August 12, 2024 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve July 15, 2024 Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgements and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.B. Public Comments
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7.C. f.y.i. Construction Update- Machado|Patano
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7.D. Financial Management
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7.D.1. Approve Flood Insurance Policy Renewal Proposal for St. Martin North Elementary
Description:
This is a total increase of $1,762.00 over the expiring premiums.
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7.D.2. f.y.i Positive Behavior Specialist additional FY24 funding
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7.D.3. Approve Prepaid Claim Docket
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7.D.4. Approve Open Claim Docket
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7.D.5. Approve Asset Surplus
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7.D.6. Discuss June 2024 Monthly Financial Reports {MS 37-9-18}
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7.E. Human Resources and Risk Management
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7.E.1. Approve Agreement with Drug Free Schools
Description:
This agreement is a renewal with Drug Free Schools to continue our monthly student drug screens in each attendance center.
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7.E.2. f.yi. Workers Compensation Item
Description:
f.y.i. Workers Compensation Item attached for July 2024 incidents.
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7.E.3. Approve August 2024 Personnel Changes
Description:
Personnel Changes for August Board Agenda
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7.F. Policies
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7.F.1. Approve Policy GBDB Retired Teacher Employment
Description:
Policy GBDB is the new state policy concerning the hiring of retired teachers in critical teacher shortage areas or critical subject area shortages. This policy complies with Mississippi Codes
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7.F.2. Approve update to Policy GBR Sexual Harassment
Description:
Request approval to update Policy GBR Sexual Harassment. The update to this policy is in compliance with current guidelines.
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7.F.3. Approve update to Policy GBRJB Substitue Pay Scale
Description:
Approve the update to Policy GBRJB, which is simply removing the Covid Substitute job position, and also to update the hourly rate of pay to match current district practices.
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7.F.4. Approve Policy GBRL Drug Free Schools and Workplace
Description:
Approval to update Policy GBRL will update the policy to be consistent with our current practices, procedures, and guidelines.
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7.F.5. Approve update to Policy GCD Non-Certified Personnel
Description:
Approval request for Policy GCD to update this policy by changing "non-certified" to "classified" and including current hiring practices and procedures.
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7.F.6. Approve update to Policy GBN Professional Personnel Separation/Nonrenewal
Description:
Approval to update Policy GBN includes current policy and guidelines mandated by the Mississippi Department of Education and Education Employment Procedures.
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7.F.7. Approve update to Policy GFABH Teacher Aide Special Education job description
Description:
Approval requested to update Policy GFABH to meet the new mandated educational requirements by the Mississippi Department of Education for Teacher Aides/Assistants.
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7.F.8. Approve edit to Policy GFABR Summer Curriculum Worker
Description:
Approval requested to edit Policy GFABR to include certified special education Speech Pathologists to provide services to IDEA students during the summer.
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7.F.9. Approve update to Policy GFBCD Assistant Teacher
Description:
Approval requested to update Policy GFBCD Assistant Teacher to meet the new mandated educational requirements by the Mississippi Department of Education for Teacher Aides/Assistants.
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7.F.10. Approve edit to Policy GGBD Assistants and Aides Salary Scale
Description:
Approval requested to update Policy GGBD to include the correct language and remove an obsolete job position.
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7.F.11. Rescind Policy GFBI Job Description for Job Coach
Description:
Approval requested to rescind Policy GFBI Job Coach job description. This job is obsolete and no longer a position in our district.
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7.F.12. Rescind Policy GFBCZ Head Coach of Athletics
Description:
Approval requested to rescind the obsolete job position of Policy GFBCZ Head Coach of Athletics. This position no longer exists.
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7.F.13. Rescind Policy GFAI job description for Secretary to Business Manager
Description:
Approval requested to rescind the obsolete job position of Secretary to the Business Manager, Policy GFAI. This job no longer exists.
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7.F.14. Rescind Policy GFABMB Behavior Facilitator
Description:
Approval requested to rescind Policy GFABMB job description. The position of Behavior Facilitator no longer exists, making this policy obsolete.
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7.F.15. Rescind Policy GFABE job description for Secretary to Special Education Director
Description:
Request to rescind Policy GFABE job description. The position of Secretary to Special Education Director no longer exists.
