERA) compliance.
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7.F.37. Present Policy LC Parental Rights to Adopt
Description:
Presenting Policy LC as required by Federal Statute to adopt for our district. The district affirms the rights of parents as provided by law in this policy. This policy reflects the current practices and procedures of our district.
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7.F.38. Present Policy KBA Public's Right to Know update
Description:
Presenting an update to Policy KBA from 2012. The update removes the form and reflects current guidelines and practices of our district.
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7.G. Curriculum and Instruction
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7.G.1. Curriculum
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7.G.1.A. Approve Operation Socrates MOU With JCSD Contract Addendum
Description:
DoD Internship opportunities with JCSD to support military service members and veterans as candidates to become K-12 teachers. The candidates will receive resources, career counseling and guidance support towards their end goals through collaboration with our school district.
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7.G.1.B. Approve JCSD School Test Security Plans for 2025
Description:
The MDE Office of School Assessment requires these test security plans to be submitted and approved annually.
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7.G.2. Special Education
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7.G.2.A. Approve MOU Between Jackson County School District and Nicole Ramirez
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7.G.2.B. Approve MOU Between Jackson County School District and Gomez Language and Culture Services, LLC
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7.G.3. Student Services/Federal Programs
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7.G.3.A. f.y.i. Monthly School Improvement Board Reports for ATSI Schools: SMEE, SMUE, and SMMS.
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7.G.3.B. Approve Agreement Between Jackson County School District (St. Martin Upper Elementary) and English Learners Engage
Description:
With an influx of EL newcomers in our district, SMUE has requested additional professional development to meet the language needs of these students and to equip both general ed and EL teachers with strategies to ensure academic growth.
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7.G.3.C. f.y.i. ESSER I Monitoring Clearance Letter
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7.G.3.D. f.y.i. ESSER II Monitoring Clearance Letter
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7.G.4. Career and Technology
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7.H. Operations and Support
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7.H.1. Operations
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7.H.1.A. District Construction Update
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7.H.1.B. Approve Request to Advertise Bid for St. Martin Football Concession Stand and Restroom
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7.H.2. Information Technology
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7.H.2.A. Approve TACACS Agreement for Technology
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7.H.3. Food Services
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7.H.3.A. f.y.i. October 2024 Average Daily Breakfast and Lunch Participation Percentages
Description:
f.y.i. October 2024 Average Daily Breakfast and Lunch Participation Percentages
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7.H.3.B. f.y.i. October 2024 Free and Reduced Percentages
Description:
f.y.i. October 2024 Free and Reduced Percentages
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7.I. 16th Section Leases
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7.I.1. f.y.i. Past Due Leases
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7.I.2. Approve Lease Assignment of Steed Collision Center IV, LLC
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7.I.3. Approve LSI Holdings, LLC Lease Agreement
Description:
This is a new lease agreement for property that has not been leased since 2010.
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7.J. Contracts and Agreements
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7.J.1. Approve 2024-2025 JCSD Student Transfer and Release Requests
Description:
All student release and transfer requests from both schools from outside and within our district.
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7.J.2. Approve ECMS Facilities Usage-Youth Basketball League
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7.J.3. Approve 2025 Board Calendar
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7.J.4. Approve Three (3) Use Of Facilities Agreements for SMHS Gym
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7.J.5. Approve HitTrax System Sole Source Matching Grant for VMS/VHS Softball
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7.J.6. Approve Matching Grant Application for VMS/VHS Football- Lockers
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7.J.7. Approve ECMS Bailey Group Proposal
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7.J.8. Approve ECUE -Quaver Ed Proposal
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7.J.9. Approve Use of Facilities- VHS Gym for Youth Volleyball & VHS Football Field for Youth Football Championship Game
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7.J.10. Rescind ECHS Pelican Landing Prom Contract Previously Approved at the October 14, 2024 Board Meeting
Description:
This was approved on 10/14/2024 and the prom committee has decided to change the venue
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7.J.11. Approve Matching Grant for Softball Field Tarp
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7.J.12. Approve ECHS Tennis Team Facility Usage Form
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7.J.13. Approve SMEE Use Of Facility for St. Martin Cheer
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7.K. Fundraisers and Donations
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7.K.1. Approve Donation of Modular Building from Singing River Services
Description:
This modular building is located behind the Child Nutrition Building in Vancleave. This modular building has been deemed unusable. Acceptance of this donation will allow JCSD to demolish this building.