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7.F.16. Rescind Policy GFABD Job Description for Corrective Therapist
Description:
Approval requested to rescind Policy GFABD. The job position of Corrective Therapist no longer exists.
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7.F.17. Rescind Policy GFAAB Job Description Personnel/Insurance Clerk
Description:
Approval requested to rescind the obsolete job description Policy GFAAB Personnel Insurance Clerk. This position no longer exists.
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7.F.18. Rescind Policy GFA job description for Assistant Superintendent of Central Office
Description:
Approve rescinding Policy GFA. The job position of Assistant Superintendent of Central Office no longer exists.
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7.F.19. Rescind Policy GBRIH Absences to Participate in Professional Activities
Description:
Approve rescinding Policy GBRIH. We currently have Policy GBRI that addresses Professional Leave, making GBRIH, redundant.
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7.F.20. Present Rescind Out of Date "Head" Coach Job Descriptions
Description:
"Head" coach job descriptions are now covered under the single policy GFBDM - Head Coach. We are requesting you to rescind all "head" coach job descriptions that are attached.
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7.F.21. Present Edit to Policy GFBEA School Bus Driver
Description:
The edit to Policy GFBEA adds the ability to lift 10 lbs, and also corrects the title of Assistant Superintendent.
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7.F.22. Present Update to Policy FFD Athletic Facility Matching Grants
Description:
The edit to Policy FFD corrects the title of Assistant Superintendent and removes the form. This policy has not been updated since 2009.
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7.F.23. Present Policy FHA for Review
Description:
Presenting Policy FHA from the year 2000 for review. We feel the policy is still accurate.
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7.F.24. Presenting Policy FHAA Contract Copy for Buildings for Review
Description:
The policy FHAA Contract Copy for Buildings is from the year 2000. We feel this policy is still accurate. Presenting for review.
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7.F.25. Present new policy for Assistant Coach job description
Description:
Presenting an "Assistant Coach" policy in order to consolidate all assistant coach positions into one policy. If approved, MSBA will assign a new policy code for this job description.
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7.F.26. Present Policy GABBA Social Media Websites
Description:
Presenting a new policy from MSBA. Policy code GABBA - Social Media Websites
This policy covers the use of, and participation in, social media websites for employees, faculty, and staff.
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7.F.27. Presenting Policy GABB Staff/Student Non-Fraternization
Description:
Presenting a new policy - GABB - Staff/Student Non-fraternization
This policy covers adult contact with children and adolescents through school activities. This policy outlines staff guidelines for non-fraternization with students.
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7.F.28. Presenting update to Policy IK English Learner
Description:
The update to policy IK includes updating the past placement test used to screen English Learner students and making the corrections to the current screener: ELP21 Screener
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7.G. Curriculum and Instruction
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7.G.1. Curriculum
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7.G.1.A. Approve Mississippi State University Memorandum of Understanding for Field Experience with Jackson County School District
Description:
This MOU will establish a partnership with MSU to allow their undergraduate and graduate students to gain field experience on our campuses for 5 years, supporting the growth of quality candidates for employment in our district.
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7.G.1.B. Approve JCSD School Test Plan Addenda for Calendar Year 2024
Description:
Staff assignments are noted in these test security plans to keep JCSD in MDE compliance.
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7.G.1.C. Approve Mississippi Gulf Coast Community College & Jackson County School District Dual Credit and Collegiate Academy Addenda for Fall 2024 Semester
Description:
Approve East Central, St. Martin and Vancleave High School dual credit agreements with Mississippi Gulf Coast Community College for the fall semester of 2024. Only Vancleave High will use one MGCCC instructor to teach 2 sections of World Civilization I. All other JCSD classes will use instructors from their respective campus for the dual credit courses offered.
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7.G.1.D. Approve Jackson County School District Agreement For Experiential Education With University of Southern Mississippi
Description:
This agreement will begin on August 12, 2024 and end on July 30, 2029 for USM students of the College of Education & Human Sciences School of Child & Family Sciences to be provided quality experiences at JCSD.
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7.G.1.E. Approve ESGI Purchase of 8, 12-month Licenses for Kindergarten Classrooms at Vancleave Lower Elementary School for 2024-2025
Description:
This is a one-on-one assessment tool our kindergarten teachers can use the Data from to differentiate instruction, inform parents and administration, re-teach, show growth over time and guide their instruction.
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7.G.1.F. Approve Purchase of USM South Mississippi Writing Project Instructional Materials for JCSD Teachers
Description:
This quote is for instructional materials teachers will use to improve literacy and prepare students for the state writing assessment via Google files. JCSD will retain permanent access to the materials.
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7.G.1.G. f.y.i. ACT Additional Testing Opportunities for JCSD Students Grades 9-12
Description:
We request that all JCSD students in grades 9-12 be given the opportunity to take the ACT test during the District ACT testing window of October 29, 2024, at a reduced rate to be paid by the student, at no expense to JCSD.
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7.G.1.H. Approve Renaissance Agreement for the Annual All Product Renaissance Platform Fee for K-5 Campuses
Description:
Renaissance erroneously excluded this fee from our original proposal. They have waived any cost to our district for this fee which will ensure our campuses are able to access their Renaissance products this year.
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7.G.1.I. Approve Request to Rescind Nearpod Agreement Approved on 7/15/2024 for the Renewal of Flocabulary Plus District License for 24-25
Description:
We are rescinding this approval of quote 239219 with the Standard Contract Addendum attached due to Nearpod not approving the wording in the SCA. Jack Pickett has reworded the SCA and we have submitted it for their review and approval. A new entry with the reworded SCA and quote will be resubmitted to our board for approval.
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7.G.1.J. Approve JCSD Renewal of Flocabulary Plus (NearPod) District License for 2024-2025
Description:
The SCA for this quote 239219 has been revised by Jack Pickett to accommodate the request of Nearpod and to protect the interests of JCSD. We are resubmitting with the revision in place.
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7.G.1.K. f.y.i. Jackson County School District Library Usage Report
Description:
This report will show the library circulations broken down by campus.
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7.G.2. Special Education
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7.G.2.A. Approve Renewal MOU Between Mississippi Department of Rehabilitation Services and Jackson County School District
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7.G.2.B. Present the Jackson County School District Gifted Handbook
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7.G.2.C. Approve Renewal Contract Between Jackson County School District and Godfrey Therapy Services
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7.G.3. Student Services/Federal Programs
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7.G.3.A. Approve FY25 EL and Immigrant Manual
Description:
These are federal and state required updates for the JCSD FY25 EL/Immigrant Manual
p.8 changed from step 3 to step 4 p.9 changed Las Links Placement test to ELPA21 Screener p.10 changed Las Links Placement test to ELPA21 Screener p.10 deleted graphic with Las Links placement test p.12. updated definition of pull-out model p.12 updated definition of sheltered English and Content based instruction p.12 added ESL Class description p.14 added Grading and Retention under Grading/Retention Guidelines p.3-47 anywhere Las Links was used changed to ELPT
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7.G.3.B. Approve FY25 Homeless and Foster Care Manual
Description:
These are the federal and state mandated changes for the FY25 school year for the Homeless & Foster Care Programs. Below are the changes reflected in the attached manual.
1. Cover page - added 2024-2025 2. Removed MSIS homeless services snapshot on page 16 3. Removed MSIS homeless barrier snapshot on page 17 4. Removed MSIS Foster Care services snapshot page 30 5. Removed MSIS Foster Care barriers snapshot page 30 6. replaced old BID with New one Page 34-35
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7.G.3.C. Approve FY25 Federal Programs Fiscal and Programmatic Manual
Description:
There were numerous updates to the FY25 Federal Programs manual to include policies, federal programs forms, and other documents outlined in the manual.
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7.G.4. Career and Technology
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7.G.4.A. Approve Singing River Federal Credit Union Sponsorship for FabLab Summer Camp
Description:
Approve Singing River Federal Credit Union Sponsorship for FabLab Summer Camp
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7.G.4.B. Approve Annual JCTC Awards Day for Students
Description:
Approve Annual JCTC Awards Day for Students
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7.H. Operations and Support
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7.H.1. Operations
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7.H.1.A. Approve Change Order No. 1 for Rowell Roofing to Increase the Contract Sum by $173,220.00
Description:
This change-order will add the F-Building at Vancleave Upper Elementary to the existing VHS Re-Roofing project.