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7.K.2. Approve SMHS HOSA Fundraiser
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7.K.3. Approve Fundraisers for VMS Book Fair, VHS Mock Trial Sponsors, VHS Esports Raffle
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7.K.4. Approve SMHS Fundraiser for Cassie Holland's Life Skills Class
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7.K.5. Approve SM Athletics Donation for Boys Soccer
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7.K.6. Approve ECMS FBLA Fundraiser Authorization-Photo Booth
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7.K.7. Approve ECMS Fundraiser Authorization Form-Leo Seal Grant-Science Department
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7.K.8. Approve ECMS PTO Fundraiser Authorization-Fall Festival
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7.K.9. Approve ECMS Yearbook Fundraiser Authorization-Yearbook Sales
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7.K.10. Approve ECMS Basketball Fundraiser Authorization-Chevron Your Cause Donation
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7.K.11. Approve ECMS Student Council Fundraiser Authorization-Winter Dance
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7.K.12. Approve SMMS Fundraiser for Archery
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7.K.13. Approve VMS Fundraiser- Year Long Concession Sales
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7.K.14. Approve ECHS Tennis Team Fundraiser Authorization-Dance
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7.K.15. Approve ECHS Key Club Fundraiser Authorization-Winter Dance
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7.K.16. Approve SMEE Fundraiser for St. Martin Cheer
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7.L. Travel Request
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7.L.1. Approve Travel Request for ECHS Volleyball Team
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7.L.2. Approve Travel Request for ECHS Dance Team
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7.L.3. Approve Travel Request for SMHS to Attend 2024 Southeast ACT Summit
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7.L.4. Approve Travel Request For SMHS to Attend Senior Trip
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7.L.5. Approve Travel Request for Assistant Superintendent to Attend 2025 MHSAA/MAAA Conference
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7.L.6. Approve Revised Travel Request for Technology to Attend Edu-Tech Academics Summit
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7.L.7. Approve Travel Request for SMHS Teacher to Attend Senior Trip
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7.L.8. Approve VAC Travel Request to MHSAA Athletic Conference
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7.L.9. Approve Travel Request for Technology to Attend FETC Conference
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7.L.10. Approve Travel Request for the Federal Programs to Attend the 2025 National ESEA (Elementary Secondary Education Act) Conference
Description:
The National ESEA Conference is intentionally aimed at coordination among federal education programs under the Elementary and Secondary Education Act (ESEA) and other federal programs. This allows all practitioners to gain knowledge about upcoming federal changes and practical ways to administer the federal programs
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7.L.11. Approve Travel Request for Technology to Attend METLA
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7.L.12. Approve Travel Reqeust-ECHS Boys Golf
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7.L.13. Approve Travel Request for ECAC Athletics to Attend the MHSAA Conference
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7.L.14. Approve Revised Travel Request for ECHS Soccer
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7.L.15. Approve SMHS Travel Requests for State Band Clinic
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7.L.16. Approve Travel Request for Technology to Attend AI Conference
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7.L.17. Approve Travel Request for Technology to Attend AI Machine Learning Summit
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7.L.18. Approve Travel Request for the District EL Coordinator to Attend the MDE ELPT Administration Training
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7.L.19. Approve ECMS Travel Request-Science Club
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7.L.20. Approve Travel Request for Child Nutrition to attend the SNA School Nutrition Industry Conference
Description:
Approve Travel Request for Child Nutrition to attend the SNA School Nutrition Industry Conference
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7.L.21. Approve Superintendent Travel Request to MDE Legislative Session
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7.L.22. Approve Superintendent Travel Request to Attend State Superintendent of Education Advisory Committee Meeting
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7.L.23. Approve ECHS Travel Request Wrestling Team
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7.M. Approve Consent Agenda
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7.N. f.y.i. Superintendent Update
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7.O. Closed Session
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7.P. Executive Session
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7.P.1. Student Discipline
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7.P.2. Legal/Personnel Matters
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