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7.H.1.B. Approve Service Order for Vancleave High School Baseball Bleacher Project
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7.H.1.C. Approve Change Order 3 for SMUE & SMEE HVAC Project
Description:
This will allow 2 additional units to be purchased for this project.
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7.H.1.D. Approve Purchase of Vehicle for SMAC
Description:
This will be used by the mechanic to assist with service and recovery for the bus fleet.
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7.H.1.E. Approve Vehicle Purchase for VCAC
Description:
This will be used by the mechanic to assists in service and recovery of the bus fleet.
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7.H.1.F. Approve Vehicle Purchase for ECAC
Description:
This vehicle will assist in service and recovery of bus fleet.
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7.H.1.G. Approve MOU with Jackson County Emergency Communications
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7.H.1.H. Approve Child Nutrition Trailer Removal
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7.H.1.I. Approve JCSD CTE Expansion for St. Martin to D.N.P, Inc. in the amount of $5,691,000
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7.H.1.J. Award JCSD CTE Expansion for East Central to Codaray Construction, LLC. for the base bid amount of $6,296,800.00
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7.H.2. Information Technology
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7.H.2.A. Approve Memorandum of Understanding with Mississippi Homeland Security to Help Us Improve Our Cybersecurity
Description:
This gives MS Cybersecurity division permission to scan our network and traffic from the outside to look for known threats and vulnerabilities.
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7.H.2.B. Approve Homeland Security Grant for $46,000 for Access Security
Description:
We have been accepted for a security grant for $46,000 to add access control to some of the schools exterior doors.
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7.H.3. Food Services
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7.H.3.A. f.y.i. July 2024 Free and Reduced Percentages
Description:
f.y.i. July 2024 Free and Reduced Percentages
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7.H.3.B. f.y.i. July 2024 Average Daily Participation for Breakfast and Lunch
Description:
f.y.i. July 2024 Average Daily Participation for Breakfast and Lunch
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7.H.3.C. f.y.i. 23-24 Health and Wellness Report
Description:
f.y.i. 23-24 Health and Wellness Report
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7.I. 16th Section Leases
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7.I.1. f.y.i. Past Due Leases
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7.I.2. Approve Lease Assignment to Pure Country, LLC
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7.I.3. Approve Request to Jackson County Board of Supervisors to Strike 2016, 2017, 2019 Taxes on Hunting and Fishing Parcel No. 02916010.000
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7.J. Contracts and Agreements
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7.J.1. Approve SMUE RCA House Points App Quote
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7.J.2. Approve ECUE Renaissance Star Comprehensive Suite Contract
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7.J.3. Approve ECMS IXL Learning Renewal
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7.J.4. Approve SMHS Remind Agreement
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7.J.5. Approve Josten's 2024-25 Annual Contracts for VHS, VMS, VUE, VLE
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7.J.6. Approve Vancleave High School YMCA Premises Agreement
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7.J.7. Approve ECMS Read 180 (Flex) Contract
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7.J.8. Approve VMS Contract with Renaissance Freckle
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7.J.9. Approve JCSD Student Transfer/Release Requests for 2024-2025
Description:
Approve student in-district transfer requests from parents who work in JCSD, live in JCSD and have the option of bringing their children to the campus at which they are employed; out-of-district student transfer requests from parents who live outside our district, but work at JCSD and choose to bring their students to work with them; out-of-district parents who have chosen to use the military choice option to enroll their children in our district; student release requests from parents who live in JCSD but work in another school district and prefer to take their children to work with them, or choose to pay tuition in another school district for their students to enroll.
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7.J.10. Approve VMS Outside Speaker for Cyber Foundations Class
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7.J.11. Approve SMHS Remind Contract
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7.J.12. Approve VUE Contract with Renaissance Star Reading
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7.J.13. Approve Lexia Learning Systems, LLC Agreement for VMS
Description:
This is a reading intervention program. This program will be used to assist the bottom 25% of students.
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7.K. Fundraisers and Donations
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7.K.1. Approve SMUE Fundraiser for Kona Ice Sales
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7.K.2. Approve VHS & VMS Fundraisers
Description:
VHS Student Council Class Shirt Sales
VMS Student Council Santa Shop
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7.K.3. Approve VUE PTO Fundraisers
Description:
1- School Santa Shop & Poinsettias
2- School Spirit Shirts & Gifts 3- PTO sponsored School Dances
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7.K.4. Approve VHS Fast Pitch Donation
Description:
Your Cause/ Chevron Employee Match
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7.K.5. Approve SMUE Fundraiser PTO
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7.K.6. Approve SMUE PTO Fundraiser
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7.K.7. Approve SMAC Athletics Girls Golf Fundraiser
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7.K.8. Approve SMHS Fundraiser for Yearbook
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7.K.9. Approve VHS DECA Fundraisers- DECA Store, Valentine's Day
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7.K.10. Approve VLE Fundraisers- Kona Ice, Reading for Ed, Bulldog Store
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7.K.11. Approve VLE PTO Fundraisers- Shirt Sales, Student Shop, Seasonal Desserts
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7.K.12. Approve VHS Coffee Shop & Annual Ad Fundraisers
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7.K.13. Approve SMHS Fundraiser For Volleyball Team
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7.K.14. Approve SMHS Fundraiser For Theater
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7.K.15. Approve ECHS Science Club Fundraiser Authorization-MS Space Grant
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7.K.16. Approve ECHS HOSA Fundraiser Authorization-Yankee Candle, Wrapping paper
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7.K.17. Approve VHS Fundraiser-Year Long Concessions Sales
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7.K.18. Approve ECHS HOSA Fundraiser Authorization-Chick-fil-a
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7.K.19. Approve SMHS Fundraiser For Theater
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7.K.20. Approve SMHS Fundraiser For Buzz Shirt Sale
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7.K.21. Approve ECHS HOSA Fundraiser Authorization-Shirt/Sweatshirt Sales
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7.K.22. Approve ECHS Yearbook Fundraiser Authorization
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7.K.23. Approve SMUE Fundraiser For PTO
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7.K.24. Approve Fundraisers for HOSA State and International Leadership Conferences
Description:
Approve Fundraisers for HOSA State and International Leadership Conferences
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7.K.25. Approve SMUE Fundraiser For Scholastic Book Fair
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7.K.26. Approve ECMS Fundraiser Authorization-PTO Donation Student Reward Trip
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7.L. Travel Request
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7.L.1. Approve Travel Request for Business Manager to Attend Fall MASBO Conference
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7.L.2. Approve Travel Request for the Federal Programs to Attend the 2024 MDE School Improvement Annual Convening
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7.L.3. Approve Travel Request for the Federal Programs to Attend the 2025 AMTESOL
Description:
This is a conference designed to help English Language Learner Practitioners from Alabama and Mississippi serve this student group covered by the federal government.
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7.L.4. Approve Travel Request for the Federal Programs to Attend the 2025 National ESEA (Elementary Secondary Education Act) Conference
Description:
The National ESEA Conference is intentionally aimed at coordination among federal education programs under the Elementary and Secondary Education Act (ESEA) and other federal programs. This allows all practitioners to gain knowledge about upcoming federal changes and practical ways to administer the federal programs.
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7.L.5. Approve SMUE Travel Request to Attend Magnolia State School Counselor Association Conference
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7.L.6. Approve Travel Request for the Special Education to Attend the 2024 Mississippi CEC Conference
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7.L.7. Approve Travel Request for the Special Education to Attend 2025 CEC Conference
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7.L.8. Approve Travel Request for Assistant Business Manager to Attend Fall MASBO Conference
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7.L.9. Approve Travel Request for Human Resources to attend the 2024 MSBA Policy Conference
Description:
Request approval for travel to MSBA Policy conference for HR Director
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7.M. Approve Consent Agenda
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7.N. f.y.i. Superintendent Update
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7.O. Closed Session
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7.P. Executive Session
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7.P.1. Student Discipline
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7.P.2. Legal/Personnel Matters
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